Minutes of the University Activities Board
Clarion University Of Pennsylvania
Tuesday, November 8, 2016

I.

The meeting was called to order by Schuyler Caffrey at __7:31__ PM on November 8,
2016 with the following board members present:

Brian Hoover, Advisor
Carl Callenburg, Tech Advisor
Schuyler Caffrey, President
Vick Sasenarine, Vice President
Kayla Handy, Secretary
Kayla Vanholten, Arts
Cailyn Pacuraru, CampusFest
Torron Mollett, Community Service

Melanie Peckman, Financial Coordinator
Ivana Chambers-Bennett, Lecture
Gloria Pytlak, Marketing Coordinator
Dakota Roberts, Multicultural
Kat Cross, Public Relations
Anthony Harper, Recreation
Carly Zukowski, Special Events
Tyree Mitchells, Weekend Friday
Emily Romig, Weekend Saturday

The following board positions were absent:
Late:
Anthony Harper, Emily Romig, Tyree Mitchells, Gloria Pytlak, Torron Mollett, Ivana ChambersBennett, Carl Callenburg, Tyree Mitchells
II.

III.

Approval of minutes of the regular meeting of November 1, 2016
- A motion was made by __Kayla Handy___, second by __Vickash Sasenarine___, that
the minutes of the previous meeting be approved as distributed.
• Motion carried: 9-0-1
Open Forum
- Help with November 18th event
• Dakota Roberts volunteered to help
- Policy Procedure Handbook
• Submit long-term and short-term goals
• Community building
• Help with events
• Reach out to committee members to help with events
- One on ones
• Chairman coming to support others

•

IV.

Set a number of events for chairman to attend that do not include the events
that one personally plans
- More team bonding events
• Potlucks, bowling, hiking
• Beginning next semester, plan one event a month to help build community
and team bonding within the group
- Secret Santa names to be pulled next week and to give gifts on last meeting,
December 6th
• Cap budget is $20
- Next week bring school schedule to plan next semester’s meeting time
Non-Committee Reports:
Advisor Report:
-

-

-

Slippery Rock intern, DeWayne Anderson, will be starting tomorrow
• He will be helping in the Marketing department
• Will be in the office on Wednesdays and Fridays
Christmas Parade
• Please keep in mind the date of the float and preparation of it
• Make sure that people are committed to the event
Next semester event ideas
• Jan. 28 Lazor tag
• Dave and Buster’s style of event
• Get events scheduled and planned for spring calendar

Tech Advisor Report:
-

Clarify tech needed for Thanksgiving Extravaganza
Karaoke machine is now working
Collaboration with UAB dance, bring in outside group- to be determined

President Report:
-

-

Wednesday events for next semester
• Get rid of the events or make a change
• Remove from EFSN calendar, program on a Freelance schedule
• Reallocate funds to other programs
• Relaxation Wednesdays?
Intern desk added to the office
White board added to the office to keep track of events
Keep office clean
Anyone willing to work on Open House please feel free to attend

Vice President Report:
-

Events for next weekend need to place their tech sheets in this week
• March 31 Halloween

Feb. 10/11 Valentine’s Day Event
Decorating the Gemmell hallway board for events
•

-

Secretary Report:
-

Email pdfs of posters to put in The Clarion Call
Email minutes

Financial Coordinator Report:
V.

- 1 under new business
Committee Reports:
Marketing Coordinator Report:
-

No report

Public Relations Report:
-

Have a Facebook Account

Lecture Report:
-

Diabetic luncheon colab with NAACP is being pushed back until next semester
Soul Food Sunday is this Sunday, from 7 to 8 p.m. in Gemmell MPR

Special Events Report:
-

Determining a date for Little Sibs Weekend

Arts Report:
-

No report

Recreation Report:
-

1 under new business

CampusFest Report:
-

No report

Weekend Friday Report:
-

2 under new business
Tabling for Saturday event went well
Promoted UFC event

Weekend Saturday Report:
-

No report

Multicultural Report:

-

No report

Community Service Report:
VI.

ABLE is conducting a clothing drive “What can you spare that they can wear?”
Relay for Life participation?

Week In Review
- Past Week’s Events:
• Game Night
a. 7 people attended
• Craft Series: Sip and Paint
a. 90 people attended, had to turn away 30 people
b. Bring her back next semester
c. Next semester use tickets
• Comedy: Dulce Sloan
a. 20 people attended
b. Bring her back next semester
• Dance: Throwback Time Machine
a. 15 people attended
b. Total flop of an event

VII.
-

VIII.
IX.

Upcoming Events:
• 11/09 What’s Cooking
• Coffee Seminar, Half off coffee beans, free samples
• 11/10 Open Mic
• Upstairs Rotunda
• 11/11 Music: Gary Johnson
• Friday Night
• Cookies and harmonicas
• 11/12 Singer: Abe Parker
• Musician
• 11/12 UFC
• Wings and snacks
Old Business:
- Event participation contest
New Business:
- Committee
• Anthony Harper allocates up to but not exceeding $700 for food, seconded by
Carly Zukowski.
• Discussion
a. Account 493: Hella wings
• Motion: 9-0-1

-

-

-

Committee
• Melanie Peckman allocates up to but not exceeding $51.74 for Gary Johnson
event food, seconded by Kayla Handy.
• Discussion
a. Account 901: cookies
• Motion: 8-0-2
Committee
• Emily Romig allocates up to but not exceeding $100 for catering, seconded by
Carly Zukowski.
• Discussion
a. Account 495: Food for Abe Parker
• Motion: 9-0-1
Committee
• Emily Romig allocates up to but not exceeding $1725 for Abe Parker,
seconded by Kayla Vanholten.
• Discussion
a. Account 495: Abe Parker performance
• Motion: 9-0-1

X.

Announcements:
- Interested in helping with the float contact Vick immediately

XI.

Adjournment:
- A motion was made by Schuyler Caffrey, seconded by Kat Cross to adjourn the
meeting.
• The motion carried: 9-0-1

The meeting was adjourned at 9:22.