FRATERNITY BYLAWS OF THE PENNSYLVANIA XI CHAPTER
OF PHI DELTA THETA AT CLARION UNIVERSITY
(LAST REVISED April 4 , 2019)
PREAMBLE
In accordance with Title IX, Section 8, of the Constitution and General Statutes of Phi Delta Theta
International Fraternity (1970), these rules are instituted for the self-government of the Clarion
University Chapter of the Phi Delta Theta International Fraternity Chapter. They are subject to the
interpretation of the President, the Judicial Board, and the Bylaws Committee of the Chapter, and
such interpretation shall be final. The Clarion University Chapter believes that certain policies and
regulations are fundamental to the successful operation and conduct of this Chapter in keeping with
the teachings of Phi Delta Theta and for the strengthening of the Greek system as a whole. No
portion of these Bylaws shall be constructed as to conflict with the Constitution and General
Statutes of the Phi Delta Theta International Fraternity.

Article 1: Statement of Policies
Section 1.1: Hazing and Illegal Substances
We the Brothers and Phikeia of the Clarion University Chapter of Phi Delta Theta do adhere to and
are in support of the Fraternity’s further plan of action regarding hazing and pre-initiation activities
and support the Risk Management policies of Phi Delta Theta. Any brother who doesn’t adhere to
this policy will be subjected to a Judicial Board hearing.
Section 1.2: Changes to the Bylaws
Any or all of these policies and Chapter Bylaws may be stricken or altered by a unanimous vote by
the Bylaws Committee, at their monthly meeting so long as Section 5.3 Quorum applies. A new
policy/alteration will be proposed during a Chapter meeting and discussed during a Bylaws
Committee Meeting. Should there be any conflicts of opinion, the proposition may be carried over
to the next Bylaws Committee meeting, or until there can be a compromise. It will then be the duty
of the Bylaws Committee to amend the Chapter Bylaws in a timely manner and to notify all
Brothers and Phikeia of said alterations at the next convenient chapter meeting where the alterations
will be voted on.
Section 1.3: Distribution of Bylaws
Each Brother and Phikeia shall access a copy of these Chapter Bylaws by means of verbal or written
communication. Others are to be kept on file by the Bylaws Chairman.
Section 1.4: Acts Unbecoming
All Phikeia, Initiates, and Brothers shall not disgrace or in any manner harm the reputation of
another Fraternity or Sorority, nor shall he act in a way, unbecoming of Phi Delta Theta. If so, he
will be subjected to a Judicial Board hearing.
Section 1.5: Fighting
Any violent physical altercations involving Brothers and/or Phikeia shall result in an automatic
appearance in front of the Judicial Board.
Section 1.6: Lavaliering
A two-thirds (2/3) vote of the Chapter is required for a lavaliering.
Section 1.7: Designated Driver Responsibilities

The DD schedule shall start after the first chapter meeting of the semester. Brothers will DD
alternating in reverse bond order until every brother has taken his turn as the DD. Only in Chapterapproved circumstances will the DD be required to drive on a Thursday night. Prior to the start of
each month, the DD schedule shall be announced and made available to all brothers for that month,
in accordance with Section 2.12. If an individual cannot fulfill his responsibilities on a given night,
he is responsible to find a replacement for that night. Failure to find a replacement, as well as not
fulfilling the duties prescribed could result in punishment(s) found in Section 1.7(b).
Disclaimer: The Pa-Xi chapter of Phi Delta Theta and Phi Delta Theta Fraternity shall not be held
responsible for any traffic violations, an accident of any sort, any illegal vehicle related act, or any
generic fines that include, but are not limited to, parking tickets, meter fines, any vehicle collision,
any sort of dangerous or aggressive driving, any faulty insurance, registration, or state documents,
any sort of prescribed ticket, etc.) This disclaimer will be provided in the “Designated Driver
Statement” as stated in Section 1.7 (a).

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Section 1.7 (a): DD Responsibilities
The responsibility of all brothers prior to the beginning of the DD schedule is to
sign the “Designated Driver Statement”. Utilization of the DD service cannot start
until all the statements have be signed and turned in for the respective semester.
The responsibilities of the DD during their schedule day is to (1) complete their
entire shift which will be from 9:30 PM until 2:15 AM and (2) to stay completely
sober during the duration of their shift, which includes but it not limited to, the use
of legal and illegal drugs. Picking up non-brothers, making an unreasonable
amount of trips, and/or driving passengers to get food is at the discretion of the
DD. The DD is not responsible or required to drive any individual that is not an
active Brother, sweetheart or Alumni.
Section 1.8 (b): Failure to meet required duties
Failure to find a replacement, as well as not fulfilling the duties prescribed to that
individual, in accordance with Section 1.7(a), for their scheduled shift shall result
in a $50 fine. This punishment can be waived by means of a closed-majority vote
for excusal during “New Business.” In the event that the vote fails to pass, the
accused can appeal his fine to the chapter’s Judiciary Board for a final verdict.
Failure to pay the fine within two weeks of the most recent verdict will result in an
automatic Judicial Board hearing.
Section 1.8 (c): Financial Obligations
The scheduled designated driver is expected to provide fuel for mileage during
their shift. In the event that it is not possible for that brother to pay for gas, they
may make a motion during “New Business” in a chapter meeting prior to their
scheduled shift to receive compensation for fuel mileage, which shall not exceed
$15. The vote must pass by two-thirds (2/3) majority vote.
Section 1.9: Point System
Every brother starts with 10 points, 20 points is the maximum amount of points a
brother can reach. If a brother reaches 6 points, then they will not be able to attend any
social events (mixers, date party, formal, Greek week, Greek sing, etc.) until they get
their points back up to 10. If a brother does not reach 10 points by the end of the
semester, then he will not be able to go to any social events the following semester and
will have an extra DD shift until his points are brought back up. The brother with the
highest points by the end of the semester, if over 15 points, will earn the title “Brother of
the Semester”. He will have his dues lowered by $30 and will not have to DD the
following semester.

+.5 Point

+1 Point

+2 Points

+3 Points

Send secret word to
secretary

Cumulative
GPA last
year 3.0

Cumulative GPA
last year 3.5

Get 10 hours of
community service
within three months
of start of semester

Wear different letters
five days in a row
all day

Pay half of
dues
within one
month of
start of
semester

Pay dues in full
within one
month of start
of semester

Fundraise $400

Participate on an
intramurals team

Personally,
recruit two
PNMs

Crash another
Fraternity
event with 5
other brothers
all wearing
letters

Log 10 hours in the rec
in one week

Have your picture
hung on the board
in the rec

Log 10 hours
of studying
in one
week

Fundraise $200

Make Dean’s list

-.5 Point

-1 Point

-2 Points

-4 Points

Not wearing
letters on
Monday

Get kicked out
of a mixer or
party

Miss two or more chaptermeetings (will keep
losing 2 Points for
every unexcused
chapter missed after
two)

Pay less than $50 in dues
all semester

Receive one Richard Head
card

Receive two Richard Head
cards within two days

Cumulative
GPA last
year 2.9-2.5

Cumulative GPA last year
2.5-2.0

Cumulative GPA last year
2.0 or under

Drop DD shift
without two
days’ notice

Log no hours in the rec all
semester

Only attend three total
events all semester

Miss two events
in a row
unexcused

Miss three events in a row
(will keep losing 2
Points every unexcused
event missed after
three)

Receive an F in a class
(lose 4 points for every
F)

Not logging 6
hours a week
for studying

Receive a D in a class (lose
2 points for every D)

Not being a
reliable
brother
Being rude in
chapter

Section 1.10: Fifth Year Plan
The fifth year is restricted to only those who are on or going into their fifth year of college, unless
approved otherwise by Chapter. The dues for an active Brother on the fifth year plan is a minimum
of $140 or they are cut in half according to what the active current due amount is if the halved
amount is more than $140. If a Brother owes dues, he may not be allowed on the fifth year plan.
Fifth year plan actives are required to go to Phikeia pinning, Phikeia initiation, and must attend
every Chapter meeting that is formal attire or the Bond is read at and every special meeting that is
called.(refer to Sections 5.5 and 6.4). Fifth year plan actives are not required to do or go to any
mandatory events or meeting including, but not limited to, informal Chapter meetings, philanthropy

events, recruitment events, Greek Games, Greek Sing, fundraising. The fifth year plan actives are
not included in anything the Chapter may cover for active Brothers. The items include, but are not
limited to, Cedar Point gas money, recruitment or event t-shirts, any Brother Retreats/outings, etc.

Article II: Officers*
Section 2.1: Office of the President
The President of a chapter shall preside at all meetings thereof, and, within the chapter, shall enforce
the laws and rules of the Fraternity. He shall be charged with the custody of The Bond, Constitution,
General Statutes, Rituals, and Bylaws, and shall deliver them to his successor. He shall be charged
with the authority to call such special meetings, as he deems necessary. He shall serve as ViceChairman of the Executive Committee. He shall perfect the organization, make recommendations
for the improvement of the Organization, and shall be responsible for the general policy of the
Chapter at all times.
Section 2.2: Office of the Vice President
The Vice President shall, in the temporary absence of the President, assume the full responsibilities
of the President; serve as chairman of the Executive Committee and coordinate the activities of all
the officers. He will be responsible for the preparation of all special reports as assigned by the
President and shall supervise the Secretary in the preparation of all the routine correspondence of
reports. He shall appoint all special committees.
Section 2.3: Office of the Secretary
The Secretary shall prepare a permanent record of the proceedings of every meeting and shall
record each roll call therein, one copy to be placed in the President’s file and one to be maintained
by the chapter. The Secretary shall conduct the official correspondence of the chapter; give an
account thereof at each meeting; preserve all official communications, He shall file all minutes and
reports from meetings onto a disk. The Secretary is responsible for establishing what is required to
meet the points as per section 1.8 (Points System). He will keep record of the points system and
announce anyone who is not eligible to participate in any fraternity functions.
Section 2.4: Office of the Treasurer
The Treasurer shall be responsible for the financial management of the Chapter. He shall collect all
money due to the General Fraternity and the Chapter, giving receipts thereof and shall disburse the
same giving receipts thereof. He shall make all payments to the General Fraternity and keep proper
account books as prescribed by the General Council. He shall render a statement for the financial
condition of the Chapter monthly to the General Headquarters of the Fraternity, to the Province
President, and weekly to the Chapter.
Section 2.5: Office of the Warden
The Warden shall serve official notices, attend the keeping of the chapter rooms, ensure that all
required ritual paraphernalia is in proper order, and be responsible for the care of all chapter room
equipment. The Warden shall be responsible for keeping order during all Chapter meetings and for
teaching the secrets of Phi Delta Theta to new initiates. He shall oversee and assist with all ritual
activity of the chapter and he shall ensure The Bond is read and ritual ceremonies reviewed during
a regular chapter meeting at least once each month. The warden shall also sit as the head of the
Judicial Board.
Section 2.5(a): Power of the Warden to Enforce Bylaws
The Warden is responsible for enforcing Robert’s Rules and Sections 5.5, 5.7 and 5.8
during Chapter Meetings. He possesses the authority to establish fines and/or remove
brothers that are not in accordance with the aforementioned rules and bylaws. The Warden

is also vested with the power of enforcing punishments decided on by the Judiciary Board
for cases brought before them.
Section 2.6: Office of the New Member Educator
The New Member Educator, or Pledge master, shall be responsible for the supervision of Phikeia
group activities, including their meetings and learning program. He shall enforce the laws and rules
of the Organization regarding Phikeia education. The Pledge master shall have complete custody
over all Phikeia and shall keep an adequate supply of pledge manuals and pins up to date. He shall
also have the sole power to appoint an assistant to assist him in his duties. The Pledge Master will
follow a pre-written schedule for the Phikeia process, making any adjustments to the process he
feels necessary.
Section 2.7: Office of the Scholarship Chairman
The Scholarship Chairman shall appoint such members he considers necessary to constitute a
Scholarship Committee. It shall be the duty of this Committee, with such assistance as it deems
necessary to promote the scholarship of the entire chapter. The Scholarship chairman will keep a
record of study hours that each brother performs throughout the semester.
Section 2.8: Office of the Historian
The Historian shall collect the biographical information regarding the active members of the
Chapter and enter it promptly in the Chapter Roll Book. He shall keep the Chapter scrapbook up to
date and in good order. On the night of initiation, the Historian shall forward General Headquarters,
without delay, the names and Bond numbers together with the date of initiation of all new initiates
on the standard form prepared for that purpose.
Section 2.9: Office of the Chaplain
The Chaplain shall conduct any and all religious exercises that occur within the Chapter and its
functions. The Chaplain also presides over mental and emotional health for the actives within the
Chapter. He is not the Chapter therapist, and is not the only person a Brother should to for
mental/emotional health support. The Chaplain will be in charge of knowing the mental health
resources on campus and distributing them to the Brothers.
Section 2.10: Office of the Chorister
The Chorister shall promote and endeavor to improve the efficiency of the Chapter in singing songs
of the Fraternity. He shall supervise the Phikeia in their learning of the songs of the Chapter.
Section 2.11: Office of the Awards Chairman
It shall be the responsibility of the Awards Chairman to make the Chapter aware of awards granted
by the General Fraternity, University, Community, and Chapter and he shall be responsible for the
coordinating and forwarding the awards report.
Section 2.12: Office of the Risk Management Chairman
It shall be the responsibility of the Risk Management Chairman to develop a written safety plan
and an emergency evacuation procedure to be used at the Chapter House. He shall make sure these
documents are posted at the house and educate all Brothers and Phikeia about the safety and
evacuation procedures. He shall also complete the Phi Delta Theta Fraternity Chapter Facility Life
Safety Checklist no less than two (2) times during the scholastic year. He shall keep in order the
Designated Driver system and provide a tentative schedule at the first meeting of each semester of
who will be driving for that semester in Bond order. The Risk Management Chairman is also

responsible for presenting, to the chapter, the schedule for drivers for the upcoming month at the
first chapter meeting of said month.

Article III: Election of Officers
Section 3.1: Elected Officers
The Elected officers of the Chapter shall be the President, Vice President, Secretary, Treasurer,
Warden, New Member Educator, and Vice President of Recruitment.
Section 3.2: Non-Elected Committee Chairs
Historian, Chaplain, Chorister, Awards Chairman, Alumni Relations, Risk Management,
Brotherhood, Community Service, Fundraising, Housing Manager, Social, Scholarship, IFC, IGC,
“Phitness”, Philanthropy Chairman, and Formal.
Section 3.3: Eligibility of Office
Officers from each Chapter shall be selected from the active members thereof. Members with
scholastic delinquencies as stipulated in Section 149 of the General Statutes or members who are
financially delinquent shall not be eligible for election or continuance of office.
Section 3.4: Terms of Office
All elected officers shall serve for calendar one year with the exception the New Member Educator
who will serve for one semester. In the event that an officer cannot fulfill their position for a full
year, nominations will be taken and a new person elected.
Section 3.5: Time of Election
All Executive Board positions shall be nominated and elected in the month of December.
Nominations shall occur during the first meeting in December, with election and installation of the
new officers occurring during the next meeting.
Section 3.6: Method of Election for Executive Board Positions
The nomination of Executive Board Officers shall occur during a weekly Chapter meeting. The
elections and installation of Executive Board Officers shall occur during the subsequent meeting.
A maximum of five (5) nominees will be accepted for each position. Officers will be nominated
and voted on in the following order: President, Vice President, New Member Educator, Treasurer,
Warden, Vice President of Recruitment, and Secretary. The Brothers presiding in the house shall
elect the House Manager.

Section 3.7: Method of Election for non-Executive Board Positions
The nomination of non-Executive Board Officers shall occur during the course of a weekly Chapter
meeting. The election of non-Executive Board Officers shall occur during the course of a
subsequent Chapter meeting. A maximum of three (3) nominees will be accepted for each position.
Officers will be nominated and voted on one by one in the following order: Alumni Secretary,
Scholarship Chairman, Risk Management Chairman, Awards Chairman, Chaplin, Chorister, and
Historian.
Section 3.8: Removal from Office
If it is felt that a Brother is neglecting the duties of his position, he may be removed from that
position. After a motion is made for his removal and seconded, a discussion will occur. The final
vote for the removal will occur at the subsequent meeting. The individual being brought up has no
vote. If removed from an elected position, a maximum of three (3) nominees shall be nominated,

elected, and installed during that meeting. If removed from a non-elected position, the Vice
President before the next meeting will appoint a new chairperson for that committee.

Article IV: Committees
Section 4.1: Executive Committee
The Executive Committee shall consist of seven (7) members: President, Vice-President, Secretary,
Treasurer, New Member Educator, Vice President of Recruitment, and Warden. The Chairman of
the Executive Committee shall be the Vice President, and he is responsible for running each
Executive Board meeting.
Section 4.1(a): Duty of Executive Committee
The Executive Committee shall serve in an advisory capacity to the President and the
Committee may meet privately. However, if an open meeting is conducted, only the
Executive Committee members may vote on proposals referred to the Committee. Only
Committee members may be present during the vote. The Executive Committee will act as
the By-Law committee.
Section 4.2: Judicial Board
The Judicial Board shall consist of five (5) members that will compromise of three (3) elected
members as well as the Vice-President and the Warden who shall be elected a full year. Each class
standing will have one representative in the Judicial Board (Sophomore, Junior, Senior). The
Warden and the Vice President will fill the final 2 members. The warden will act as the head of the
Judicial Board.
Section 4.2(a): Duties of the Judicial Board
The Judicial Board shall meet, when necessary, and be in charge of the interpretation of
the Bylaws of the Chapter, determination whether the Bylaws have been violated, to what
extent, and shall hand down punishments it deems necessary for the well being of the
Chapter and/or individual.
Section 4.2(b): Judiciary Procedure
The Brother who is head of the Judicial Board shall be in charge of the Judiciary Procedure.
A letter or email shall be sent to the accused Brother no less than seven (7) days prior to
the date of his hearing. This letter shall include: (a) the charges he is accused of, (b) the
date and the time of the hearing, and (c) potential punishments he may receive. Each side
(the accused Brother and the accusing Brother) shall be allowed no more than three (3)
witnesses to speak on their behalf. The Judicial Board shall write a report of the contents
of the hearing and present it at the next weekly Chapter meeting.
Section 4.2(c): Voting of the Judicial Board
While Brothers may attend all open sessions of the Judicial Board, no one may be present
during the voting session of the Judicial Board, however all Brothers may be present for
the punishment/verdict. A majority vote of the members of the Judicial Board is needed in
order to hand out a punishment to a Brother. No punishment may be in conflict with the
Code.
Section 4.2(d): Alternates for Judicial Board

The Brother with the lowest Bond number in the Chapter shall be the alternate in instances
where a member of the Judicial Board brings ups another Brother in front of the Board, or
when a member of the Judicial Board is brought up in front of the Judicial Board.
Section 4.2(e): Suspension from Voting of a Judicial Board Member
A Judicial Board member may not vote on a punishment for a Brother when he has brought
up that brother in front of the Judicial Board.

Article V: Meeting Rules and Procedures
Section 5.1: Regular Meetings
The Chapter shall hold regular meetings conducted according to the ritual at least once
every week throughout the scholastic year at a regular time, day and location as previously
determined by the Chapter
Section 5.2: Special Meetings
The President shall call special meetings whenever he or three (3) other brothers may deem
it advisable. Anyone calling a special meeting shall notify all active members of the special
meeting. It shall be the duty of every active member to attend all regular and special
meetings. Special meetings must be announced 72 hours in advance in order to be deemed
eligible for the point system. Failure to not send in an excuse and miss the meeting will
result in a $50 fine.
Section 5.3: Quorum
A Quorum shall be required before any matters may be voted on during a Chapter meeting.
A quorum is a majority consisting of all the Chapter members that are entitled to vote.
Section 5.4: Absences
Each Brother is allowed excused absences from the Chapter meetings. If an absence is
anticipated, a Brother must notify the Secretary beforehand. Then at the next Chapter
meeting, under New Business, the Brother must move to be excused followed by a second
and then some sort of explanation for the absence, the Chapter will then vote on whether
the absence shall be excused. Fines for missing chapter meetings, or failure to have an
excuse approved during a closed vote, will result in a $50 for every meeting unexcused.
An appeals process may be used for if the offending brother wishes to utilize, which will
be handled and decided upon by the Judicial Board. If a brother fails to turn in an excuse
for a mandatory event, or his excused is disapproved, or is absent from an event without
an excuse, then he will be fined $50. No excuse can be turned in less than 24 hours from
an event. With exception to family emergency.

Section 5.4(a): Punishment(s) for Unexcused Absences
A brother shall be fined $50 for each meeting that he is absent and without an
approved excuse (see Section 5.4(b) for motion for excusal and/or appellate
process).

Section 5.4 (b): Excusing Absences and Appeals

If a brother is absent from a Chapter Meeting and wishes to avoid a fine, he is
expected to make a motion for excusal in “New Business” during the next Chapter
Meeting he attends and shall justify his absence during the discussion. The Chapter
then holds a closed-vote, and the motion requires majority to pass. If the vote fails,
the brother may then file a motion appeal to the Judiciary Board. They will hold a
meeting with him and give the final verdict on his punishment, which shall not
exceed the $50 fine originally imposed.
Section 5.5: Dress for Formal Chapter Meetings
Formal meetings shall be conducted once a month, either the first or the last meeting of the
month, which is a decision to be made by the President. Each Brother shall be dressed
neatly in business attire. Acceptable attire shall be no less than a collared dress shirt with a
tie, or a sweater, dress slacks or khakis, and dress shoes. The Warden shall consider anyone
dressed inappropriately absent from the meeting.
Section 5.5(a): Failure to Abide
Failure by a brother to abide by the rules of a formal dress code for designated
formal Chapter Meetings is punishable, at the Warden’s discretion, by means of
dismissal from the meeting and/or a reasonable fine, per Section 2.5(a). Any
brother removed from the meeting shall be considered absent, and is also subject
to the punishment as defined in Section 5.4(a).
Section 5.6: Dress for Informal Chapter Meetings
Informal Chapter meetings shall be all other meetings that are conducted by the Chapter
besides formal meetings. The President is in charge of the attire for non-formal meetings.

Section 5.7: Etiquette
The use of cell phones is prohibited during any Chapter Meeting. The use of tobacco
products (smoking, chewing tobacco, electronic smoking devices, etc.) or consumption of
food is strictly prohibited during Formal Chapter meetings.

Section 5.7(a): Failure to Abide
Failure by a brother to abide by the etiquette rules is punishable, at the Warden’s
discretion, by means of dismissal from the meeting and/or a reasonable fine, per
Section 2.5(a). Any brother removed from the meeting shall be considered absent,
and is also subject to the punishment as defined in Section 5.4(a).

Section 5.8: Speaking Order
In the event that multiple Brothers wish to speak on a subject they will be heard in order
from lowest Bond to highest Bond, with no Brother speaking twice before all Brothers
wishing to be heard speak. The Warden has the authority to interject in order to keep control
of the meeting room.

Section 5.8(a): Failure to Abide
Failure by a brother to abide by the rules of a organized speaking order is
punishable, at the Warden’s discretion, by means of dismissal from the meeting
and/or a reasonable fine, per Section 2.5(a). Any brother removed from the meeting
shall be considered absent, and is also subject to the punishment as defined in
Section 5.4(a).
Section 5.9: Closed Voting
Closed voting shall occur on topics concerning elections, bids, sweetheart, removal from
office, and excusing brothers from missed meetings. The plurality of the vote decides the
outcome with the President voting only in case of a tie.
Section 5.10: Open Voting
Open voting shall occur on topics concerning Inter-Fraternity Council votes and chair
motions. A majority is needed in open voting with the President only voting in case of a
tie.
Section 5.11: Sweetheart
Sweetheart voting will occur during the first meeting of the month of April. Sweetheart
voting will consist of one round of nominations with a maximum of 8 nominees taken.
After the nominations are taken, a first round of voting will be taken where the brothers
will vote for the top 5 nominees. Those top 5 nominees will then come to the chapter
meeting the following week and give speeches as to why they deserve to be sweetheart.
The brothers will then determine the top 3 girls to receive the title of sweetheart. Of the 3
sweethearts, the 1 with the most votes will be chosen as Pallas.
Section 5.12: Acquisition and Utilization of Funds
When obtaining a motion regarding the acquisition and utilization of Chapter funds, any
amount under $50 the decision is left to the Executive Board and will result in a vote, need
majority to pass. Any amount exceeding $50 will be brought to a chapter vote under new
business following Robert’s Rules.

Section 5.13: Mandatory Events
All events that are made mandatory must been done during the chapter meeting that is one
week prior to said event. No event can be made mandatory during the week of the event.
(see section 5.4 for missing a mandatory event)

Article VI: Financial Responsibilities
Section 6.1: Delinquencies
Semester dues will be $330. Fall semester dues are to be paid in full by the third (3 )
meeting in the month of September and will be considered late after that. Spring semester
dues are to be paid in full by the second meeting in the month of February and will be
considered late after that. Once dues are past due a fee of $10 per month will be until the
balance is paid (Omega), and may be brought up on Judicial Board for further punishment.
Any brother who reaches Charge Off Status (three months late) will have his balance sent
to a collection agency. Any brother who falls behind two billing periods without payment
rd

(i.e. a pledge period/semester as a brother, or two semesters as a brother) will be brought
up on Judicial Board, and considered for expulsion. If a brother is incapable of paying off
the dues in the aforesaid timely manner, they are required to establish a payment plan
approved by the executive board decided on by a majority vote. They will not have to
follow the rules as stated above, instead the individual will fulfill and execute the
responsibility of the payment plan in which was established. Failure to make a payment for
a month will result in the brother having to pay double the amount of the missed payment
in the following month, failure to make two payments in a row will result in a meeting with
the Judicial Board in which the subject individual should plead their case explaining the
reasoning of failing their financial responsibilities. If deemed necessary, a punishment will
be decided on a majority vote of the Judicial Board.
Section 6.2: End of the Year
Any brother who has not paid his bill/fines in full at the end of the academic year must sign
a notarized promissory note with a payment schedule as determined by the Treasurer.
Section 6.3: Responsibility of Monies Raised Through Fundraisers
The Treasurer shall have sole responsibility of all monies that are collected through Chapter
fundraisers. Throughout the course of a semester, all active brothers are required to raise a
minimum of $25 for the Chapter. In failing to meet this requirement, the brother will
receive a fine of $25.
Section 6.4: Fines for missing ritual events
If a brother misses a pinning or initiation and does not turn in an excuse to the executive
board and needs to be voted on by the executive board, the brother will be fine $50 per
new member.
1 new member $50
2 new members $100
3 new members $150
4 new members $200
5 new members $250
And so, on

Article VII: Bid Session Protocol
Section 7.1: Bid Session Meetings
The Recruitment Chairman shall preside over all activities concerning bid session
meetings, with the President presiding in his absence. It is at the discretion of the
Recruitment Chairman to decide when and if a prospective member is to be brought up for
discussion and/or bid extension.
Section 7.2: Voting Process
The Chapter votes on Potential New Members collectively, and the President and Vice
President of Recruitment are to count the votes. If 1/3 of the Chapter votes “No” to extend
a bid to a Potential New Member, the chapter shall deliberate amongst each other before

voting again. If the vote fails to exceed 2/3 of the Chapter saying “Yes” after the discussion,
then the Potential New Member shall not receive a bid. If a Potential New Member receives
“No” votes from 2/3 of the Chapter, they are automatically disqualified from receiving a
bid. In either case of denial, the President shall not disclose specific vote results and shall
simply say “No Bid.”

Article VIII: Membership Status
Section 8.1: New Membership
New Membership is granted by a Chapter vote. In order for a New Member to be proposed
for a vote, he must pass all criteria outlined in the Phikeia program. Twenty-five percent
(25%) or more (no votes) deny membership. A denied member must participate in the
Phikeia program again in order to be brought up again for new membership.
Section 8.2: Requirements for Initiation
No Phikeia may be initiated until his initiation and pledge dues are paid in full. This is up
to the members of the Executive Board’s discretion.

Article IX: Chapter House Management
Section 9.1: Events Occurring at the Chapter House
All events desired to take place at the Chapter House must be approved by the majority of
the Brothers residing in the Chapter House at least twenty four (24) hours before the
anticipated date of the event. A monthly calendar of events is to be placed at the Chapter
House.

Section 9.2: House Manager
The Brothers residing in the Chapter House will have the responsibility of appointing a
House Manager. He will have the main tasks of, among other responsibilities, assigning
crew/committees to ensure the general maintenance of the Chapter House and its
surrounding property. (Such tasks consist of, but are not limited to, daily and/or weeklycleaning responsibilities, payment of bills, collecting parlor fees, housing finances, general
repairs, yard work, snow removal, etc.) All Brothers and Phikeia are eligible to be a part of
these crews/committees.
Section 9.3: Housing Committee
The House Manager shall form a Housing Committee consisting of the Chapter House
residents, Social Chairman, and Risk Management Chairman. The Housing Committee
will aid the House Manger in his delegation of authority, responsibilities and may assist
him in other related decisions.
Section 9.4: Report of Finances
It will be the duty of the House Manager to report any and all payments made from the
parlor fee fund to all the Chapter members during the weekly Chapter meeting. The House
Manager shall also keep accurate records of all transactions that occur from the parlor fund.

Section 9.5: Alteration and/or Modification of the Property

No alteration and/or modification of any existing structure or any property of the Chapter
House shall be made or undertaken without prior consent of the Chapter House residents
and, above all, the property landlord. All approved alterations and/or modifications must
be performed legally and comply with all relevant Fraternal, local, state, and federal
laws/ordinances. Any damage or alterations caused by Brothers to the Chapter House will
result in an immediate appearance before the Judicial Board.
Section 9.6: Written Safety Plan
A written plan of general safety rules and regulations will be assembled by the Housing
Committee and the Risk Management Chairman and is to be posted throughout the Chapter
House. Each Phikeia and Brother shall be issued and should review a copy of these safety
regulations in order to become more familiar with them.
Section 9.7: Emergency Evacuation Procedures
The Housing Committee and Risk Management Chairman shall be responsible for
developing, implementing, and maintaining a written plan of evacuation of the Chapter
House should any emergency originate. The House Management will then be responsible
for posting the evacuation plan throughout the Chapter House. It will be the duty of the
Housing Committee and the Risk Management Chairman to educate each Brother and
Phikeia on all emergency evacuation procedures.
Section 9.8: Chapter House Safety Checklist
They House Manager shall be responsible for completing the Phi Delta Theta Fraternity
Chapter Facility Life Safety Checklist no less than two (2) times during the scholastic year.
It will then be the task of the Housing Committee to make any essential improvements
within a reasonable period.

Section 9.9: The use of illegal substances in the house
The use of illegal substances is prohibited in the chapter house. If caught using such
substances, you will be put on Judicial Board and will be up to the Judicial Board to
determine the punishment.

Article X: Scholarship
Section 10.1: Scholarship Requirements for Brothers
All Brothers are required to maintain good Clarion University academic standing in order
to retain membership in the Chapter. If a Brother falls below a 2.25 cumulative QPA, he
shall be suspended from all Chapter activities with the exception of meetings. He shall still
be required to pay dues in full, participate in all fundraisers and attend all community
service events, and Inter-Fraternity Council mandated events. If a brother falls below the
cumulative GPA, he must have a meeting with the Scholarship Chair and Vice President.
Then, a plan of action will be decided on if the brother will be subject to a Judiciary Board
hearing.
Section 10.2: Scholarship Requirements for New Members
No bid shall be extended to a potential who is a first semester freshman, or who does not
have an established Clarion University GPA. For further instruction consult the Greek Plan.

* See Title XI of the General Statures (pages 142-145 in the Phikeia Manual) for a more detailed description
of some of Chapter Officers’ duties.