CONSTITUTION
OF THE ENGLISH CLUB OF CLARION UNIVERSITY OF PENNSYLVANIA

ARTICLE I
Name
The name of this organization shall be the English Club of Clarion University of Pennsylvania.
ARTICLE II
Object
The purpose of this organization shall be to establish and maintain a sense of community
between English majors, minors, graduate students, and any other individuals who have an
admiration for English language and literature. This organization shall promote interaction
between students, faculty, administration, and the university community through English
language and literature related events.
ARTICLE III
Members
Section 1.

Qualifications for Membership

Membership in this organization shall be open to all registered students and
faculty members affiliated with English through interest and/or studies.
Section 2.

Voting Status for Membership

All members of the English Club shall have the right to vote. A voting member
must express a desire to function in organization meetings and activities and must demonstrate a
willingness to perform duties and to assume responsibilities.
Section 3.

Acceptance of Members

New members shall be accepted at any regular business meeting of the
organization
.
ARTICLE IV
Officers
Section 1.

Number and Titles

The officers shall be five in number. The officers of the organization shall be
President, Vice-President, Secretary, Treasurer, and Historian. These officers shall perform the
duties prescribed by these bylaws.

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Constitution of the English Club of Clarion University of Pennsylvania

Section 2.

Powers and Duties

A.

President
The President shall serve as chairman of the Executive Board. The President shall
also preside at all business meetings of the English Club to appoint and coordinate committee
activities and to serve as primary mediator in all committee and organization disputes.
B.

Vice-President
The Vice-President shall be responsible for all public relation duties of the club,
including announcements of meetings, publicizing events, and any other related duties that shall
arise. The Vice-President shall also, in the event of the President’s absence or inability to
perform stated duties, assume the duties of the president.
C.

Secretary
The Secretary shall keep a roster of all members present at group functions,
record the minutes of each meeting, and execute all organization correspondences.
D.

Treasurer
The Treasurer shall keep records of all financial matters concerning the English
Club and shall report on the status of the organization’s treasury at each business meeting.
E.

Historian
The Historian shall maintain the scrapbook and the written continuing history of
the organization.
Section 3.

Election of Officers

Nominated candidates shall be recognized and approved by the assembly prior to
a secret ballot election to be held on the first business meeting in April. A majority vote of all
members shall then determine the officers who will assume their duties immediately after the
election, and who shall serve for a term of one year.
Section 4.

Executive Board

The Executive Board shall be composed of the officers and the advisor of the
organization. The Board shall meet periodically throughout the year to consider programming,
budget requirements, and committees concerning the English Club. The Executive Board shall
be responsible to represent the best wishes of the members of the English Club at all times and in
all associations with Clarion University, its students, faculty, staff, and administration.
ARTICLE V
Faculty Advisor
Section 1.

Selection

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Constitution of the English Club of Clarion University of Pennsylvania

The Faculty Advisor to the English Club must be a member of the English
Department of Clarion University of Pennsylvania. The Advisor shall be nominated by a
majority vote of the Executive Board and shall be appointed by a majority vote of the voting
members of the English Club. The Executive Board shall maintain the power to change
advisors, provided that the decision is upheld by a majority vote of the English Club’s voting
members.
Section 2.

Role

The Faculty Advisor shall be required to be familiar with the English Club’s
Constitution, with Clarion University policy regarding recognized student organizations, and
with Clarion University’s funding processes. The Faculty Advisor shall take an active role in
establishing meaningful programming, business meetings, and other activities of the English
Club, while also promoting continuity, participation, organization, and adherence to all
regulations. The Faculty Advisor shall attend all English Club meetings and activities whenever
possible.
Section 3.

Powers

The Faculty Advisor shall be a member of the Executive Board, but shall have no
other powers greater than any other member of the English Club.
ARTICLE VI
Meetings
Section 1.

Frequency

The first meeting of the year shall be called by the Executive Board and shall fall
within the first twenty-five days of the regular academic year. The organization will ideally hold
meetings every two weeks, but most hold at least one meeting per month, totaling a minimum of
five per semester, excluding summer sessions. All meetings shall be announced at least two days
prior to the meeting, which shall be the responsibility of the Vice-President, as outlined in
Article IV, Section 2.B.
Section 2.

Quorum

2/3 of the entire membership must be present to conduct business requiring a vote.
Section 3.

Majority

For a vote to take place, the number of members present must meet or exceed the
quorum. Votes will then be decided by a majority of members present. Majority shall be
defined as a number greater than half the number of present members.
Section 4.

Conduction

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Constitution of the English Club of Clarion University of Pennsylvania

Meetings shall be conducted informally, with the Executive Board, primarily the
President and the Faculty Advisor, establishing and maintaining order and direction during
meetings.
Section 5.

Special Meetings

Any member of the Executive Board may call a Special Meeting. Any other
member wishing to call a Special Meeting must contact a member of the Executive Board.
Special Meetings shall be announced two days prior to the meeting, excepting if short notice is
necessary due to particular urgency and/or importance. In the latter case, it shall be the
responsibility of the Executive Board to take every possible measure to contact as many
members as possible through various modes of communication, including but not limited to
email, the posting of written notices, and telephone
ARTICLE VII
Finances and Funding
Funds for the English Club shall be requested from the Student Senate of Clarion University of
Pennsylvania, and may also be secured through fundraising activities. There shall be no dues or
fees required of members, unless approved by a majority vote of members.
ARTICLE VIII
Changes to the Constitution
Section 1.

Amendments

Any Member of the English Club may submit amendments to the Constitution in
writing at any regular meeting. A majority vote is necessary for the English Club’s approval. In
addition, Student Senate and the President of Clarion University must approve any modifications
to the Constitution before the modifications may be adopted.
Section 2.

Suspensions

Suspension, concerning the removal of a section in the Constitution, shall be
submitted by a motion being made to suspend the Rules of Ratification, and shall be approved by
a majority vote.
Section 3.

Acceptance

This Constitution shall be accepted through a majority vote of acceptance.
ARTICLE IX
Ratification
The Constitution must be ratified by a majority vote of the English Club and must also be
recommended by Student Senate and approved by the President of Clarion University.

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