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Minutes of the University Activities Board
Clarion University Of Pennsylvania
Tuesday, September 20, 2016
I.
The meeting was called to order by Schuyler Caffrey at __7:38__ PM on September 20th,
2016 with the following board members present:
Brian Hoover, Advisor
Carl Callenburg, Tech Advisor
Schuyler Caffrey, President
Vick Sasenarine, Vice President
Kayla Handy, Secretary
Kayla Vanholten, Arts
Cailyn Pacuraru, CampusFest
Torron Mollett, Community Service
Melanie Peckman, Financial Coordinator
Lecture
Gloria Pytlak, Marketing Coordinator
Dakota Roberts, Multicultural
Kat Cross, Public Relations
Anthony Harper, Recreation
Carly Zukowski, Special Events
Tyree Mitchells, Weekend Friday
Emily Romig, Weekend Saturday
The following board positions were absent:
Torron Mollett, Carl Callenburg, Dakota Roberts
Late:
Open Forum
-A motion was made to suspend Business for Emergency Elections was made by Vick
Sasenarine and seconded by Tyree Mitchells. Motion passed 10-0-1.
- Lecture Chair nominees included Ivana Chambers-Bennett and Sammy Slack.
• Ivana Chambers-Bennett was voted in as Lecture Chair
- Chamber of Commerce is looking for volunteers to the Autumn Leaf Festival Parade
II.
III.
Minutes of the regular meeting of September 19th, 2016
- A motion was made by ___Melanie Peckman___, second by ___Anthony Harper___,
that the minutes of the previous meeting be approved as distributed.
• Motion carried: 7-0-3
Non-Committee Reports:
Advisor Report:
-
No report
Tech Advisor Report:
-
No report
President Report:
-
No report
Vice President Report:
-
Report for office hours
Check email and phone for important information regarding your committee
Security precautions: list committee and co-chair members who are permitted into the
UAB office, or who may request to have the office opened
Do not damage the new walls
Secretary Report:
-
Email committee minutes
Financial Coordinator Report:
-
IV.
If interested in knowing when UPRs are turned into CSA, contact Melanie
Committee Reports:
Marketing Coordinator Report:
-
When requesting posters, individual committees will be charged for their posters
instead of the marketing account
Events beginning next week need to contact coordinator to discuss advertising
Public Relations Report:
-
Fill out social media sheets
Will begin Social Media Week beginning at the end of the week
• Spotlight Saturday
• Updating website-committee members need to update descriptions
Lecture Report:
-
No report
Special Events Report:
-
1 under new business
Homecoming is October 1
Posters are hung up
Interhall has donated the Chocolate Fountain for the dance
Arts Report:
-
2 under new business
Recreation Report:
-
No report
CampusFest Report:
-
List of performers has been established
Weekend Friday Report:
-
1 under new business
Tabling for next event on Monday
Weekend Saturday Report:
-
Looking into less music events
While tabling, play music to advertise
Still waiting for confirmation from head chief to promote what to make
Multicultural Report:
-
No report
Community Service Report:
V.
No report
Week In Review
- Past Week’s Events:
• Eagle Talks
• Open Mic Night
1. Karaoke machine still isn’t working
2. 16 people, 4 performers
3. Relocated performance to in front of the fire place-plan to continue to
have it there
• Comedian: Victoria Nones
1. Second Improv event cancelled; first event went well with 15 people
attended
2. 32 people attended
• Acapella Group: Kazual
1. 25 people attended
2. Pizza from Water Wars was donated to the event
3. Played modern and throwback songs
4. Contemplating bringing the group back on campus next semester
a. Wednesday night events
-
VI.
VII.
VIII.
b. Promote for commuters who are not here on the weekends
• Water Wars
1. 10 people attended
2. Collaborated from IFC
Upcoming Events:
• 09/21 Game Night
• 09/22 Craft Series: Sand Art
1. Raffling off a printer
• 09/23 Spoken Word: Neil Hilborn
1. Excited for event
2. Good for faculty promotion
• 09/24 Music: Noah Hoehn
1. Posters are distributed
2. Social media request form was submitted
Old Business:
- No report
New Business:
- Committee
• Carly Zukowski allocates up to but not exceeding $700 for Homecoming
food, seconded by Kayla Vanholten.
1. Discussion
a. Account 491: Food for Homecoming
2. Motion: 8-0-1
- Committee
• Kayla Vanholten allocates up to but not exceeding $300 for Fuze Beads,
seconded by Emily Romig.
1. Discussion
a. Account 492: Fuze Beads
2. Motion: 8-0-1
- Committee
• Kayla Vanholten allocates up to but not exceeding $300 for scavenger hunt,
seconded by Anthony Harper.
1. Discussion
a. Account 492: scavenger hunt
2. Motion: 8-0-1
- Committee
• Tyree Mitchells allocates up to but not exceeding $2100 for hypnotist,
seconded by Emily Romig.
1. Discussion
a. Account 491: hypnotist
2. Motion: 8-0-1
Announcements:
IX.
- For next meet UAB night, make new boards for committees
- Keep office table clean
Adjournment:
- A motion was made by Melanie Peckman, seconded by Anthony Harper to adjourn
the meeting.
• The motion carried: 7-0-2
The meeting was adjourned at 9:21.
Clarion University Of Pennsylvania
Tuesday, September 20, 2016
I.
The meeting was called to order by Schuyler Caffrey at __7:38__ PM on September 20th,
2016 with the following board members present:
Brian Hoover, Advisor
Carl Callenburg, Tech Advisor
Schuyler Caffrey, President
Vick Sasenarine, Vice President
Kayla Handy, Secretary
Kayla Vanholten, Arts
Cailyn Pacuraru, CampusFest
Torron Mollett, Community Service
Melanie Peckman, Financial Coordinator
Lecture
Gloria Pytlak, Marketing Coordinator
Dakota Roberts, Multicultural
Kat Cross, Public Relations
Anthony Harper, Recreation
Carly Zukowski, Special Events
Tyree Mitchells, Weekend Friday
Emily Romig, Weekend Saturday
The following board positions were absent:
Torron Mollett, Carl Callenburg, Dakota Roberts
Late:
Open Forum
-A motion was made to suspend Business for Emergency Elections was made by Vick
Sasenarine and seconded by Tyree Mitchells. Motion passed 10-0-1.
- Lecture Chair nominees included Ivana Chambers-Bennett and Sammy Slack.
• Ivana Chambers-Bennett was voted in as Lecture Chair
- Chamber of Commerce is looking for volunteers to the Autumn Leaf Festival Parade
II.
III.
Minutes of the regular meeting of September 19th, 2016
- A motion was made by ___Melanie Peckman___, second by ___Anthony Harper___,
that the minutes of the previous meeting be approved as distributed.
• Motion carried: 7-0-3
Non-Committee Reports:
Advisor Report:
-
No report
Tech Advisor Report:
-
No report
President Report:
-
No report
Vice President Report:
-
Report for office hours
Check email and phone for important information regarding your committee
Security precautions: list committee and co-chair members who are permitted into the
UAB office, or who may request to have the office opened
Do not damage the new walls
Secretary Report:
-
Email committee minutes
Financial Coordinator Report:
-
IV.
If interested in knowing when UPRs are turned into CSA, contact Melanie
Committee Reports:
Marketing Coordinator Report:
-
When requesting posters, individual committees will be charged for their posters
instead of the marketing account
Events beginning next week need to contact coordinator to discuss advertising
Public Relations Report:
-
Fill out social media sheets
Will begin Social Media Week beginning at the end of the week
• Spotlight Saturday
• Updating website-committee members need to update descriptions
Lecture Report:
-
No report
Special Events Report:
-
1 under new business
Homecoming is October 1
Posters are hung up
Interhall has donated the Chocolate Fountain for the dance
Arts Report:
-
2 under new business
Recreation Report:
-
No report
CampusFest Report:
-
List of performers has been established
Weekend Friday Report:
-
1 under new business
Tabling for next event on Monday
Weekend Saturday Report:
-
Looking into less music events
While tabling, play music to advertise
Still waiting for confirmation from head chief to promote what to make
Multicultural Report:
-
No report
Community Service Report:
V.
No report
Week In Review
- Past Week’s Events:
• Eagle Talks
• Open Mic Night
1. Karaoke machine still isn’t working
2. 16 people, 4 performers
3. Relocated performance to in front of the fire place-plan to continue to
have it there
• Comedian: Victoria Nones
1. Second Improv event cancelled; first event went well with 15 people
attended
2. 32 people attended
• Acapella Group: Kazual
1. 25 people attended
2. Pizza from Water Wars was donated to the event
3. Played modern and throwback songs
4. Contemplating bringing the group back on campus next semester
a. Wednesday night events
-
VI.
VII.
VIII.
b. Promote for commuters who are not here on the weekends
• Water Wars
1. 10 people attended
2. Collaborated from IFC
Upcoming Events:
• 09/21 Game Night
• 09/22 Craft Series: Sand Art
1. Raffling off a printer
• 09/23 Spoken Word: Neil Hilborn
1. Excited for event
2. Good for faculty promotion
• 09/24 Music: Noah Hoehn
1. Posters are distributed
2. Social media request form was submitted
Old Business:
- No report
New Business:
- Committee
• Carly Zukowski allocates up to but not exceeding $700 for Homecoming
food, seconded by Kayla Vanholten.
1. Discussion
a. Account 491: Food for Homecoming
2. Motion: 8-0-1
- Committee
• Kayla Vanholten allocates up to but not exceeding $300 for Fuze Beads,
seconded by Emily Romig.
1. Discussion
a. Account 492: Fuze Beads
2. Motion: 8-0-1
- Committee
• Kayla Vanholten allocates up to but not exceeding $300 for scavenger hunt,
seconded by Anthony Harper.
1. Discussion
a. Account 492: scavenger hunt
2. Motion: 8-0-1
- Committee
• Tyree Mitchells allocates up to but not exceeding $2100 for hypnotist,
seconded by Emily Romig.
1. Discussion
a. Account 491: hypnotist
2. Motion: 8-0-1
Announcements:
IX.
- For next meet UAB night, make new boards for committees
- Keep office table clean
Adjournment:
- A motion was made by Melanie Peckman, seconded by Anthony Harper to adjourn
the meeting.
• The motion carried: 7-0-2
The meeting was adjourned at 9:21.