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CIRCLE K CLUB OF CLARION UNIVERSITY BYLAWS
CIRCLE K INTERNATIONAL
Article I: NAME
Section 1. The name of this organization shall be the Circle K Club of Clarion University
of Pennsylvania. It shall be sponsored by the Kiwanis Club of Clarion and shall be a
member club of Circle K International and the Pennsylvania Circle K District therein, and
shall also be known by its initials, “CKI”.
Article II: OBJECTS
Section 1. The objects of this club shall be:
To emphasize the advantages of the democratic way of life;
To provide the opportunity for leadership training in service;
To serve on the campus and in the community;
To cooperate with the administrative officers of Clarion University;
To encourage participation in group activities
To promote good fellowship and high scholarship;
To develop citizenship and the spirit of service for improvement of all relationships;
To afford useful training in the social graces and personality development; and encourage
and promote the following ideas;
To give primacy to the human and spiritual rather than to the material values of life;
To encourage the daily living of the Golden Rule in all human relationships;
To promote the adoption and the application of high social, business, and professional
standards;
To develop, by precept and example, a more intelligent, and serviceable citizenship;
To provide through Circle K clubs a practical means to form enduring friendships, to
render altruistic service, and to build better communities; and
To cooperate in creating and maintaining that sound public opinion and high idealism
which makes possible the increase in righteousness, justice, patriotism, and goodwill.
Section 2. The vision of this club shall be:
Circle K is an organization that holds the promise of today’s college student becoming
tomorrow’s leader. It exists to meet the personal needs of the individual collegian through
the qualities of leadership, the rewards of service, and the unique spirit of friendship.
Circle K’s potential lies in its ability to positively influence those in our society who are
facing ultimate personal decisions and those who will one day create the vision of
mankind for generations to come. Circle K is the embodiment of those qualities necessary
to shape the future, realized in the colleges and universities of today.
The vision of Circle K International is dedicated to the realization of mankind’s potential.
Article III: NAME AND EMBLEM
Section 1. Each member is in good standing with this club shall be entitled to wear the
official emblem and insignia of Circle K International.
Section 2. The name, emblem, and insignia of Circle K International shall be used for
only such purposes as shall be authorized by the Circle K International Board of Trustees,
subject to the approval of the International Director. In no case shall they be used as a
trade name or trademark, nor in a way or for a purpose that demeans or impugns the
name of Circle K or Kiwanis.
Article IV: MOTTO
Section 1. The motto of this club shall be “Live to serve, love to serve”, as is the motto of
Circle K International.
Article V: CLUB MEMBERSHIP IN CIRCLE K INTERNATIONAL
Section 1. A Circle K club may be established in an institution of higher education as
described by the Constitution, Article VI, Section 1, upon the request of Kiwanis club(s)
which agrees to sponsor the proposed club. A petition for a charter will be made on a
standard form provided by the Director of Circle K International and shall be signed by
the minimum membership requirements and endorsed by an administrative officer of the
institution in which the prospective club would exist. Each petition shall certify that the
prospective club has adopted and complied with the provisions of the Standard Form for
Club Bylaws, modified only as approved by the Board of Trustees of Circle K
International and has agreed to be bound by the Constitution and Bylaws of this
organization as adopted and amended. Upon completion of these requirements, the
prospective club shall be issued a Charter of Membership in this organization. The
postmarked date of the Petition of Charter shall serve as the official date of the Charter
Membership.
Section 2. During the school year each club shall hold one weekly meeting on such day
and at such place as shall be determined by the club officers. It may hold such other
meetings as the officers or the membership may desire. In the event that unusual
conditions prevent a weekly meeting, a club may hold a minimum of two meetings per
month, with the officers and chairs meeting on all other weeks.
Section 3. Each club shall adopt the Standard Form for Club Bylaws, modified only as
approved by their District Board of Officers and the Board of Trustees of Circle K
International. The bylaws of a club may be amended by a vote at any regular meeting of
the club, provided that written notice of such proposed amendments shall have been
given to the membership at least two (2) weeks prior to the meeting at which they are
considered. All such amendments must be consistent with the Constitution and Bylaws of
this organization and shall become effective only after submission to and approval by
their District Board of Officers and by the Board of Trustees of Circle K International.
Section 4. Each Circle K club shall pay to Circle K International for every club member
the amount specified by International per annum, due on October 1 of each year. A club
in good standing will be placed on past due status if no dues are received by November
30 (US clubs) of that same administrative year.
Section 5. The annual dues and “Dues Invoice and Membership Forms” must be
submitted to Circle K International by November 30 to maintain the status “in good
standing”. This club shall also submit updated forms and the appropriate dues for each
additional member that joins during the fiscal year.
Section 6. Any club more than thirty (30) days in arrears for any indebtedness to its
sponsoring Kiwanis club(s), its district, or to Circle K International shall be considered
not in good standing, and may have its charter and membership suspended or revoked by
action of the Circle K International Board of Trustees, providing that notice of said
indebtedness shall have been duly sent by the International Director to the president of
the club in question. The Board of Trustees may restore such club to membership upon
payment of its indebtedness.
Section 7. Any member club that fails to conform to the Constitution and Bylaws of
Circle K International or that fails to conform to the policies for clubs established by the
International Board of Trustees, may have its charter and membership suspended or
revoked, or may otherwise be disciplined by action of the Board of Trustees, providing
that a copy of the charges with a notice of the hearing thereof before the Board of
Trustees of Circle K International shall have been sent by mail by the Director of Circle
K International to the last reported president and secretary of said club at lease thirty (30)
days before said hearing shall be held. The hearing shall be held at the time of a regularly
scheduled Board of Trustees meeting and the subject club shall be entitled to appear
before the Board to present its case.
Section 8. Any member club may resign from this organization provided that all financial
and other obligations of such club to this organization and its sponsoring Kiwanis club
shall have fulfilled. If the club is incorporated, the corporation shall have been duly
dissolved, and upon resolution of resignation, adopted and approved by a three -fourths
(¾) vote of the active membership of such club, the resolution shall be certified by the
clubs’ secretary and sent to the Director of Circle K International. Such resignation shall
become effective when accepted by the Board of Trustees, and by such action of the club
surrenders all rights to use the name, emblem, and other insignia of this organization. The
Board of Trustees may, upon written application of such club, reinstate the club
membership in Circle K International.
Section 9. Any Circle K club whose membership in Circle K International has been
terminated in any manner shall forfeit all interest in any funds or other property and all
right to use the name, emblem, or insignia of this organization.
Article VI: MEMBERSHIP AND CLASSIFICATION
Section 1. Any student of good character who is officially enrolled for at least part-time
status, as defined by the institution in which a club exists, may be elected to active
membership in said club. Membership shall become inactive when the above academic
requirements are not met during the academic year. An academic year shall be defined by
the institution.
Any other honorary in any other Circle K Club, or other Kiwanis-family organizations,
shall not be eligible for active membership in this club.
Section 2. An active member of this club shall meet all minimum membership
requirements as outlined in these bylaws and shall be entitled to all privileges of this club.
The Board of Directors of this club shall review periodically the compliance of each
member to the club’s minimum membership requirements.
Section 3. Each Circle K club shall adopt criteria which will serve as minimum
membership requirements for all members and prospective members of CKI. Criteria
shall be adopted by majority vote of the club board of directors.
The criteria for students seeking membership shall include:
a. Payment of all club, district, and International dues;
b. Club meeting attendance requirements (active members must attend at least
half of general meetings);
c. Attendance requirements for Circle K-sponsored service, personal leadership
development, and fellowship activities (a total 10 hours per semester per member)
d. Fulfillment of any other requirements as set forth by the club, provided that
these requirements do not violate the provisions of the Constitution and Bylaws of
CKI.
The criteria for a student to retain active membership shall include:
a. Payment of all club, district, and International dues by November 30 (members
in US clubs);
b. Club meeting attendance requirements (active members must attend at least
half of general meetings);
c. Attendance requirements for Circle K sponsored service, personal leadership
development, and fellowship activities (a total 15 hours per semester per
member);
d. Maintain the minimum grade-point average as set forth by the institution for
graduation (a minimum of 2.0 QPA);
e. Fulfillment of any other requirements as set for the by the club, provided that
these requirements do not violate the provisions of the Constitution and Bylaws of
CKI.
The above stated criteria shall be met within a specific time period as set forth by the
club, not to exceed one administrative year. The district and Circle K International shall
have the right to request changes in club criteria in the event it does not comply with this
section.
Section 4. In no instance shall this club place a “maximum” limit on its membership or
have any special requirements of membership which may lead to discrimination based on
race, color, religion, national origin, age, sex, familial status, sexual orientation, gender
identity, or disability.
Section 5. The selection (election) and discipline of active members in this club shall be
by majority vote of the Executive Board of this club, functioning under the rules of the
institution and counsel of the sponsoring Kiwanis club.
Article VII: SUSPENSION AND TERMINATION OF MEMBERSHIP
Section 1. Any active member who is thirty (30) days or more in arrears in the payment
of dues and/or financial obligations shall , at the direction of a majority vote of the Board
of Officers, be suspended and so notified in writing by the secretary (or
secretary/treasurer). Any suspended member, upon payment of arrears and upon making
application to the Board of Officers, may be reinstated by majority vote of the Board of
Officers within thirty (30) days of aforesaid written notice. In the event the member is not
reinstated within thirty (30) days of aforesaid written notice, the member may be
removed from active membership as prescribed in Article VII.
Section 2. Any suspended member may be removed from active membership of the club
by a two-thirds (2/3) vote of the entire active membership of the club upon the
recommendation of a majority of the Board of Officers. The Board of Officers shall make
such recommendation only after they have held a hearing to determine whether just cause
for dismissal exists, and have afforded the suspended member in question the opportunity
to be heard. In the event any suspended member should be removed from active
membership, he/she shall be so notified in writing by the secretary (or
secretary/treasurer). Thereafter, the member may become an active member of the club
only as provided for in Article VI, Section 1 of these Bylaws.
Section 3. The Board of Officers shall periodically assess the personal involvement and
meeting attendance of each active member. Any active member who, without excuse,
fails to meet the standards of attendance and participation set forth by the Board of
Officers shall, using procedures as prescribed in Article VII, Section 2, of these Bylaws,
be removed from the active membership of this club.
Section 4. Any active member who falls below the minimum scholastic standards set
forth by this club may be placed on probation by the Board of Officers for a term not to
exceed one full college term, and/or be removed from active membership using
procedures as prescribed in Article VII, Section 2, of these Bylaws.
Section 5. Any member charged with conduct unbecoming of a Circle K member which
may impugn or reflect unfavorably on the good name of Circle K International or
Kiwanis International can be removed from active membership using procedures as
prescribed in Article VII, Section 2, of these Bylaws.
Section 6.
a. Any member of this club may resign his/her membership provided that all indebtedness
to this club, to the Pennsylvania district, and to Circle K International has been paid in
full. Such resignations shall be accepted in writing by the secretary (or
secretary/treasurer) and shall become effective when accepted by the Board of Officers.
b. Membership in this club shall automatically cease thirty (30) days after a member fails
to meet enrollment, academic, or minimum membership requirements. In the event of a
member’s graduation, membership will cease on September 30 of the same Circle K
administrative year.
Section 7. Any person whose membership in this club has been terminated in any manner
shall forfeit all interest in any funds for other property belonging to the club and the right
to use the Circle K name, emblem, or other insignia.
Article VIII: OFFICERS
Section 1. The officers of this club shall be a president, one or more vice presidents, and
either a secretary/treasurer or a secretary and a treasurer and an editor. Additional officers
may be elected to the board when requested by the club and approved by the
Pennsylvania Circle K District Board of Officers. These officers shall constitute the
Board of Officers for this club. All officers shall be active members in good standing
with this club.
Section 2. Elections of new officers shall be held at a regularly scheduled meeting at least
two (2) weeks prior to the district convention. All officers shall assume their duties on
April 1 following their election. If the annual district convention is held later than March
31 in any given year, all officers shall assume their official duties on April 15. They shall
serve for one (1) year or until their successors are duly elected and installed. The
outgoing president and secretary (or secretary/treasurer) of this club shall promptly
certify to the secretary (or secretary/treasurer) of the Pennsylvania Circle K District and
to the International Director the names, addresses, and telephone numbers of the newly
elected officers.
Section 3. The duties of the officers shall be as follows:
a. The president shall be the executive officer of this club and shall preside over all
meetings of the club and the Board of Officers. The president shall appoint committee
members with the Board of Officers’ approval, and be an ex-officio member of all
standing and special committees. The president shall present the views of the club to the
district in relation to the club. As the official representative of the club, the president shall
promote the growth of Circle K on campus and within the community. The president
shall cooperate fully with his/her sponsoring Kiwanis club and promote Kiwanis-family
relations. The president shall attend at least one Kiwanis meeting per month if able.
He/she shall act as one of the delegates of the club to the district convention, and it shall
be this person’s responsibility to have this club represented at both the district and
International convention if able. The outgoing president, in conjunction with the Kiwanis
and faculty advisors, shall make provisions for the training of the new Board of Officers
prior to their installation. The president shall perform such other duties as usually pertain
to the office of president.
b. The vice-president of administration, in the absence of the president, shall preside at all
meetings of this club and of the Board of Officers, shall be directly responsible to the
president for all committee activities, and shall chair the Steering Committee, which shall
be composed of all committee chairpersons and shall meet monthly. The vice-president
shall also perform such other duties as usually pertain to the office, or as may be assigned
by the president or the Board of Officers.
c. The secretary shall record accurate minutes of the meetings and send them out weekly
within 3 days of the general meeting; shall maintain the club’s permanent records; shall
update all addresses; shall be the official club correspondent; shall communicate with
International, both representatives and the office; shall order club supplies; shall maintain
the records on the My Activities page; and shall perform such other duties as pertain to
this office or as may be assigned by the club president.
d. The treasurer shall collect and disburse member dues; shall prepare and adhere to an
approved budget; shall maintain accurate records; shall transact business through a bank
or school account; shall keep the Board of Officers informed of financial strengths and
weaknesses of the club; shall have the books audited; shall communicate with district
officers, shall file appropriate forms with the IRS if necessary; shall inform the
sponsoring Kiwanis club of this club’s financial status; and shall perform such other
duties as pertain to this office or as may be assigned by the club president. This
committee shall be responsible for planning activities and events to raise revenue for the
general mission of Circle K.
e. The secretary/treasurer shall keep the records of the club and its Board of Officers;
shall collect al dues or fees of this club and shall disburse all monies as directed by the
Board of Officers; shall publish a club bulletin; shall submit such reports as may be
required by the district or Circle K International; shall perform such other duties as
usually pertain to the office, or as may be assigned by the president or the Board of
Officers.
f. The editor shall publish monthly club newsletters by the 5th of each month that an MRF
is due; shall maintain the club webpage; shall create articles for District and International
publications; shall photograph club activities; shall perform such other duties as usually
pertain to the office, or as may be assigned by the president or the Board of Officers.
Section 4. An officer may be removed for just cause from office by a vote of two-thirds
(2/3) of the entire active membership of this club upon the recommendation of a majority
of the Board of Officers. The club shall consider the dismissal of an officer only after the
Board of Officers has held a hearing to determine whether or not just cause for dismissal
exists and have afforded the officer in question the opportunity to be heard. In the event
any officer should be removed from office, the officer shall be so notified in writing by
the secretary (or secretary/treasurer). Officers may be dismissed for not completing their
duties outlined above. An officer will be removed from the board if absent from more
than 3 weekly board meetings.
Section 5. In the event of a vacancy in the office of president, the vice-president shall
succeed to the office. If two or more vice-presidents hold office in this club, one of them
shall be elected to fill the vacancy by a majority vote of the entire active membership of
this club at the next regularly scheduled meeting. In the event of a club vacancy in any
other office, a majority vote of the active membership of this club present and voting at
the next regularly scheduled meeting shall elect a member in good standing to serve for
the remainder of the unexpired term.
Section 6. No elected club officer may hold a district office or an International office in
addition to their club office.
Article IX: BOARD OF OFFICERS
Section 1. The Board of Officers of this club shall consist of the elected officers, the
faculty advisor, and the Kiwanis advisor. The faculty advisor and the Kiwanis advisor
shall be non-voting, ex-officio members of the Board of Officers.
Section 2. The faculty advisor shall be a member of the administrative or academic staff
of Clarion University of Pennsylvania. The faculty advisor shall be selected in
consultation with the appropriate school officials and approved by a majority vote of the
entire active membership of this club present and voting at a meeting designated by the
Board of Officers for this purpose. The faculty advisor shall serve as liaison between the
club and the school administration and help to gain approval for club activities with the
proper authorities when necessary. The faculty advisor shall participate as much as
possible in club activities.
Section 3. The well-being and strength of the Circle K club shall be the responsibility of
the sponsoring Kiwanis club. The Kiwanis club shall provide a Kiwanis Circle K
Committee to advise and counsel the Circle K club while it is being formed and
throughout its existence. The chairperson of the Kiwanis Circle K Committee shall serve
as Circle K advisor and shall be responsible to the Kiwanis club for all Circle K
activities. The Kiwanis advisor shall participate as much as possible in club activities and
encourage other Kiwanians to do the same.
Section 4. The duties of the Board of Officers shall be to manage the business and to
determine the policies of this club; to determine the nature and content of service
activities in conjunction with input received from the active club membership; to plan
and pursue membership recruitment and development; to maintain an operating budget
and oversee disbursements of funds; to counsel all committees; to discipline members;
and to perform such other duties as deemed necessary by the club, not inconsistent with
the Constitution and Bylaws of Circle K International.
Section 5. The Board of Officers of this club shall meet at least twice per month during
the school year at a time and place that it shall determine, and at such other times as the
president or a majority of its voting members deem necessary. If an officer is unable to
attend a weekly board meeting, they must meet with the President or Vice President prior
to the meeting.
Article X: COMMITTEES
Section 1. The membership shall elect standing committees for the purpose of assisting in
the development of club programs. Such committees may include the following:
a. Kiwanis-Family Relations: This committee shall work with other committees in
preparing inter-club activities with Kiwanis, Key Club, Builders Club, and K-Kids and
shall see that the membership of this Circle K club and its sponsoring Kiwanis club are
cognizant of all areas of each organization thereof.
b. Community Service: This committee shall plan projects and activities promoting
supporting the International Service Initiative Program as well as the major emphasis
programs of the Pennsylvania Circle K District during their administrative year. This
committee shall plan projects and activities promoting campus, local, and international
community service.
c. Public Relations: This committee shall be responsible for informing the campus and
local community of the club’s activities and goals though the use of articles, photographs,
local and campus newspapers, radio, television, and though meetings with the
administration for this college/university.
d. Historian: This committee shall be responsible for documenting community and
campus events through photographs and incorporating these photographs into a
scrapbook.
Section 2. The president shall be empowered to appoint assistants, individuals, or special
committees to help with the administrative operation for this club. All appointments shall
be approved by the Board of Officers in consultation with the faculty advisor and/or the
Kiwanis advisor. The president shall clearly define the responsibilities of these
appointments, and their terms shall expire at the end of the administrative year, or at such
time during the year when the president determines that their responsibilities have been
fulfilled.
Article XI: REVENUE
Section 1. Each active member shall pay to this club an annual dues as determined by
International and District and agreed upon by the executive board. The amount of these
dues shall be agreed upon by a two-thirds (2/3) vote of the active members of this club
present and voting at any regularly scheduled meeting.
Section 2. This club shall pay to the Pennsylvania Circle K District for every active
member and annual dues determined by the District due on October 1 of each year and
considered past due on the same day International dues are past due or on the days
specified in the District Bylaws. In no case shall the district dues exceed the current
Circle K International dues rate per annum per active member.
Section 3. Revenue maybe derived from other sources in such a manner as may be
determined by the Board of Officers. The Clarion University of Pennsylvania Circle k
Club shall never sponsor or participate in any manner in a lottery, raffle, drawing, or
game of chance for the purpose of raising funds, or shall employ a lottery, raffle,
drawing, or game of chance in connection with any fund-raising activity, unless this club
has received the prior approval of the Circle K District Board of Officer and the
sponsoring Kiwanis District Board of Trustees. Such approval so granted does not
constitute official endorsement of such activities by Circle K International or Kiwanis
International. Any lottery, raffle, drawing, or game of chance so approved must not
contravene any laws, mores, customs, or traditions of the country, state, or province in
which the Circle K club exists. The club shall not directly or indirectly engage in any
activity which may impugn or reflect unfavorably on the good name of Circle K or of
Kiwanis.
Article XII: PARLIAMENTARY AUTHORITY
Section 1. The current edition of “Robert’s Rules of Order Newly Revised” shall be the
parliamentary authority for all matters of procedure not specifically outlined in these
Bylaws, or in the Bylaws of the Pennsylvania Circle K District, or in the Constitution and
Bylaws of Circle K International.
Article XIII: AMENDMENTS
Section 1. These Bylaws should be reviewed annually to maintain consistency with the
Standard Form for Club Bylaws, Pennsylvania Circle K District Bylaws and the
Constitution and Bylays of Circle K International. Amendment procedure requires a twothird (2/3) vote at any regular meeting of this club, providing that written notice of any
proposed amendments shall have been distributed to the active membership at least two
(2) weeks prior to the meeting at which the proposals are to be considered. All such
amendments must be consistent with the Bylaws of the Pennsylvania Circle K District
and the Constitution and Bylaws of Circle K International, and shall become effective
only upon their approval by the Pennsylvania Circle K District Board of Officers and the
Circle K International Board of Trustees.
__X__Sarah Watters_____________________________________4/18/15____
(President’s Signature)
(Date)
Reviewed 04/15
CIRCLE K INTERNATIONAL
Article I: NAME
Section 1. The name of this organization shall be the Circle K Club of Clarion University
of Pennsylvania. It shall be sponsored by the Kiwanis Club of Clarion and shall be a
member club of Circle K International and the Pennsylvania Circle K District therein, and
shall also be known by its initials, “CKI”.
Article II: OBJECTS
Section 1. The objects of this club shall be:
To emphasize the advantages of the democratic way of life;
To provide the opportunity for leadership training in service;
To serve on the campus and in the community;
To cooperate with the administrative officers of Clarion University;
To encourage participation in group activities
To promote good fellowship and high scholarship;
To develop citizenship and the spirit of service for improvement of all relationships;
To afford useful training in the social graces and personality development; and encourage
and promote the following ideas;
To give primacy to the human and spiritual rather than to the material values of life;
To encourage the daily living of the Golden Rule in all human relationships;
To promote the adoption and the application of high social, business, and professional
standards;
To develop, by precept and example, a more intelligent, and serviceable citizenship;
To provide through Circle K clubs a practical means to form enduring friendships, to
render altruistic service, and to build better communities; and
To cooperate in creating and maintaining that sound public opinion and high idealism
which makes possible the increase in righteousness, justice, patriotism, and goodwill.
Section 2. The vision of this club shall be:
Circle K is an organization that holds the promise of today’s college student becoming
tomorrow’s leader. It exists to meet the personal needs of the individual collegian through
the qualities of leadership, the rewards of service, and the unique spirit of friendship.
Circle K’s potential lies in its ability to positively influence those in our society who are
facing ultimate personal decisions and those who will one day create the vision of
mankind for generations to come. Circle K is the embodiment of those qualities necessary
to shape the future, realized in the colleges and universities of today.
The vision of Circle K International is dedicated to the realization of mankind’s potential.
Article III: NAME AND EMBLEM
Section 1. Each member is in good standing with this club shall be entitled to wear the
official emblem and insignia of Circle K International.
Section 2. The name, emblem, and insignia of Circle K International shall be used for
only such purposes as shall be authorized by the Circle K International Board of Trustees,
subject to the approval of the International Director. In no case shall they be used as a
trade name or trademark, nor in a way or for a purpose that demeans or impugns the
name of Circle K or Kiwanis.
Article IV: MOTTO
Section 1. The motto of this club shall be “Live to serve, love to serve”, as is the motto of
Circle K International.
Article V: CLUB MEMBERSHIP IN CIRCLE K INTERNATIONAL
Section 1. A Circle K club may be established in an institution of higher education as
described by the Constitution, Article VI, Section 1, upon the request of Kiwanis club(s)
which agrees to sponsor the proposed club. A petition for a charter will be made on a
standard form provided by the Director of Circle K International and shall be signed by
the minimum membership requirements and endorsed by an administrative officer of the
institution in which the prospective club would exist. Each petition shall certify that the
prospective club has adopted and complied with the provisions of the Standard Form for
Club Bylaws, modified only as approved by the Board of Trustees of Circle K
International and has agreed to be bound by the Constitution and Bylaws of this
organization as adopted and amended. Upon completion of these requirements, the
prospective club shall be issued a Charter of Membership in this organization. The
postmarked date of the Petition of Charter shall serve as the official date of the Charter
Membership.
Section 2. During the school year each club shall hold one weekly meeting on such day
and at such place as shall be determined by the club officers. It may hold such other
meetings as the officers or the membership may desire. In the event that unusual
conditions prevent a weekly meeting, a club may hold a minimum of two meetings per
month, with the officers and chairs meeting on all other weeks.
Section 3. Each club shall adopt the Standard Form for Club Bylaws, modified only as
approved by their District Board of Officers and the Board of Trustees of Circle K
International. The bylaws of a club may be amended by a vote at any regular meeting of
the club, provided that written notice of such proposed amendments shall have been
given to the membership at least two (2) weeks prior to the meeting at which they are
considered. All such amendments must be consistent with the Constitution and Bylaws of
this organization and shall become effective only after submission to and approval by
their District Board of Officers and by the Board of Trustees of Circle K International.
Section 4. Each Circle K club shall pay to Circle K International for every club member
the amount specified by International per annum, due on October 1 of each year. A club
in good standing will be placed on past due status if no dues are received by November
30 (US clubs) of that same administrative year.
Section 5. The annual dues and “Dues Invoice and Membership Forms” must be
submitted to Circle K International by November 30 to maintain the status “in good
standing”. This club shall also submit updated forms and the appropriate dues for each
additional member that joins during the fiscal year.
Section 6. Any club more than thirty (30) days in arrears for any indebtedness to its
sponsoring Kiwanis club(s), its district, or to Circle K International shall be considered
not in good standing, and may have its charter and membership suspended or revoked by
action of the Circle K International Board of Trustees, providing that notice of said
indebtedness shall have been duly sent by the International Director to the president of
the club in question. The Board of Trustees may restore such club to membership upon
payment of its indebtedness.
Section 7. Any member club that fails to conform to the Constitution and Bylaws of
Circle K International or that fails to conform to the policies for clubs established by the
International Board of Trustees, may have its charter and membership suspended or
revoked, or may otherwise be disciplined by action of the Board of Trustees, providing
that a copy of the charges with a notice of the hearing thereof before the Board of
Trustees of Circle K International shall have been sent by mail by the Director of Circle
K International to the last reported president and secretary of said club at lease thirty (30)
days before said hearing shall be held. The hearing shall be held at the time of a regularly
scheduled Board of Trustees meeting and the subject club shall be entitled to appear
before the Board to present its case.
Section 8. Any member club may resign from this organization provided that all financial
and other obligations of such club to this organization and its sponsoring Kiwanis club
shall have fulfilled. If the club is incorporated, the corporation shall have been duly
dissolved, and upon resolution of resignation, adopted and approved by a three -fourths
(¾) vote of the active membership of such club, the resolution shall be certified by the
clubs’ secretary and sent to the Director of Circle K International. Such resignation shall
become effective when accepted by the Board of Trustees, and by such action of the club
surrenders all rights to use the name, emblem, and other insignia of this organization. The
Board of Trustees may, upon written application of such club, reinstate the club
membership in Circle K International.
Section 9. Any Circle K club whose membership in Circle K International has been
terminated in any manner shall forfeit all interest in any funds or other property and all
right to use the name, emblem, or insignia of this organization.
Article VI: MEMBERSHIP AND CLASSIFICATION
Section 1. Any student of good character who is officially enrolled for at least part-time
status, as defined by the institution in which a club exists, may be elected to active
membership in said club. Membership shall become inactive when the above academic
requirements are not met during the academic year. An academic year shall be defined by
the institution.
Any other honorary in any other Circle K Club, or other Kiwanis-family organizations,
shall not be eligible for active membership in this club.
Section 2. An active member of this club shall meet all minimum membership
requirements as outlined in these bylaws and shall be entitled to all privileges of this club.
The Board of Directors of this club shall review periodically the compliance of each
member to the club’s minimum membership requirements.
Section 3. Each Circle K club shall adopt criteria which will serve as minimum
membership requirements for all members and prospective members of CKI. Criteria
shall be adopted by majority vote of the club board of directors.
The criteria for students seeking membership shall include:
a. Payment of all club, district, and International dues;
b. Club meeting attendance requirements (active members must attend at least
half of general meetings);
c. Attendance requirements for Circle K-sponsored service, personal leadership
development, and fellowship activities (a total 10 hours per semester per member)
d. Fulfillment of any other requirements as set forth by the club, provided that
these requirements do not violate the provisions of the Constitution and Bylaws of
CKI.
The criteria for a student to retain active membership shall include:
a. Payment of all club, district, and International dues by November 30 (members
in US clubs);
b. Club meeting attendance requirements (active members must attend at least
half of general meetings);
c. Attendance requirements for Circle K sponsored service, personal leadership
development, and fellowship activities (a total 15 hours per semester per
member);
d. Maintain the minimum grade-point average as set forth by the institution for
graduation (a minimum of 2.0 QPA);
e. Fulfillment of any other requirements as set for the by the club, provided that
these requirements do not violate the provisions of the Constitution and Bylaws of
CKI.
The above stated criteria shall be met within a specific time period as set forth by the
club, not to exceed one administrative year. The district and Circle K International shall
have the right to request changes in club criteria in the event it does not comply with this
section.
Section 4. In no instance shall this club place a “maximum” limit on its membership or
have any special requirements of membership which may lead to discrimination based on
race, color, religion, national origin, age, sex, familial status, sexual orientation, gender
identity, or disability.
Section 5. The selection (election) and discipline of active members in this club shall be
by majority vote of the Executive Board of this club, functioning under the rules of the
institution and counsel of the sponsoring Kiwanis club.
Article VII: SUSPENSION AND TERMINATION OF MEMBERSHIP
Section 1. Any active member who is thirty (30) days or more in arrears in the payment
of dues and/or financial obligations shall , at the direction of a majority vote of the Board
of Officers, be suspended and so notified in writing by the secretary (or
secretary/treasurer). Any suspended member, upon payment of arrears and upon making
application to the Board of Officers, may be reinstated by majority vote of the Board of
Officers within thirty (30) days of aforesaid written notice. In the event the member is not
reinstated within thirty (30) days of aforesaid written notice, the member may be
removed from active membership as prescribed in Article VII.
Section 2. Any suspended member may be removed from active membership of the club
by a two-thirds (2/3) vote of the entire active membership of the club upon the
recommendation of a majority of the Board of Officers. The Board of Officers shall make
such recommendation only after they have held a hearing to determine whether just cause
for dismissal exists, and have afforded the suspended member in question the opportunity
to be heard. In the event any suspended member should be removed from active
membership, he/she shall be so notified in writing by the secretary (or
secretary/treasurer). Thereafter, the member may become an active member of the club
only as provided for in Article VI, Section 1 of these Bylaws.
Section 3. The Board of Officers shall periodically assess the personal involvement and
meeting attendance of each active member. Any active member who, without excuse,
fails to meet the standards of attendance and participation set forth by the Board of
Officers shall, using procedures as prescribed in Article VII, Section 2, of these Bylaws,
be removed from the active membership of this club.
Section 4. Any active member who falls below the minimum scholastic standards set
forth by this club may be placed on probation by the Board of Officers for a term not to
exceed one full college term, and/or be removed from active membership using
procedures as prescribed in Article VII, Section 2, of these Bylaws.
Section 5. Any member charged with conduct unbecoming of a Circle K member which
may impugn or reflect unfavorably on the good name of Circle K International or
Kiwanis International can be removed from active membership using procedures as
prescribed in Article VII, Section 2, of these Bylaws.
Section 6.
a. Any member of this club may resign his/her membership provided that all indebtedness
to this club, to the Pennsylvania district, and to Circle K International has been paid in
full. Such resignations shall be accepted in writing by the secretary (or
secretary/treasurer) and shall become effective when accepted by the Board of Officers.
b. Membership in this club shall automatically cease thirty (30) days after a member fails
to meet enrollment, academic, or minimum membership requirements. In the event of a
member’s graduation, membership will cease on September 30 of the same Circle K
administrative year.
Section 7. Any person whose membership in this club has been terminated in any manner
shall forfeit all interest in any funds for other property belonging to the club and the right
to use the Circle K name, emblem, or other insignia.
Article VIII: OFFICERS
Section 1. The officers of this club shall be a president, one or more vice presidents, and
either a secretary/treasurer or a secretary and a treasurer and an editor. Additional officers
may be elected to the board when requested by the club and approved by the
Pennsylvania Circle K District Board of Officers. These officers shall constitute the
Board of Officers for this club. All officers shall be active members in good standing
with this club.
Section 2. Elections of new officers shall be held at a regularly scheduled meeting at least
two (2) weeks prior to the district convention. All officers shall assume their duties on
April 1 following their election. If the annual district convention is held later than March
31 in any given year, all officers shall assume their official duties on April 15. They shall
serve for one (1) year or until their successors are duly elected and installed. The
outgoing president and secretary (or secretary/treasurer) of this club shall promptly
certify to the secretary (or secretary/treasurer) of the Pennsylvania Circle K District and
to the International Director the names, addresses, and telephone numbers of the newly
elected officers.
Section 3. The duties of the officers shall be as follows:
a. The president shall be the executive officer of this club and shall preside over all
meetings of the club and the Board of Officers. The president shall appoint committee
members with the Board of Officers’ approval, and be an ex-officio member of all
standing and special committees. The president shall present the views of the club to the
district in relation to the club. As the official representative of the club, the president shall
promote the growth of Circle K on campus and within the community. The president
shall cooperate fully with his/her sponsoring Kiwanis club and promote Kiwanis-family
relations. The president shall attend at least one Kiwanis meeting per month if able.
He/she shall act as one of the delegates of the club to the district convention, and it shall
be this person’s responsibility to have this club represented at both the district and
International convention if able. The outgoing president, in conjunction with the Kiwanis
and faculty advisors, shall make provisions for the training of the new Board of Officers
prior to their installation. The president shall perform such other duties as usually pertain
to the office of president.
b. The vice-president of administration, in the absence of the president, shall preside at all
meetings of this club and of the Board of Officers, shall be directly responsible to the
president for all committee activities, and shall chair the Steering Committee, which shall
be composed of all committee chairpersons and shall meet monthly. The vice-president
shall also perform such other duties as usually pertain to the office, or as may be assigned
by the president or the Board of Officers.
c. The secretary shall record accurate minutes of the meetings and send them out weekly
within 3 days of the general meeting; shall maintain the club’s permanent records; shall
update all addresses; shall be the official club correspondent; shall communicate with
International, both representatives and the office; shall order club supplies; shall maintain
the records on the My Activities page; and shall perform such other duties as pertain to
this office or as may be assigned by the club president.
d. The treasurer shall collect and disburse member dues; shall prepare and adhere to an
approved budget; shall maintain accurate records; shall transact business through a bank
or school account; shall keep the Board of Officers informed of financial strengths and
weaknesses of the club; shall have the books audited; shall communicate with district
officers, shall file appropriate forms with the IRS if necessary; shall inform the
sponsoring Kiwanis club of this club’s financial status; and shall perform such other
duties as pertain to this office or as may be assigned by the club president. This
committee shall be responsible for planning activities and events to raise revenue for the
general mission of Circle K.
e. The secretary/treasurer shall keep the records of the club and its Board of Officers;
shall collect al dues or fees of this club and shall disburse all monies as directed by the
Board of Officers; shall publish a club bulletin; shall submit such reports as may be
required by the district or Circle K International; shall perform such other duties as
usually pertain to the office, or as may be assigned by the president or the Board of
Officers.
f. The editor shall publish monthly club newsletters by the 5th of each month that an MRF
is due; shall maintain the club webpage; shall create articles for District and International
publications; shall photograph club activities; shall perform such other duties as usually
pertain to the office, or as may be assigned by the president or the Board of Officers.
Section 4. An officer may be removed for just cause from office by a vote of two-thirds
(2/3) of the entire active membership of this club upon the recommendation of a majority
of the Board of Officers. The club shall consider the dismissal of an officer only after the
Board of Officers has held a hearing to determine whether or not just cause for dismissal
exists and have afforded the officer in question the opportunity to be heard. In the event
any officer should be removed from office, the officer shall be so notified in writing by
the secretary (or secretary/treasurer). Officers may be dismissed for not completing their
duties outlined above. An officer will be removed from the board if absent from more
than 3 weekly board meetings.
Section 5. In the event of a vacancy in the office of president, the vice-president shall
succeed to the office. If two or more vice-presidents hold office in this club, one of them
shall be elected to fill the vacancy by a majority vote of the entire active membership of
this club at the next regularly scheduled meeting. In the event of a club vacancy in any
other office, a majority vote of the active membership of this club present and voting at
the next regularly scheduled meeting shall elect a member in good standing to serve for
the remainder of the unexpired term.
Section 6. No elected club officer may hold a district office or an International office in
addition to their club office.
Article IX: BOARD OF OFFICERS
Section 1. The Board of Officers of this club shall consist of the elected officers, the
faculty advisor, and the Kiwanis advisor. The faculty advisor and the Kiwanis advisor
shall be non-voting, ex-officio members of the Board of Officers.
Section 2. The faculty advisor shall be a member of the administrative or academic staff
of Clarion University of Pennsylvania. The faculty advisor shall be selected in
consultation with the appropriate school officials and approved by a majority vote of the
entire active membership of this club present and voting at a meeting designated by the
Board of Officers for this purpose. The faculty advisor shall serve as liaison between the
club and the school administration and help to gain approval for club activities with the
proper authorities when necessary. The faculty advisor shall participate as much as
possible in club activities.
Section 3. The well-being and strength of the Circle K club shall be the responsibility of
the sponsoring Kiwanis club. The Kiwanis club shall provide a Kiwanis Circle K
Committee to advise and counsel the Circle K club while it is being formed and
throughout its existence. The chairperson of the Kiwanis Circle K Committee shall serve
as Circle K advisor and shall be responsible to the Kiwanis club for all Circle K
activities. The Kiwanis advisor shall participate as much as possible in club activities and
encourage other Kiwanians to do the same.
Section 4. The duties of the Board of Officers shall be to manage the business and to
determine the policies of this club; to determine the nature and content of service
activities in conjunction with input received from the active club membership; to plan
and pursue membership recruitment and development; to maintain an operating budget
and oversee disbursements of funds; to counsel all committees; to discipline members;
and to perform such other duties as deemed necessary by the club, not inconsistent with
the Constitution and Bylaws of Circle K International.
Section 5. The Board of Officers of this club shall meet at least twice per month during
the school year at a time and place that it shall determine, and at such other times as the
president or a majority of its voting members deem necessary. If an officer is unable to
attend a weekly board meeting, they must meet with the President or Vice President prior
to the meeting.
Article X: COMMITTEES
Section 1. The membership shall elect standing committees for the purpose of assisting in
the development of club programs. Such committees may include the following:
a. Kiwanis-Family Relations: This committee shall work with other committees in
preparing inter-club activities with Kiwanis, Key Club, Builders Club, and K-Kids and
shall see that the membership of this Circle K club and its sponsoring Kiwanis club are
cognizant of all areas of each organization thereof.
b. Community Service: This committee shall plan projects and activities promoting
supporting the International Service Initiative Program as well as the major emphasis
programs of the Pennsylvania Circle K District during their administrative year. This
committee shall plan projects and activities promoting campus, local, and international
community service.
c. Public Relations: This committee shall be responsible for informing the campus and
local community of the club’s activities and goals though the use of articles, photographs,
local and campus newspapers, radio, television, and though meetings with the
administration for this college/university.
d. Historian: This committee shall be responsible for documenting community and
campus events through photographs and incorporating these photographs into a
scrapbook.
Section 2. The president shall be empowered to appoint assistants, individuals, or special
committees to help with the administrative operation for this club. All appointments shall
be approved by the Board of Officers in consultation with the faculty advisor and/or the
Kiwanis advisor. The president shall clearly define the responsibilities of these
appointments, and their terms shall expire at the end of the administrative year, or at such
time during the year when the president determines that their responsibilities have been
fulfilled.
Article XI: REVENUE
Section 1. Each active member shall pay to this club an annual dues as determined by
International and District and agreed upon by the executive board. The amount of these
dues shall be agreed upon by a two-thirds (2/3) vote of the active members of this club
present and voting at any regularly scheduled meeting.
Section 2. This club shall pay to the Pennsylvania Circle K District for every active
member and annual dues determined by the District due on October 1 of each year and
considered past due on the same day International dues are past due or on the days
specified in the District Bylaws. In no case shall the district dues exceed the current
Circle K International dues rate per annum per active member.
Section 3. Revenue maybe derived from other sources in such a manner as may be
determined by the Board of Officers. The Clarion University of Pennsylvania Circle k
Club shall never sponsor or participate in any manner in a lottery, raffle, drawing, or
game of chance for the purpose of raising funds, or shall employ a lottery, raffle,
drawing, or game of chance in connection with any fund-raising activity, unless this club
has received the prior approval of the Circle K District Board of Officer and the
sponsoring Kiwanis District Board of Trustees. Such approval so granted does not
constitute official endorsement of such activities by Circle K International or Kiwanis
International. Any lottery, raffle, drawing, or game of chance so approved must not
contravene any laws, mores, customs, or traditions of the country, state, or province in
which the Circle K club exists. The club shall not directly or indirectly engage in any
activity which may impugn or reflect unfavorably on the good name of Circle K or of
Kiwanis.
Article XII: PARLIAMENTARY AUTHORITY
Section 1. The current edition of “Robert’s Rules of Order Newly Revised” shall be the
parliamentary authority for all matters of procedure not specifically outlined in these
Bylaws, or in the Bylaws of the Pennsylvania Circle K District, or in the Constitution and
Bylaws of Circle K International.
Article XIII: AMENDMENTS
Section 1. These Bylaws should be reviewed annually to maintain consistency with the
Standard Form for Club Bylaws, Pennsylvania Circle K District Bylaws and the
Constitution and Bylays of Circle K International. Amendment procedure requires a twothird (2/3) vote at any regular meeting of this club, providing that written notice of any
proposed amendments shall have been distributed to the active membership at least two
(2) weeks prior to the meeting at which the proposals are to be considered. All such
amendments must be consistent with the Bylaws of the Pennsylvania Circle K District
and the Constitution and Bylaws of Circle K International, and shall become effective
only upon their approval by the Pennsylvania Circle K District Board of Officers and the
Circle K International Board of Trustees.
__X__Sarah Watters_____________________________________4/18/15____
(President’s Signature)
(Date)
Reviewed 04/15