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Right to Know: The primary copies of these minutes are stored electronically and posted on the
web to inform the campus by the Office of the Vice President of Finance &
Administration. Please feel free to dispose of these secondary copies at your convenience.
APPROVED
MINUTES OF THE FACILITIES PLANNING COMMITTEE MEETING
CLARION UNIVERSITY OF PENNSYLVANIA
CLARION, PENNSYLVANIA
January 26, 2017 - 3:15 p.m.
Carrier Administration Building - Room 114
Members Present:
Chairman Jon Beal – Mathematics
Jennifer Barch – Faculty Senate Institutional Resources/Counseling Services
Diana Brush – Faculty Senate/Career Development Center
Jason Hendershot – Public Safety
Lisa Hepler – Registrar
Donald Leas – Retired Faculty
Eric Martin - Facilities Management (Ex-officio)
John Massa – Safety/Environmental Concerns
Caitlin McNerney – Student Senate/Facilities Committee
Brenda Polatty – Keeling Health Center
Rein Pold – Purchasing
Adam Roberts – Faculty Senate
Steve Selker – Computing Services
Dan Shifflet – Faculty Senate/Chemistry/Mathematics/Physics
Bruce Smith – Dean’s Council
Dan Smith – Academic Affairs
G. Chad Thomas - Student Affairs
I.
Approval of Minutes – G. Thomas made a motion to approve the November 10, 2016
minutes. A. Roberts seconded; motion carried.
II.
Old Business - Items in Progress and/or Completed:
1. Tippin Update – E. Martin reported Department of General Services (DGS) has
tentatively scheduled the pre-bid conference March 23, 2017, with bid openings slated
for mid-April. Start of construction would be determined based on bid opening results
and any follow up with the successful bidder with an anticipated initial job conference in
early May. Tippin is still considered to be an 18-month project. The question was raised
as to the impact on graduation ceremonies for May, 2017. L. Hepler indicated that if
graduation were held in Marwick-Boyd three ceremonies would be necessary resulting
in fewer than the eight tickets currently issued per student.
Detailed meetings are currently underway to address relocations for the Dance Studio
(yet to be determined); Wrestling Room (potentially in the old Gemmell Bookstore) and
athletic coaching offices (temporarily to be housed in Ralston). G. Thomas will notify
the Registrar’s office for class notifications regarding the Dance Studio location.
Facilities Planning Committee
January 26, 2017
Tentative plans are to re-locate over spring break; and it was noted that Computing
Services should be included in the planning meetings for IT considerations related to the
moves. D. Brush noted that CINTA’s items are currently stored in Ralston; however, the
storage area should not be impacted since offices are slated to be re-located to the
second and third floors of Ralston. ADA concerns were also voiced regarding Ralston;
and G. Thomas offered to investigate designations for the first floor.
Following lengthy discussion involving the value bidding system, graduation, safety
concerns with traffic re-directions and crosswalks, it was the consensus of those present
to make the following recommendation to the President’s Executive Council:
RECOMMENDATION: If feasible, the Facilities Planning Committee’s preference would
be to delay construction until after spring, 2017, graduation to allow ceremonies to be
held in Tippin.
D. Leas, Retired Aquatics Faculty Member, was present to pose questions regarding the
proposed Tippin pool designs. He cited various examples of similar aquatics projects
wherein architects’ designs allegedly housed errors, which could place swimmers and
divers at risk and/or interfere with proper swimming techniques. R. Pold indicated that
because this is a Department of General Services (DGS) project that they rarely include
local consultants. D. Leas indicated a desire to view the designs and offer correctional
advice. Chairman Beal suggested he might contact the design architects, DLA Gund,
Pittsburgh, PA, for potential information regarding project designs.
2. Marwick-Boyd Theater Improvements – E. Martin reported Pittsburgh Stage returned to
campus to address curtain concerns about rubbing in the smoke pockets; and this item
was corrected. In December they also replaced skin on the stage surface. A lighting
representative was consulted to evaluate and provide recommendations for an LED
setup in the event that commencement ceremonies might be held in Marwick-Boyd. It
was noted the current lighting is not energy efficient. This proposal is still pending.
3. Moore and Stevens Halls Accessibility Upgrades - E. Martin noted that funds were
released by the State with detail planning now in the hands of the Department of
General Services. Approximately $5M is available for improvements to include Special
Education, Moore and Stevens Halls, and Suhr Library.
4. Steam Tunnel Repair – Wilson Avenue – E. Martin indicated that a local contractor,
Terra Works, Inc. has been given a notice to proceed next Monday, January 30, which
will allow for the supply ordering process to begin. Project field work is slated to begin
May 15 to replace 550 feet of steam line as well as manholes and condensate returns.
The Gemmell entrance on Payne Street could be impacted for one week; and discussion
followed on whether or not Alumni Weekend June 2-3 might be affected. All efforts will
be made to avoid disruptions; however, accessibility to the parking lot is necessary.
Forthcoming planning meetings will incorporate Computing Services to discuss fiber
optic considerations associated with this project.
2
Facilities Planning Committee
January 26, 2017
5. Availability of Credit Card Machines – Due to the requirement for Payment Card
Industry compliance, special ports and security are necessary when credit card
payments are processed. With advance notice, Computing Services can reconfigure
ports to allow processing at other campus locations in addition to those six already in
use. Because credit card machines incur a monthly rental fee from M&T Bank, it was
suggested that a temporary solution might be to utilize the Transitions Office machine
for the GIS Conference during non-peak times when their machine is not in use. A
meeting was held recently to discuss the need for Miscellaneous credit card processing
by other areas such as Athletics for summer camps, Career Services for job fairs,
departmental conference registrations, etc. Due to costs involved with a web-based
system, efforts are being made to find a long-term solution. G. Thomas suggested the
item be removed from the Facilities Planning agenda since this is a Treasury and
Computing Services-related item.
6. Campus Signage – E. Martin noted campus signage has been corrected and/or covered
as needed. Due to safety concerns, signage changes will be necessary once Tippin
construction is initiated. It was noted construction fencing will impact the Greenville
Avenue sidewalk; and temporary signage will be required to direct foot traffic around
the construction site since current crosswalks may not be usable.
III.
New Business – Upcoming Projects:
Key 93 Projects:
a.
Still Hall Cooling Tower - E. Martin reported documents for this project were
received this week from engineers, will need reviewed, and thence will go to
Purchasing. The cooling tower is on a short life expectancy; so timing is
critical for this project.
b.
Still Hall Roof - E. Martin noted this replacement project has been delayed
until summer, 2018.
c.
Still Hall Halon Extinguishing System Replacement – E. Martin indicated
engineers have provided a design packet and met with Computing Services.
The current halon will be replaced with an FM200 system similar to the Becht
Hall server area.
d.
Marwick-Boyd - Roof Replacement – E. Martin stated that contracts should
be out by the end of this week. R. Pold noted there was a very rare
occurrence of a tie between two bids; however, one company was lower on
the addendum. Construction must be scheduled around high school
graduation events and the theater area must be watertight. It is hoped this
project will be completed by July, 2017.
3
Facilities Planning Committee
January 26, 2017
e.
Clarion Campus Sidewalk Repairs – E. Martin noted while some minor repairs
will be done there will be no large scale projects this summer as Key 93
project monies have already been expended.
f.
Venango Suhr Library – E. Martin reported architects were on-site January 13
for an initial meeting with a feasibility study anticipated by April 7. Plans are
to convert the current facility into a learning, commons environment.
Other Business:
1) D. Brush inquired if there were any additional outdoor trash containers that could be
located next to the Health Center entrance of Becht Hall to deter litter. E. Martin will
investigate.
2) D. Brush reported a lack of warm water on the 4th floor of Becht Hall, as well as a low
water pressure issue in the women’s restroom. E. Martin will investigate.
Adjournment - The meeting adjourned at 4:15 p.m.
The next meeting is scheduled for Thursday, February 23, 2017 at 3:15 p.m.
Respectfully submitted,
Wanda Barlett
4
web to inform the campus by the Office of the Vice President of Finance &
Administration. Please feel free to dispose of these secondary copies at your convenience.
APPROVED
MINUTES OF THE FACILITIES PLANNING COMMITTEE MEETING
CLARION UNIVERSITY OF PENNSYLVANIA
CLARION, PENNSYLVANIA
January 26, 2017 - 3:15 p.m.
Carrier Administration Building - Room 114
Members Present:
Chairman Jon Beal – Mathematics
Jennifer Barch – Faculty Senate Institutional Resources/Counseling Services
Diana Brush – Faculty Senate/Career Development Center
Jason Hendershot – Public Safety
Lisa Hepler – Registrar
Donald Leas – Retired Faculty
Eric Martin - Facilities Management (Ex-officio)
John Massa – Safety/Environmental Concerns
Caitlin McNerney – Student Senate/Facilities Committee
Brenda Polatty – Keeling Health Center
Rein Pold – Purchasing
Adam Roberts – Faculty Senate
Steve Selker – Computing Services
Dan Shifflet – Faculty Senate/Chemistry/Mathematics/Physics
Bruce Smith – Dean’s Council
Dan Smith – Academic Affairs
G. Chad Thomas - Student Affairs
I.
Approval of Minutes – G. Thomas made a motion to approve the November 10, 2016
minutes. A. Roberts seconded; motion carried.
II.
Old Business - Items in Progress and/or Completed:
1. Tippin Update – E. Martin reported Department of General Services (DGS) has
tentatively scheduled the pre-bid conference March 23, 2017, with bid openings slated
for mid-April. Start of construction would be determined based on bid opening results
and any follow up with the successful bidder with an anticipated initial job conference in
early May. Tippin is still considered to be an 18-month project. The question was raised
as to the impact on graduation ceremonies for May, 2017. L. Hepler indicated that if
graduation were held in Marwick-Boyd three ceremonies would be necessary resulting
in fewer than the eight tickets currently issued per student.
Detailed meetings are currently underway to address relocations for the Dance Studio
(yet to be determined); Wrestling Room (potentially in the old Gemmell Bookstore) and
athletic coaching offices (temporarily to be housed in Ralston). G. Thomas will notify
the Registrar’s office for class notifications regarding the Dance Studio location.
Facilities Planning Committee
January 26, 2017
Tentative plans are to re-locate over spring break; and it was noted that Computing
Services should be included in the planning meetings for IT considerations related to the
moves. D. Brush noted that CINTA’s items are currently stored in Ralston; however, the
storage area should not be impacted since offices are slated to be re-located to the
second and third floors of Ralston. ADA concerns were also voiced regarding Ralston;
and G. Thomas offered to investigate designations for the first floor.
Following lengthy discussion involving the value bidding system, graduation, safety
concerns with traffic re-directions and crosswalks, it was the consensus of those present
to make the following recommendation to the President’s Executive Council:
RECOMMENDATION: If feasible, the Facilities Planning Committee’s preference would
be to delay construction until after spring, 2017, graduation to allow ceremonies to be
held in Tippin.
D. Leas, Retired Aquatics Faculty Member, was present to pose questions regarding the
proposed Tippin pool designs. He cited various examples of similar aquatics projects
wherein architects’ designs allegedly housed errors, which could place swimmers and
divers at risk and/or interfere with proper swimming techniques. R. Pold indicated that
because this is a Department of General Services (DGS) project that they rarely include
local consultants. D. Leas indicated a desire to view the designs and offer correctional
advice. Chairman Beal suggested he might contact the design architects, DLA Gund,
Pittsburgh, PA, for potential information regarding project designs.
2. Marwick-Boyd Theater Improvements – E. Martin reported Pittsburgh Stage returned to
campus to address curtain concerns about rubbing in the smoke pockets; and this item
was corrected. In December they also replaced skin on the stage surface. A lighting
representative was consulted to evaluate and provide recommendations for an LED
setup in the event that commencement ceremonies might be held in Marwick-Boyd. It
was noted the current lighting is not energy efficient. This proposal is still pending.
3. Moore and Stevens Halls Accessibility Upgrades - E. Martin noted that funds were
released by the State with detail planning now in the hands of the Department of
General Services. Approximately $5M is available for improvements to include Special
Education, Moore and Stevens Halls, and Suhr Library.
4. Steam Tunnel Repair – Wilson Avenue – E. Martin indicated that a local contractor,
Terra Works, Inc. has been given a notice to proceed next Monday, January 30, which
will allow for the supply ordering process to begin. Project field work is slated to begin
May 15 to replace 550 feet of steam line as well as manholes and condensate returns.
The Gemmell entrance on Payne Street could be impacted for one week; and discussion
followed on whether or not Alumni Weekend June 2-3 might be affected. All efforts will
be made to avoid disruptions; however, accessibility to the parking lot is necessary.
Forthcoming planning meetings will incorporate Computing Services to discuss fiber
optic considerations associated with this project.
2
Facilities Planning Committee
January 26, 2017
5. Availability of Credit Card Machines – Due to the requirement for Payment Card
Industry compliance, special ports and security are necessary when credit card
payments are processed. With advance notice, Computing Services can reconfigure
ports to allow processing at other campus locations in addition to those six already in
use. Because credit card machines incur a monthly rental fee from M&T Bank, it was
suggested that a temporary solution might be to utilize the Transitions Office machine
for the GIS Conference during non-peak times when their machine is not in use. A
meeting was held recently to discuss the need for Miscellaneous credit card processing
by other areas such as Athletics for summer camps, Career Services for job fairs,
departmental conference registrations, etc. Due to costs involved with a web-based
system, efforts are being made to find a long-term solution. G. Thomas suggested the
item be removed from the Facilities Planning agenda since this is a Treasury and
Computing Services-related item.
6. Campus Signage – E. Martin noted campus signage has been corrected and/or covered
as needed. Due to safety concerns, signage changes will be necessary once Tippin
construction is initiated. It was noted construction fencing will impact the Greenville
Avenue sidewalk; and temporary signage will be required to direct foot traffic around
the construction site since current crosswalks may not be usable.
III.
New Business – Upcoming Projects:
Key 93 Projects:
a.
Still Hall Cooling Tower - E. Martin reported documents for this project were
received this week from engineers, will need reviewed, and thence will go to
Purchasing. The cooling tower is on a short life expectancy; so timing is
critical for this project.
b.
Still Hall Roof - E. Martin noted this replacement project has been delayed
until summer, 2018.
c.
Still Hall Halon Extinguishing System Replacement – E. Martin indicated
engineers have provided a design packet and met with Computing Services.
The current halon will be replaced with an FM200 system similar to the Becht
Hall server area.
d.
Marwick-Boyd - Roof Replacement – E. Martin stated that contracts should
be out by the end of this week. R. Pold noted there was a very rare
occurrence of a tie between two bids; however, one company was lower on
the addendum. Construction must be scheduled around high school
graduation events and the theater area must be watertight. It is hoped this
project will be completed by July, 2017.
3
Facilities Planning Committee
January 26, 2017
e.
Clarion Campus Sidewalk Repairs – E. Martin noted while some minor repairs
will be done there will be no large scale projects this summer as Key 93
project monies have already been expended.
f.
Venango Suhr Library – E. Martin reported architects were on-site January 13
for an initial meeting with a feasibility study anticipated by April 7. Plans are
to convert the current facility into a learning, commons environment.
Other Business:
1) D. Brush inquired if there were any additional outdoor trash containers that could be
located next to the Health Center entrance of Becht Hall to deter litter. E. Martin will
investigate.
2) D. Brush reported a lack of warm water on the 4th floor of Becht Hall, as well as a low
water pressure issue in the women’s restroom. E. Martin will investigate.
Adjournment - The meeting adjourned at 4:15 p.m.
The next meeting is scheduled for Thursday, February 23, 2017 at 3:15 p.m.
Respectfully submitted,
Wanda Barlett
4
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