Minutes of the University Activities Board Clarion University Of Pennsylvania Tuesday, August 30, 2016 I. The meeting was called to order by Schuyler Caffrey at _7:04___ PM on August 30th, 2016 with the following board members present: Brian Hoover, Advisor Carl Callenburg, Tech Advisor Schuyler Caffrey, President Vick Sasenarine, Vice President Kayla Handy, Secretary Kayla Vanholten, Arts Cailyn Pacuraru, CampusFest Torron Mollett, Community Service Melanie Peckman, Financial Coordinator Brana Hill, Lecture Gloria Pytlak, Marketing Coordinator Dakota Roberts, Multicultural Kat Cross, Public Relations Anthony Harper, Recreation Carly Zukowski, Special Activities Tyree Mitchells, Weekend Friday Emily Romig, Weekend Saturday The following board positions were absent: Carl Callenburg, Brana Hill, Cailyn Pacuraru Community Service II. III. Minutes of the regular meeting of April 12th , 2016 - A motion was made by ______, second by ______, that the minutes of the previous meeting be approved as distributed. • Motion carried: Non-Committee Reports: Advisor Report: - Introductions Retreat Reflection • Program dates, contacts, locations, contracts, tech approval • EFSN program leaflets and poster handout locations 1. Carly-Stevens 2. Schuyler-Still 3. Vic- Commons, Tippin 4. Kayla H.- Becker 5. Emily-Founders 6. Torron- STC 7. Armon- Carrier 8. Dakota- Harvey 9. Ivana- Davis 10. Tyree-Gemmell 11. Anthony- Marwick Boyd 12. Kat- Rec Tech Advisor Report: - 10 Day Tech Sheets for space events needed for events occurring this upcoming weekend Please avoid turning them in after the 10 Day restriction placed on the request sheets A 30 Day notice is required for larger events New equipment: 40 watt Bluetooth portable speaker with microphone located in the New Suites Keyboard: discussion on actual purchase vs. rental • Plan to purchase a keyboard from the Self Support account President Report: - Determine time to move UAB boxes into office and new closet Emergency elections for Lecture Chair will occur in 2-3 weeks Vice President Report: - One on ones to be scheduled next week Secretary Report: - Email lists of Committee members to secretary Contact secretary if contact information for other members is needed Financial Coordinator Report: IV. Individual committees are to fill out their own UPR Contact Melanie Peckman for information regarding account numbers and account balances Committee Reports: Marketing Coordinator Report: - No report Public Relations Report: - Contact Kat Cross if need information regarding programs needs posted on Social Media sites. A social media sheet will be available to fill out. Promotional Items Ideas: lanyards, sunglass, hats, bottle openers, pillows, pj bottoms, pocket blankets, laser pens, flash drives, id holders, EOS chapstick, raincoat balls Lecture Report: - No report Special Events Report: - Homecoming applications are up for the event in September Decorations for the dance are being discussed Arts Report: - No report Recreation Report: - No report CampusFest Report: - No report Weekend Friday Report: - Laser tag is September 3rd-be there Weekend Saturday Report: - Commons is collaborating with UAB for the What’s Cooking event Posters have been created First event is next Saturday- a four-course meal • A full catered meal will be provided to those who attend 2 of the cooking days Multicultural Report: - CU Pageant coming up on September 20th Community Service Report: V. Working on an ABLE community service event collaboration Week In Review - Past Week’s Events: • Mike Super 1. 246 people in attendance 2. Super awesome, new tricks - VI. VII. 3. Issue: Coke spilled on stage, wood is stained (keep in mind for future shows) • #CU Party 2K16 1. 180 people in attendance 2. $250 to pay for DJ Thomas 3. $451.51 to pay for catering, to be split between Interhall with UAB paying $270.81 Upcoming Events: • 08/31 Activities Day • 08/31 Game Night 1. Now located in the MPR, events more catered towards the Rec Center 2. Going to collect student ideas for events • 09/01 Bingo 1. Welcome Back Bingo: Clarion School Supplies • 09/01 Tailgate Party Stadium Parking Lot 1. Collaborating with the Greeks 2-6 p.m. before the football game 2. Impromptu Meet UAB tabling • 09/02 Music: Javier Colon 1. First winner of the Voice • 09/03 Laser Tag Old Business: New Business: - Approval of revised Constitution - New UAB Meeting time: Executive Board 6:30 p.m. on Tuesdays and General Meeting 7:30 p.m. on Tuesdays - Moving back into the UAB Office - Selection of desks in the UAB office - Purchase of keyboard under the Self Support account - Emily Romig requested coverage for the September 16th Victoria Nones event. Dakota Roberts volunteered to cover the event. - Vic Sasenarine requested coverage for the Novermber 11th Gary Johnson event. Melanie Peckman and Kayla Handy volunteered to cover the event. - Anthony Harper requested assistance in securing a food location for the Water Wars program. - Activities Day sign-up sheet - Committee • Kayla Vanholten allocates up to but not exceeding $650 for Event Supplies, seconded by Vick Sasensaine. 1. Discussion a. Art supplies for event September 8th 2. Motion: 9-0-1 - - - - - - - Committee • Anthony Harper allocates up to but not exceeding $550 for Bingo Prizes, seconded by Emily Romig. 1. Discussion a. Bingo Prizes 2. Motion: 10-0-1 Committee • Anthony Harper allocates up to but not exceeding $150 for replacement supplies for water balloons, seconded by Kat Cross. 1. Discussion a. Water War supplies 2. Motion: 10-0-1 Committee • Tyree Mitchell allocates up to but not exceeding $2,700 for Laser Tag, seconded by Carly Zukowski. 1. Discussion a. Laser Tag 2. Motion: 9-0-1 Committee • Emily Romig allocates up to but not exceeding $75 for posters, seconded by Kayla Vanholten. 1. Discussion a. Posters for What’s Cooking 2. Motion: 10-0-1 Committee • Emily Romig allocates up to but not exceeding $100 for water, seconded by Anthony Harper. 1. Discussion a. Pay back Erica for water 2. Motion: 10-0-1 Committee • Emily Romig allocates up to but not exceeding $16.45 for Emily Romig, seconded by Anthony Harper. 1. Discussion a. Bought veggie tray and roses for Mike Super 2. Motion: 10-0-1 Committee • Vick Sasenaine allocates up to but not exceeding $120 for drinks, seconded by Carly Zukowski. 1. Discussion a. Drinks for Activities Day 2. Motion: 9-0-2 - - - - VIII. IX. Committee • Vick Sasenaine allocates up to but not exceeding $100 for water, seconded by Emily Romig. 1. Discussion a. Water for Tailgate Party 2. Motion: 10-0-1 Committee • Vick Sasenaine allocates up to but not exceeding $450 for equipment, seconded by Kat Cross. 1. Discussion a. Keyboard, keyboard stands 2. Motion: 10-0-1 Committee • Vick Sasenaine allocates up to but not exceeding $450 for DJ, seconded by Anthony Harper. 1. Discussion a. DJ for Tailgate Party 2. Motion: 9-0-2 Committee • Schuylar Caffrey allocates up to but not exceeding $2,500 for Javier Colon, seconded by Kayla Handy. 1. Discussion a. Javier Colon performance 2. Motion: 9-0-2 Announcements: - Please place posters distributed at the meeting in designated areas - Designate locations in UAB office for desks Adjournment: - A motion was made by Anthony Harper, seconded by Vick Sasensaine to adjourn the meeting. • The motion carried: 11-0-0 The meeting was adjourned at 9:36.