Procedure No. 80.005
Clarion Campus Facilities Use Policy
Date Issued: 9/28/04
Date Effective: 9/28/04
Revised: 10/01/10
Issued By: Divisions of Student & University Affairs and Finance & Administration
A. Purpose
The purpose of this policy is to balance the University's mission of instruction, scholarship,
and co-curricular activities with its commitment of service to the broader community of
which it is a part. The primary mission of Clarion University, as expressed by the
Commonwealth of Pennsylvania in Act 188, is to "provide high quality instruction for
undergraduate and graduate students." When space allows, however, we are also
committed to making our facilities available to groups and organizations outside the
University whose purpose is consistent with the University's mission.

B. Policy
All facilities are property of Clarion University. The configuration of space assignments may
change from time to time as needs and opportunities change.
Priority for the use of a specific facility within the context of the purpose for which that
facility was designed (i.e. gym, classroom, etc.), is given first as follows:
1. University academic activities
2. University sponsored
3. Activities for external constituents
Student Organizations recognized by Student Senate are given the highest priority for the
use of the Gemmell Student Complex. At all times the University maintains the right to
determine which activities are appropriate to be held on campus.

For the purpose of determining facility use for Auxiliary facilities, students are defined as
persons enrolled in classes as undergraduate or graduate students of Clarion University
who are assessed a fee to support these facilities.
Tables in lobby areas are limited to recognized student groups, university departments,
and affiliated groups.
C. Procedure - Scheduling, Fees, & Insurance
Event

Participants

Scheduling
Responsibility
Registrar's Office

Fees

Insurance

University Academic
Activities
University Sponsored
Activities

Faculty & students

None

Clarion University
Faculty, staff, &
students are targeted
audience.

Events & Scheduling
Office

Security, Maintenance,
Custodial, Setup and
Technical support if
overtime hours are
required

Liability policy not
required
Liability policy not
required

University Sponsored
Activities

Clarion University
Faculty, staff, &
students are not
primarily targeted
audience.

Events & Scheduling
Office

Education and
General Facilities

Liability policy not
required.

Security, Maintenance,
Custodial, Setup and
Technical support if
overtime hours are
required
Auxiliary Facilities
University Department
discount rate.

Activities sponsored
by individual or group
external to the
university.

Varies by event.

Events & Scheduling
Office

Security, Maintenance,
Custodial, Setup and
Technical support if
overtime hours are
required
Facility rental,
audiovisual
equipment, parking,
security, and technical
support
Maintenance,
custodial, and setup if
overtime hours are
required

Insurance shall consist
of property damage
liability and bodily
injury in amounts of
no less than two
hundred fifty
thousand dollars
($250,000.00) per
person and one
million dollars
($1,000,000.00) per
incident. The
University must be

named as an
additional insured on
any such certificate,
and the certificate
shall provide that the
insurance carrier will
provide advance
notice to the
University of any
termination,
cancellation or
discontinuance or
modification in
coverage of the
insurance.
* Fees for any of the above may be waived at the discretion of the Vice President of Finance and Administration.

Insurance shall consist of property damage liability and bodily injury in amounts of no less
than two hundred fifty thousand dollars ($250,000.00) per person and one million dollars
($1,000,000.00) per incident. The University must be named as an additional insured on any
such certificate, and the certificate shall provide that the insurance carrier will provide
advance notice to the University of any termination, cancellation or discontinuance or
modification in coverage of the insurance.
* Fees for any of the above may be waived at the discretion of the Vice President of Finance
and Administration.
a)

University Academic Activities are those activities related to the instructional mission

of the University. Use of facilities for credit-bearing classes will always take highest priority.
b)

University Sponsored Events are those activities directly related to the educational

mission of the university beyond the classroom. ; e.g. athletics, recreation, and student
programming activities and those activities that are developed by University faculty and
staff, but the primary target audience may or may not be Clarion University faculty or
currently enrolled students.
c)

External Events are those activities coordinated by a sponsor with no direct

relationship to the University. A Request for Use of University Facilities and Services form
must be completed and a formal agreement must be executed.
It is understood that the Events & Scheduling Office will be responsible for scheduling all
meeting space on campus. It is further understood that the Events and Scheduling office
need to coordinate scheduling of space with building curators who are responsible for

scheduling space for purposes internal to their area and where specialized equipment may
affect the availability of space. Among the areas where this would be necessary are the ITV
classrooms; Laboratory designated classrooms, Marwick-Boyd auditorium, the student
recreation center, Tippin Gym, the Stadium, and the library.