Constituted/Bylaws
Pre-Veterinary Club of Clarion University
Date of Origin: 2018
ARTICLE 1. NAME
The name of this organization shall be the Pre-Veterinary Club of Clarion University.

ARTICLE 2. Purpose
The purpose of the Clarion University Pre-Veterinary Club is to offer students who are pursuing
animal science and veterinary medicine fields many opportunities. This club will provide
students with further information on current veterinary issues, inform members with veterinary
school admission procedures as well as preparing for undergraduate exams, and allow for
students to discuss freely their interests and goals in veterinary medicine. This club will allow
said students to ask questions and discuss veterinary or pre-veterinary education with their peers
in a helpful and friendly setting tailored to them. This club will also offer potential educational
club trips to attend lectures, animal hospitals, farms, zoos, etc. Community service/volunteer
work in conjunction with the APVMA (America Pre-Veterinary Medical Association) will be a
very important aspect of the club.

ARTICLE 3. Membership
Section 1.
a. All members are encouraged to participate in meetings. Members who do not
attend any meetings for the semester will be removed. Members are permitted to
miss three meetings a semester without valid excuse. The number of absences
allowed with valid excuse is determined by the President based on the urgency
and validity of the individual’s excuses. Family/medical emergencies are to be
excused, preferably with documentation. If an election was missed, the individual
will need to promptly submit a vote to the President, and the results will be
announced via CU Connect, email, or at the next meeting. Members must be in
good standing with Clarion University. Members need to have a 2.0 GPA or
above. Those who are not in good standing have one semester to bring up their
GPA and to be in good standing. If they do not achieve this, they will be removed

from the group. Removal does not require a vote but is determined and carried out
by the President and Advisor.
b. Bring questions or concerns about specific veterinary topics to discuss
c. Come prepared to take notes and learn from speaker or presenters
d. Members should attend meetings, fundraisers, volunteer and job shadowing
opportunities that the club facilitates to be considered active members.
e. All members, including but not limited to new members and recruits, reserve the
right to refrain from participating in any activities without consequence, based
upon personal/religious beliefs, personal values, or moral reserve as defined by
the member.
f. Only majors/concentrations pertaining to animal sciences may join. This includes
but is not necessarily limited to: Biology Pre-Veterinary, Animal Science or
Animal behavior. Inquiries about joining due to major may be discussed with the
President and Advisor.
g. Discrimination including, but not limited to: gender, race, sexual orientation,
age, disability, origin, creed, veteran status, and/or socioeconomic status is
prohibited.
Section 2.
A small membership fee will be needed from each member determined by the club size at the
time to be recognized by the APVMA (American Pre-Veterinary Medical Association).
Membership to the APVMA is renewed in the fall.
Section 3.
Members may quit the club at any point in time. However, they are not permitted to leave prior
to or during fundraising only to return and utilize the fundraising for specified event(s).
Dismissal of problematic members or officers will need a unanimous vote, not including those in
question.

ARTICLE 4. DUTIES AND ELECTIONS OF THE OFFICERS
Section 1. Officers
1. President
a. Responsible for presiding over meetings, members, and other elected officers

b. Responsible for making executive and final discussions on topics, meetings, field
trips, events, speakers, and fundraising.
c. Responsible for meeting with other officers at least once every two weeks to
discuss meeting and club material prior to meetings involving that content.
d. Responsible for meeting with club advisor and other faculty to keep them
involved in the club’s activities
e. The President’s attendance is required at general membership meetings
2. Vice President
a. Responsible for contacting and recruiting speakers and professionals for the club
b. Responsible for arranging transportation
c. Responsible to take over presidential duties in absence of the president
d. Responsible for recording the discussion and topics covered in the general
meeting
3. Treasurer
a. Responsible for overseeing fundraising for the club
b. Responsible for any club money made through fundraising or collections of club
money
c. Responsible for making payments to the APVMA (American Pre-Veterinary
Medical Association)
d. Responsible for keeping record of funds, costs, and purchases the club makes
throughout the year
4. Community Service Chair
a. Responsible for getting members involved in community service
b. Responsible for making sure the club meets required community service hours
c. Responsible for insuring requirements are met through APVMA and as a club
stay involved in their activities
5. CU Connect Contact
a. Responsible for public relations
b. Responsible for communication with active members through CU Connect
c. Responsible for advertising for the club in the form of emails, flyers, and other
forms of communication

Section 2. Election Process
Elections will be run within the first month of the semester if there is an opening for an
office position. Elections will be held when an officer graduates or steps down from the position
or is dismissed from their position. New President must be determined prior to current president
leaving office. Dismissed officers cannot vote for candidates running to take their past office
position. Candidates must be known at least one week prior to elections. Elections will be
conducted on paper for each position, and results will be announced by the current President. In
case of dismissed President, the Vice President will conduct the election/announce the vote.
Candidates with the majority vote in their position will be elected. Tiebreaker majority rule
voting will be used as necessary. Only members and officers can vote. Candidates cannot vote
for themselves/within their position. Advisors do not have voting power, but may call for an
election for office or voting of dismissal of members/officers.
Section 3.
Majority voting will be used to assure fair elections.

ARTICLE 5. ROLE OF CAMPUS ADVISOR
Section 1.
Advisor is pre-selected but another advisor may be voted to take over their place during
elections. Needs majority vote to change advisor. Advisor’s job is to help the club reach its
goals. The president is required to meet with the advisor once every two weeks at minimum. All
other officers are to meet with the advisor once a month at minimum to discuss club and
potential events and fundraising. Advisors are also to help with any domestic issues within club
if the need arises.
Section 2.
Advisor has power to demand new election at any point in time for the officers if they are seen
unfit for their duties or voting of dismissal of any member if they are problematic. These
elections/votings will follow standard protocol as aforementioned. Advisor is also able to call
special meetings and may lead these meetings.

ARTICLE 6. MEETINGS
Section 1.
Meetings will be weekly or biweekly, and will be voted upon.
Section 2. and 3.
Meetings are valid if sixty percent or more of members are present. One hundred percent of
members need to be present for elections, or the absent will later incorporate their vote and
announcements will not be made until after.
Section 4.
Meetings will begin by officers taking attendance, giving announcements, and addressing any
issues/questions members have. Meetings will also go over expectations, new opportunities,
potential events and fundraising, outreach and community service/volunteering, and any other
prospective ideas from all members. Changes to meeting structure must be discussed and voted
upon with majority rule.
Section 5.
Special meetings are called to order by either the President or the Advisor. Notice of at least four
days for special meeting is required. Special meetings could be for election or dismissal purposes
and if such, much be given notice of at least one full week in advance and members must
vote/discuss/decide in a prior regular meeting when this will occur to ensure all can attend for
voting. Members will be notified of changes via email and/or CU Connect.

ARTICLE 7. FINANCES AND FUNDING
Section 1.
No dues are required, but see membership fee.
Section 2.
Funding can be requested from Student Senate via Supplemental Requests to the Student Senate.
Section 3.
If funding is necessary for an event, and funding cannot be received from the Student Senate,
fundraising will be utilized. Ability to fundraise must be requested. If a member does not
participate in fundraising, they are not permitted to attend or be a part of the designated event for
which that fundraising was for. Exceptions to this rule are made for officers who may actively
oversee the fundraising project but may not be directly engaged in fundraising as sellers.

ARTICLE 8. AMENDING, SUSPENDING, AND ACCEPTING
Any potential change to Bylaws must first be expressed with written reasons by a member to the
President and Advisor. A special meeting for voting will then be called and must be unanimous
to change the specific portion of the Bylaws. If unanimous to change, President and Advisor will
create possible modifications in which majority vote of members will decide which modification
to use.
All changes to the Bylaws must be approved by the Student Senate, the Vice President of Student
Affairs, and the President of Clarion University.

ARTICLE 9. RATIFICATION
These Bylaws, and its amendments, shall become effective upon ratification by the members of
Pre-Veterinary Club of Clarion University and following the approval of the Student Senate of
Clarion University of Pennsylvania, the Vice President for Student and University Affairs, and
the President of Clarion University.