admin
Mon, 02/02/2026 - 20:16
Edited Text
Minutes of the University Activities Board
Clarion University Of Pennsylvania
Tuesday, August 30, 2016
I.
The meeting was called to order by Schuyler Caffrey at _7:04___ PM on August 30th,
2016 with the following board members present:
Brian Hoover, Advisor
Carl Callenburg, Tech Advisor
Schuyler Caffrey, President
Vick Sasenarine, Vice President
Kayla Handy, Secretary
Kayla Vanholten, Arts
Cailyn Pacuraru, CampusFest
Torron Mollett, Community Service
Melanie Peckman, Financial Coordinator
Brana Hill, Lecture
Gloria Pytlak, Marketing Coordinator
Dakota Roberts, Multicultural
Kat Cross, Public Relations
Anthony Harper, Recreation
Carly Zukowski, Special Activities
Tyree Mitchells, Weekend Friday
Emily Romig, Weekend Saturday
The following board positions were absent:
Carl Callenburg, Brana Hill, Cailyn Pacuraru
Community Service
II.
III.
Minutes of the regular meeting of April 12th , 2016
- A motion was made by ______, second by ______, that the minutes of the previous
meeting be approved as distributed.
• Motion carried:
Non-Committee Reports:
Advisor Report:
-
Introductions
Retreat Reflection
• Program dates, contacts, locations, contracts, tech approval
• EFSN program leaflets and poster handout locations
1. Carly-Stevens
2. Schuyler-Still
3. Vic- Commons, Tippin
4. Kayla H.- Becker
5. Emily-Founders
6. Torron- STC
7. Armon- Carrier
8. Dakota- Harvey
9. Ivana- Davis
10. Tyree-Gemmell
11. Anthony- Marwick Boyd
12. Kat- Rec
Tech Advisor Report:
-
10 Day Tech Sheets for space events needed for events occurring this upcoming
weekend
Please avoid turning them in after the 10 Day restriction placed on the request sheets
A 30 Day notice is required for larger events
New equipment: 40 watt Bluetooth portable speaker with microphone located in the
New Suites
Keyboard: discussion on actual purchase vs. rental
• Plan to purchase a keyboard from the Self Support account
President Report:
-
Determine time to move UAB boxes into office and new closet
Emergency elections for Lecture Chair will occur in 2-3 weeks
Vice President Report:
-
One on ones to be scheduled next week
Secretary Report:
-
Email lists of Committee members to secretary
Contact secretary if contact information for other members is needed
Financial Coordinator Report:
IV.
Individual committees are to fill out their own UPR
Contact Melanie Peckman for information regarding account numbers and account
balances
Committee Reports:
Marketing Coordinator Report:
-
No report
Public Relations Report:
-
Contact Kat Cross if need information regarding programs needs posted on Social
Media sites. A social media sheet will be available to fill out.
Promotional Items Ideas: lanyards, sunglass, hats, bottle openers, pillows, pj bottoms,
pocket blankets, laser pens, flash drives, id holders, EOS chapstick, raincoat balls
Lecture Report:
-
No report
Special Events Report:
-
Homecoming applications are up for the event in September
Decorations for the dance are being discussed
Arts Report:
-
No report
Recreation Report:
-
No report
CampusFest Report:
-
No report
Weekend Friday Report:
-
Laser tag is September 3rd-be there
Weekend Saturday Report:
-
Commons is collaborating with UAB for the What’s Cooking event
Posters have been created
First event is next Saturday- a four-course meal
• A full catered meal will be provided to those who attend 2 of the cooking days
Multicultural Report:
-
CU Pageant coming up on September 20th
Community Service Report:
V.
Working on an ABLE community service event collaboration
Week In Review
- Past Week’s Events:
• Mike Super
1. 246 people in attendance
2. Super awesome, new tricks
-
VI.
VII.
3. Issue: Coke spilled on stage, wood is stained (keep in mind for future
shows)
• #CU Party 2K16
1. 180 people in attendance
2. $250 to pay for DJ Thomas
3. $451.51 to pay for catering, to be split between Interhall with UAB
paying $270.81
Upcoming Events:
• 08/31 Activities Day
• 08/31 Game Night
1. Now located in the MPR, events more catered towards the Rec Center
2. Going to collect student ideas for events
• 09/01 Bingo
1. Welcome Back Bingo: Clarion School Supplies
• 09/01 Tailgate Party Stadium Parking Lot
1. Collaborating with the Greeks 2-6 p.m. before the football game
2. Impromptu Meet UAB tabling
• 09/02 Music: Javier Colon
1. First winner of the Voice
• 09/03 Laser Tag
Old Business:
New Business:
- Approval of revised Constitution
- New UAB Meeting time: Executive Board 6:30 p.m. on Tuesdays and General
Meeting 7:30 p.m. on Tuesdays
- Moving back into the UAB Office
- Selection of desks in the UAB office
- Purchase of keyboard under the Self Support account
- Emily Romig requested coverage for the September 16th Victoria Nones event.
Dakota Roberts volunteered to cover the event.
- Vic Sasenarine requested coverage for the Novermber 11th Gary Johnson event.
Melanie Peckman and Kayla Handy volunteered to cover the event.
- Anthony Harper requested assistance in securing a food location for the Water Wars
program.
- Activities Day sign-up sheet
- Committee
• Kayla Vanholten allocates up to but not exceeding $650 for Event Supplies,
seconded by Vick Sasensaine.
1. Discussion
a. Art supplies for event September 8th
2. Motion: 9-0-1
-
-
-
-
-
-
-
Committee
• Anthony Harper allocates up to but not exceeding $550 for Bingo Prizes,
seconded by Emily Romig.
1. Discussion
a. Bingo Prizes
2. Motion: 10-0-1
Committee
• Anthony Harper allocates up to but not exceeding $150 for replacement
supplies for water balloons, seconded by Kat Cross.
1. Discussion
a. Water War supplies
2. Motion: 10-0-1
Committee
• Tyree Mitchell allocates up to but not exceeding $2,700 for Laser Tag,
seconded by Carly Zukowski.
1. Discussion
a. Laser Tag
2. Motion: 9-0-1
Committee
• Emily Romig allocates up to but not exceeding $75 for posters, seconded by
Kayla Vanholten.
1. Discussion
a. Posters for What’s Cooking
2. Motion: 10-0-1
Committee
• Emily Romig allocates up to but not exceeding $100 for water, seconded by
Anthony Harper.
1. Discussion
a. Pay back Erica for water
2. Motion: 10-0-1
Committee
• Emily Romig allocates up to but not exceeding $16.45 for Emily Romig,
seconded by Anthony Harper.
1. Discussion
a. Bought veggie tray and roses for Mike Super
2. Motion: 10-0-1
Committee
• Vick Sasenaine allocates up to but not exceeding $120 for drinks, seconded by
Carly Zukowski.
1. Discussion
a. Drinks for Activities Day
2. Motion: 9-0-2
-
-
-
-
VIII.
IX.
Committee
• Vick Sasenaine allocates up to but not exceeding $100 for water, seconded by
Emily Romig.
1. Discussion
a. Water for Tailgate Party
2. Motion: 10-0-1
Committee
• Vick Sasenaine allocates up to but not exceeding $450 for equipment,
seconded by Kat Cross.
1. Discussion
a. Keyboard, keyboard stands
2. Motion: 10-0-1
Committee
• Vick Sasenaine allocates up to but not exceeding $450 for DJ, seconded by
Anthony Harper.
1. Discussion
a. DJ for Tailgate Party
2. Motion: 9-0-2
Committee
• Schuylar Caffrey allocates up to but not exceeding $2,500 for Javier Colon,
seconded by Kayla Handy.
1. Discussion
a. Javier Colon performance
2. Motion: 9-0-2
Announcements:
- Please place posters distributed at the meeting in designated areas
- Designate locations in UAB office for desks
Adjournment:
- A motion was made by Anthony Harper, seconded by Vick Sasensaine to adjourn the
meeting.
• The motion carried: 11-0-0
The meeting was adjourned at 9:36.
Clarion University Of Pennsylvania
Tuesday, August 30, 2016
I.
The meeting was called to order by Schuyler Caffrey at _7:04___ PM on August 30th,
2016 with the following board members present:
Brian Hoover, Advisor
Carl Callenburg, Tech Advisor
Schuyler Caffrey, President
Vick Sasenarine, Vice President
Kayla Handy, Secretary
Kayla Vanholten, Arts
Cailyn Pacuraru, CampusFest
Torron Mollett, Community Service
Melanie Peckman, Financial Coordinator
Brana Hill, Lecture
Gloria Pytlak, Marketing Coordinator
Dakota Roberts, Multicultural
Kat Cross, Public Relations
Anthony Harper, Recreation
Carly Zukowski, Special Activities
Tyree Mitchells, Weekend Friday
Emily Romig, Weekend Saturday
The following board positions were absent:
Carl Callenburg, Brana Hill, Cailyn Pacuraru
Community Service
II.
III.
Minutes of the regular meeting of April 12th , 2016
- A motion was made by ______, second by ______, that the minutes of the previous
meeting be approved as distributed.
• Motion carried:
Non-Committee Reports:
Advisor Report:
-
Introductions
Retreat Reflection
• Program dates, contacts, locations, contracts, tech approval
• EFSN program leaflets and poster handout locations
1. Carly-Stevens
2. Schuyler-Still
3. Vic- Commons, Tippin
4. Kayla H.- Becker
5. Emily-Founders
6. Torron- STC
7. Armon- Carrier
8. Dakota- Harvey
9. Ivana- Davis
10. Tyree-Gemmell
11. Anthony- Marwick Boyd
12. Kat- Rec
Tech Advisor Report:
-
10 Day Tech Sheets for space events needed for events occurring this upcoming
weekend
Please avoid turning them in after the 10 Day restriction placed on the request sheets
A 30 Day notice is required for larger events
New equipment: 40 watt Bluetooth portable speaker with microphone located in the
New Suites
Keyboard: discussion on actual purchase vs. rental
• Plan to purchase a keyboard from the Self Support account
President Report:
-
Determine time to move UAB boxes into office and new closet
Emergency elections for Lecture Chair will occur in 2-3 weeks
Vice President Report:
-
One on ones to be scheduled next week
Secretary Report:
-
Email lists of Committee members to secretary
Contact secretary if contact information for other members is needed
Financial Coordinator Report:
IV.
Individual committees are to fill out their own UPR
Contact Melanie Peckman for information regarding account numbers and account
balances
Committee Reports:
Marketing Coordinator Report:
-
No report
Public Relations Report:
-
Contact Kat Cross if need information regarding programs needs posted on Social
Media sites. A social media sheet will be available to fill out.
Promotional Items Ideas: lanyards, sunglass, hats, bottle openers, pillows, pj bottoms,
pocket blankets, laser pens, flash drives, id holders, EOS chapstick, raincoat balls
Lecture Report:
-
No report
Special Events Report:
-
Homecoming applications are up for the event in September
Decorations for the dance are being discussed
Arts Report:
-
No report
Recreation Report:
-
No report
CampusFest Report:
-
No report
Weekend Friday Report:
-
Laser tag is September 3rd-be there
Weekend Saturday Report:
-
Commons is collaborating with UAB for the What’s Cooking event
Posters have been created
First event is next Saturday- a four-course meal
• A full catered meal will be provided to those who attend 2 of the cooking days
Multicultural Report:
-
CU Pageant coming up on September 20th
Community Service Report:
V.
Working on an ABLE community service event collaboration
Week In Review
- Past Week’s Events:
• Mike Super
1. 246 people in attendance
2. Super awesome, new tricks
-
VI.
VII.
3. Issue: Coke spilled on stage, wood is stained (keep in mind for future
shows)
• #CU Party 2K16
1. 180 people in attendance
2. $250 to pay for DJ Thomas
3. $451.51 to pay for catering, to be split between Interhall with UAB
paying $270.81
Upcoming Events:
• 08/31 Activities Day
• 08/31 Game Night
1. Now located in the MPR, events more catered towards the Rec Center
2. Going to collect student ideas for events
• 09/01 Bingo
1. Welcome Back Bingo: Clarion School Supplies
• 09/01 Tailgate Party Stadium Parking Lot
1. Collaborating with the Greeks 2-6 p.m. before the football game
2. Impromptu Meet UAB tabling
• 09/02 Music: Javier Colon
1. First winner of the Voice
• 09/03 Laser Tag
Old Business:
New Business:
- Approval of revised Constitution
- New UAB Meeting time: Executive Board 6:30 p.m. on Tuesdays and General
Meeting 7:30 p.m. on Tuesdays
- Moving back into the UAB Office
- Selection of desks in the UAB office
- Purchase of keyboard under the Self Support account
- Emily Romig requested coverage for the September 16th Victoria Nones event.
Dakota Roberts volunteered to cover the event.
- Vic Sasenarine requested coverage for the Novermber 11th Gary Johnson event.
Melanie Peckman and Kayla Handy volunteered to cover the event.
- Anthony Harper requested assistance in securing a food location for the Water Wars
program.
- Activities Day sign-up sheet
- Committee
• Kayla Vanholten allocates up to but not exceeding $650 for Event Supplies,
seconded by Vick Sasensaine.
1. Discussion
a. Art supplies for event September 8th
2. Motion: 9-0-1
-
-
-
-
-
-
-
Committee
• Anthony Harper allocates up to but not exceeding $550 for Bingo Prizes,
seconded by Emily Romig.
1. Discussion
a. Bingo Prizes
2. Motion: 10-0-1
Committee
• Anthony Harper allocates up to but not exceeding $150 for replacement
supplies for water balloons, seconded by Kat Cross.
1. Discussion
a. Water War supplies
2. Motion: 10-0-1
Committee
• Tyree Mitchell allocates up to but not exceeding $2,700 for Laser Tag,
seconded by Carly Zukowski.
1. Discussion
a. Laser Tag
2. Motion: 9-0-1
Committee
• Emily Romig allocates up to but not exceeding $75 for posters, seconded by
Kayla Vanholten.
1. Discussion
a. Posters for What’s Cooking
2. Motion: 10-0-1
Committee
• Emily Romig allocates up to but not exceeding $100 for water, seconded by
Anthony Harper.
1. Discussion
a. Pay back Erica for water
2. Motion: 10-0-1
Committee
• Emily Romig allocates up to but not exceeding $16.45 for Emily Romig,
seconded by Anthony Harper.
1. Discussion
a. Bought veggie tray and roses for Mike Super
2. Motion: 10-0-1
Committee
• Vick Sasenaine allocates up to but not exceeding $120 for drinks, seconded by
Carly Zukowski.
1. Discussion
a. Drinks for Activities Day
2. Motion: 9-0-2
-
-
-
-
VIII.
IX.
Committee
• Vick Sasenaine allocates up to but not exceeding $100 for water, seconded by
Emily Romig.
1. Discussion
a. Water for Tailgate Party
2. Motion: 10-0-1
Committee
• Vick Sasenaine allocates up to but not exceeding $450 for equipment,
seconded by Kat Cross.
1. Discussion
a. Keyboard, keyboard stands
2. Motion: 10-0-1
Committee
• Vick Sasenaine allocates up to but not exceeding $450 for DJ, seconded by
Anthony Harper.
1. Discussion
a. DJ for Tailgate Party
2. Motion: 9-0-2
Committee
• Schuylar Caffrey allocates up to but not exceeding $2,500 for Javier Colon,
seconded by Kayla Handy.
1. Discussion
a. Javier Colon performance
2. Motion: 9-0-2
Announcements:
- Please place posters distributed at the meeting in designated areas
- Designate locations in UAB office for desks
Adjournment:
- A motion was made by Anthony Harper, seconded by Vick Sasensaine to adjourn the
meeting.
• The motion carried: 11-0-0
The meeting was adjourned at 9:36.