Procedure No. 10.020
Residence Hall Identification Process
Date Issued: 03/04/96
Date Effective: 08/15/96
Issued By: Human Resources
Purpose: To establish policy for Clarion University employees and vendors to enter private
areas of campus residence halls.
Definitions:
Private Areas - All areas of residence halls outside of the main lobby and front desk.
Excluded from this are faculty and non-residence hall staff offices provided by the
university.
Residence Hall - Any Clarion University facility designed either exclusively or partially
for providing campus living space for students of the university.
Policy:
All Clarion University employees are to be provided with a photo employee identification
card. All employees who enter the private areas of residence halls will conspicuously
display this identification at all times while in the private areas of residence halls.
Employees will be provided with an identification card clasp for wearing the identification
in the residence hall. In addition, each front desk of the residence halls will be stocked with
extra clasps in case employees do not have an identification card clasp available.
In order to assure employees have their identification card as needed, one duplicate photo
identification card will be issued to those employees requesting one. This is intended to
assure that employees who frequently work in residence halls have an identification card at
their normal work location and with them personally.
University vendors who must access private areas of residence halls in order to complete
contractual commitments will be provided with identification cards. These vendors will be

required to display the identification card conspicuously at all times. Residence hall desk
personnel will be responsible for providing and recovering all identification cards issued to
vendors in a timely manner.