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FACILITIES PLANNING COMMITTEE
MINUTES
January 26, 2012
Members Present: Yasser Ayad; Jon Beal; Paul Bylaska; Jack Hubauer; Kayla Lavery; Rose
Logue; Glen Reid; Madeline Robinson; Deb Sobina; Ric Taylor
Others Present: Dan Fleming; Don Leas (retired faculty); Joyce Overly; Rein Pold; Lori
Sabatose
I.

Approval of Minutes – January 26, 2012: A motion was made by Deb Sobina and
seconded by Madeline Robinson to approve the minutes. The minutes were approved as
presented.

II.

Additional Agenda Items: No additional agenda items were added.

III.

Old Business
1. Facilities Master Plan – Rein Pold
Rein Pold stated that the last facilities master plan was done in 1998 with an update in
2001. A pre-bid conference was held on January 17th with 33 participants.
Additional interest has brought the number up to 40 in total. Site visits will be held
on February 7th and 8th. The need for a separate Venango master plan has not been
addressed yet.
FPC will be directly involved and volunteers are being sought to form a negotiating
committee and a selection committee. The negotiating committee will include Rein
Pold, Paul Bylaska and Ric Taylor. A selection committee, comprised of 5 -6
individuals will review information from the architects in electronic form in order to
narrow the search to 3-4 recommended vendors for on-campus interviews. The final
selection of a vendor will occur after that. It is expected to be presented to the
trustees in May 2012. Rein Pold made note of the required amount of work involved
for the selection committee and whether this would allow for student participation.
Madeline Robinson agreed to bring the issue up in Student Senate if to see if there
were any students who would be agreeable to serve for the amount of time involved.
Yasser Ayad, Rose Logue, Deb Sobina and Jon Beal agreed to serve as part of the
selection committee.
A website for viewing information on the master plan can be found at
http://www.clarion.edu/61523/.

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2. Becht – Paul Bylaska
The university is working with the design firm now. The project has been delayed
about four months in ironing out the design. An additional firm will be checking the
documents of the Architectural Engineering firm which is part of the delay. Paul
Bylaska will be working to obtain a printed schedule. There will be individual heat
controls throughout the building.
3. Tippin – Ric Taylor
Ric Taylor distributed a facilities detailed project planning document to the member
of FPC. The design for Tippin was just received from DGS. DGS will begin the
process to select the architectural firm. Ric Taylor and Paul Bylaska will be meeting
next Thursday with the Dave Katis and his coaching staff to discuss the project. Ric
Taylor will be checking with PASSHE to gather information on the process and
length of time. Don Leas asked that given his prior experience, he be involved if
possible. Lori Sabatose raised her concern with a shared pool and asked also to be
included. Ric Taylor welcomed their input.
Geothermal was discussed and Don Leas noted that the Department of Forestry on 2nd
Avenue could be looked at since they use geothermal. Dr. Ayad asked if the $8M
was only design funding. It was explained that the total dollar is preliminary
approved and the contingency is attached to the $8M as DGS approves the change
orders.
4. Venango – Deb Sobina
The bid opening was held today for the Storm Water project and the Nursing Sim
Lab. The preliminary results were good news. The Nursing Sim Lab has 4 primes
and they are positioned well in that funding is on hand to cover $817,900 and
numbers coming in were in the $600,000 range. Montgomery will go off-line after
the spring term in order to complete the project and be back on-line for the fall term.
Carpeting was completed in Frame and the Suhr electrical is done. The photography
club worked with Phil Shuffstall on the aesthetics of the campus. A number of trees
were removed and new plantings put in. The results of their work will be seen this
spring as those plantings take shape.
5. Sustainability Subcommittee – Paul Bylaska
The sustainability subcommittee will now be named the “environmental
subcommittee”. Issues have come up recently concerning the university’s recycling
efforts. Paul Bylaska said that the first thing to do is to research what is currently
being done. A meeting will be set up to discuss recycling with Veolia. Members
discussed the recycling across campus and the campus community’s perception that
what is done is only for “show”. Dan Fleming noted that one problem may be that an
unlabeled truck is seen and although items are sorted into separate bins on campus, all
those bins are dumped into one truck. He suggested more universal containers be put
in place. Kayla Lavery said that she did not believe that Reinhard Villages were
recycling. Madeline Robinson noted that the suites typically have bins that are used
and full. Rein Pold said that 259,370 lbs were recycled last year by Veolia on
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campus. Additional there were electronics. Since 2004, over 87 tons of personal
computers and electronics have been recycled.
6. Emergency Weather Communication – Paul Bylaska
Paul Bylaska spoke about the e-mail that he had sent early this week on emergency
weather procedures and said there were strict guidelines for our policy. It is advised
that students should work with their faculty member ahead of time in case of bad
weather. He also noted that there is no provision for differential time schedules for
delays for bad weather as there is with high schools.
7. ADA
Paul Bylaska said that ADA will be a standing item on the agenda. The President’s
Committee on Disabilities is looking for ADA projects. It was noted by Dan Fleming
that the elevator projects have a 12 week lead time on materials making it harder to
schedule the work. Rein Pold said Carrier elevator was $72K. It was discussed that
time and money would need to be considered. Still Hall is another elevator project.
Lenz Elevator would be doing the work and they would like to have five weeks for
the work which makes this more probable to be done over the summer.
Don Leas said that in the 70’s there was a push to move ADA students to Edinboro
which at the time was better equipped. He also noted that March 15th there will be
new regulations on swimming pools.
8. Grunenwald Center for Science & Technology
Paul Bylaska said the temperatures in the building seem to be more of a problem in
the summer months. The changes in the duct work may have decreased the capacity.
Dan Fleming noted that RediCheck a company currently being used on the Becht
project may have found those types of structural problems had they been used at the
time. Information on RediCheck can be found at http://www.redicheckreview.com/TheSystem/Default.aspx. Rein Pold said that part of the LEED points is
HVAC.
The meeting adjourned at 4:10p.m. The next meeting of the Facilities Planning Committee
will be held on February 23, 2012.

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