Procedure No. 43.010
Clarion University Policy with Regard to Raising Financial Support
Date Issued: 8/25/03
Date Effective: 7/28/03
Issued By: University Advancement
Clarion University Foundation, Inc. is a registered Charitable Organization in compliance
with the laws of the Commonwealth of Pennsylvania. By action of the Clarion University
Council of Trustees, Clarion University Foundation, Inc. is designated as the sole agency
which is authorized to solicit private contributions on behalf of Clarion University and its
various programs. All fund raising efforts, drives, or campaigns by any college related
agency shall require approval of and be under the direction of the Clarion University
Foundation, Inc.
Purpose: To provide guidelines for an affiliated organization/department to seek support
from areas external to Clarion University of PA or Clarion University Foundation, Inc., such
as individuals, businesses, corporations, foundations and non-profit organizations.
(Proposals for government grants, government contracts and government sponsored
programs should follow procedures and policies of the Office of Faculty Research and
Development within Academic Affairs.)
Policy: Approval for fundraising is required when an affiliated organization/department
desires to seek support from areas external to Clarion University of PA or Clarion University
Foundation, Inc. A Private Fundraising Request Form is required to be filled out and
submitted for approval to the director of alumni and development prior to any
solicitations.
EXCEPTIONS: Collection of money in return for advertising and/or sponsorships or
collection of free merchandise, in accordance with the following descriptions, does not
require approval of the director of alumni and development.
Advertising - is considered as fees collected in return for promotional spots on radio,
television or ads in newspaper or in programs and flyers promoting products or services of
an individual or organization.

Sponsorships - are considered as funds given in support of program, project, event or
activity expenses and the sponsor or sponsors are acknowledged publicly for their financial
sponsorship and public endorsement.
Free merchandise - products, services or coupons from businesses for which the donor
would not be seeking official receipt for tax purposes or official acknowledgement in donor
records of Clarion University Foundation, Inc. This type of request is not raising funds for
the group or the organization or the university directly. Free merchandise is traditionally
used to enhance attendance at an event or create competition or use as incentive to
improve performance.
Procedures for Requesting Information:
1. Identify project and potential donors (individuals, businesses, corporation's foundations
or non-profit organizations).
2. Obtain a Private Funding Request form from the Alumni & Development Office.
3. Complete and return the Private Funding Request form with all appropriate signatures to
the Director of Alumni & Development for approval and signature.
4. Upon receiving approval from the Director of Alumni and Development, provide copies
of all correspondence with potential donors to the Director of Alumni and Development.