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Minutes of the University Activities Board
Clarion University Of Pennsylvania
Tuesday, October 18, 2016
I.
The meeting was called to order by Schuyler Caffrey at __7:33__ PM on October 4, 2016
with the following board members present:
Brian Hoover, Advisor
Carl Callenburg, Tech Advisor
Schuyler Caffrey, President
Vick Sasenarine, Vice President
Kayla Handy, Secretary
Kayla Vanholten, Arts
Cailyn Pacuraru, CampusFest
Torron Mollett, Community Service
Melanie Peckman, Financial Coordinator
Ivana Chambers-Bennett, Lecture
Gloria Pytlak, Marketing Coordinator
Dakota Roberts, Multicultural
Kat Cross, Public Relations
Anthony Harper, Recreation
Carly Zukowski, Special Events
Tyree Mitchells, Weekend Friday
Emily Romig, Weekend Saturday
The following board positions were absent:
Brian Hoover, Torron Mollett
Late:
Anthony Harper, Gloria Pytlak, Vick Sasenarine
II.
III.
Approval of minutes of the regular meeting of October 11th, 2016
- A motion was made by ___Kat Cross___, second by __Ivana Chambers-Bennett___,
that the minutes of the previous meeting be approved as distributed.
• Motion carried: 9-0-1
Open Forum
- Agenda regarding Strike Events
• If there is a strike, we will have the events until the strike commences.
• Posted events on CU Connect, advertised in The Clarion Call
• If in a Community Assistant position, please reach out to advertise
- Leader in Action Conference this weekend
• Walk-ins welcome, great opportunity
- Kyle Butcher, President of NAACP
• Peace, Love and Lemonade collaboration event
•
IV.
Makes specific lemonade flavors based on unique taste by use of favorite
color, fruits, desserts, etc to create a unique drink but that represents the fact
that no matter how different we are, we are all still the same
• Will get the information from surveys conducted on SurveyMonkey
and/or CU Connect
• Survey going to be used to also determine popular flavors, will have
lemonade premade to bring to the stand and then match it with the
person- make it a conversation starter to meet new people and force
interaction between groups
• Event to be held November 1 possibly outside Gemmell
• Going to have to gain clearances from Chartwells if bringing in own lemonade
and drink supplies
• Looking for collaboration from others to help advertise, support the event,
participate
• Advice: look on the R25 schedule and see if there is a time and or place that
would better work for the event given the amount of time, come back next
meeting with more material finalized
Non-Committee Reports:
Advisor Report:
-
No report
Tech Advisor Report:
-
Friday events: tech sheet and needs to be turned in as soon as possible
Craft series and BINGO events: Thursday location needs to be changed from the
MPR
Concert idea: in effort to get people to come out to a band that no one has heard of,
what about looking into having a concert once the month in a certain price range that
will allow us to put the word out now to help spread the word. Find organizations that
will also collaborate with the concert. People will get the idea that there are concerts
and will look into them before they arrive on campus. Table for discussion at the next
meeting.
President Report:
-
Email committee member lists and minutes for meetings
Thanks for keeping the office clean for the past week
Vice President Report:
-
1 under new business
Secretary Report:
-
Email committee member lists and poster pdfs for advertising
Financial Coordinator Report:
V.
- No report
Committee Reports:
Marketing Coordinator Report:
-
Collaboration with Advertising Club: will being giving out an assessment each week
on which committee member does the best advertising
This week’s winner was Kayla Vanholten and her advertising for the Scavenger Hunt
Public Relations Report:
-
No report
Lecture Report:
-
Working on some collaboration events
Special Events Report:
-
No report
Arts Report:
-
1 under new business
Recreation Report:
-
Looking for help for BINGO events next week, staff and getting the prizes
CampusFest Report:
-
No report
Weekend Friday Report:
-
Tabled for Geeking Out on Monday was successful
Weekend Saturday Report:
-
No report
Multicultural Report:
-
No report
Community Service Report:
VI.
No report
Week In Review
- Past Week’s Events:
• Game Night
VII.
VIII.
IX.
X.
a. 15 people attended
b. Normal attendance, board games and video games
• Open Mic
a. 10 people attended
b. 2 performers performed several times
• Scavenger Hunt
a. 52 people attended, 18 teams total
b. Only 2 teams dropped out, went very well
c. Look into participant prizes
• Murder Mystery Dinner
a. 40 people participated
b. Not many people dressed up
c. Act impressed the audience
d. Everyone who attended liked participating
- Upcoming Events:
• 10/19 What’s Cooking
• Side dishes, will do chalking for event
• 10/20 Fleece Tie Pillows
• Fun event
• 10/21 Game Show: Geek Out
• Lots of question, Xbox 1 raffle
• Lots of gift cards to raffle out
• 10/22 Game Show: The Deal is Right
• Confirm contract
Old Business:
- No report
New Business:
- Committee
• Vick Sasensarine allocates up to but not exceeding $1300 for Geekin’ Out gift
cards, seconded by Kat Cross.
• Discussion
a. Account 901: gift cards for event
• Motion: 10-1-1
- Committee
• Kayla Vanholten allocates up to but not exceeding $100 for food, seconded by
Anthony Harper.
• Discussion
a. Account 492: food for collaboration event
• Motion: 12-0-1
Announcements:
- No report
XI.
Adjournment:
- A motion was made by Schuyler Caffrey, seconded by Tyree Mitchell to adjourn the
meeting.
• The motion carried: 12-0-1
The meeting was adjourned at 8:49.
Clarion University Of Pennsylvania
Tuesday, October 18, 2016
I.
The meeting was called to order by Schuyler Caffrey at __7:33__ PM on October 4, 2016
with the following board members present:
Brian Hoover, Advisor
Carl Callenburg, Tech Advisor
Schuyler Caffrey, President
Vick Sasenarine, Vice President
Kayla Handy, Secretary
Kayla Vanholten, Arts
Cailyn Pacuraru, CampusFest
Torron Mollett, Community Service
Melanie Peckman, Financial Coordinator
Ivana Chambers-Bennett, Lecture
Gloria Pytlak, Marketing Coordinator
Dakota Roberts, Multicultural
Kat Cross, Public Relations
Anthony Harper, Recreation
Carly Zukowski, Special Events
Tyree Mitchells, Weekend Friday
Emily Romig, Weekend Saturday
The following board positions were absent:
Brian Hoover, Torron Mollett
Late:
Anthony Harper, Gloria Pytlak, Vick Sasenarine
II.
III.
Approval of minutes of the regular meeting of October 11th, 2016
- A motion was made by ___Kat Cross___, second by __Ivana Chambers-Bennett___,
that the minutes of the previous meeting be approved as distributed.
• Motion carried: 9-0-1
Open Forum
- Agenda regarding Strike Events
• If there is a strike, we will have the events until the strike commences.
• Posted events on CU Connect, advertised in The Clarion Call
• If in a Community Assistant position, please reach out to advertise
- Leader in Action Conference this weekend
• Walk-ins welcome, great opportunity
- Kyle Butcher, President of NAACP
• Peace, Love and Lemonade collaboration event
•
IV.
Makes specific lemonade flavors based on unique taste by use of favorite
color, fruits, desserts, etc to create a unique drink but that represents the fact
that no matter how different we are, we are all still the same
• Will get the information from surveys conducted on SurveyMonkey
and/or CU Connect
• Survey going to be used to also determine popular flavors, will have
lemonade premade to bring to the stand and then match it with the
person- make it a conversation starter to meet new people and force
interaction between groups
• Event to be held November 1 possibly outside Gemmell
• Going to have to gain clearances from Chartwells if bringing in own lemonade
and drink supplies
• Looking for collaboration from others to help advertise, support the event,
participate
• Advice: look on the R25 schedule and see if there is a time and or place that
would better work for the event given the amount of time, come back next
meeting with more material finalized
Non-Committee Reports:
Advisor Report:
-
No report
Tech Advisor Report:
-
Friday events: tech sheet and needs to be turned in as soon as possible
Craft series and BINGO events: Thursday location needs to be changed from the
MPR
Concert idea: in effort to get people to come out to a band that no one has heard of,
what about looking into having a concert once the month in a certain price range that
will allow us to put the word out now to help spread the word. Find organizations that
will also collaborate with the concert. People will get the idea that there are concerts
and will look into them before they arrive on campus. Table for discussion at the next
meeting.
President Report:
-
Email committee member lists and minutes for meetings
Thanks for keeping the office clean for the past week
Vice President Report:
-
1 under new business
Secretary Report:
-
Email committee member lists and poster pdfs for advertising
Financial Coordinator Report:
V.
- No report
Committee Reports:
Marketing Coordinator Report:
-
Collaboration with Advertising Club: will being giving out an assessment each week
on which committee member does the best advertising
This week’s winner was Kayla Vanholten and her advertising for the Scavenger Hunt
Public Relations Report:
-
No report
Lecture Report:
-
Working on some collaboration events
Special Events Report:
-
No report
Arts Report:
-
1 under new business
Recreation Report:
-
Looking for help for BINGO events next week, staff and getting the prizes
CampusFest Report:
-
No report
Weekend Friday Report:
-
Tabled for Geeking Out on Monday was successful
Weekend Saturday Report:
-
No report
Multicultural Report:
-
No report
Community Service Report:
VI.
No report
Week In Review
- Past Week’s Events:
• Game Night
VII.
VIII.
IX.
X.
a. 15 people attended
b. Normal attendance, board games and video games
• Open Mic
a. 10 people attended
b. 2 performers performed several times
• Scavenger Hunt
a. 52 people attended, 18 teams total
b. Only 2 teams dropped out, went very well
c. Look into participant prizes
• Murder Mystery Dinner
a. 40 people participated
b. Not many people dressed up
c. Act impressed the audience
d. Everyone who attended liked participating
- Upcoming Events:
• 10/19 What’s Cooking
• Side dishes, will do chalking for event
• 10/20 Fleece Tie Pillows
• Fun event
• 10/21 Game Show: Geek Out
• Lots of question, Xbox 1 raffle
• Lots of gift cards to raffle out
• 10/22 Game Show: The Deal is Right
• Confirm contract
Old Business:
- No report
New Business:
- Committee
• Vick Sasensarine allocates up to but not exceeding $1300 for Geekin’ Out gift
cards, seconded by Kat Cross.
• Discussion
a. Account 901: gift cards for event
• Motion: 10-1-1
- Committee
• Kayla Vanholten allocates up to but not exceeding $100 for food, seconded by
Anthony Harper.
• Discussion
a. Account 492: food for collaboration event
• Motion: 12-0-1
Announcements:
- No report
XI.
Adjournment:
- A motion was made by Schuyler Caffrey, seconded by Tyree Mitchell to adjourn the
meeting.
• The motion carried: 12-0-1
The meeting was adjourned at 8:49.