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APPROVED

MINUTES OF THE FACILITIES PLANNING COMMITTEE MEETING
CLARION UNIVERSITY OF PENNSYLVANIA
CLARION, PENNSYLVANIA
April 21, 2016 - 3:15 p.m.
Carrier Administration Building, Room 114
Members Present:
Chairman Jon Beal – Mathematics
Jennifer Barch – Faculty Senate Institutional Resources/Counseling Services
Timothy Fogarty – (Ex-officio) Facilities Planning & Management
Christina Hearst – Disability Support Services
Jason Hendershot – Public Safety
Lisa Hepler – Registrar
Sarah Hrubetz - Student Senate, Chair, Student Facilities Committee
Eric Martin - Facilities Management (Ex-officio)
Brenda Polatty – Keeling Health Center
Adam Roberts – Faculty Senate
Daniel Shifflet – Faculty Senate Institutional Resources Committee
Debbie Sobina – Venango Finance & Administration
G. Chad Thomas - Student Affairs

I. Approval of Minutes – A. Roberts made a motion to approve the February 25, 2016 minutes.
B. Polatty seconded; motion carried.
II. Old Business - Items in Progress and/or Completed:
1. Tippin – T. Fogarty provided status on the Tippin project wherein University representatives
had been working with DGS (Department of General Services) on the project’s second bid.
While in process DGS received a bid protest and, following consultation with their legal
counsel, DGS determined the bid process needed to be terminated. Since that time DGS
has provided a third attempt to move the project forward and Clarion representatives
(Heidler, Cullo and Fogarty) are involved in discussions surrounding the re-design process.
The primary difference due to costs will be the scaling back of the original design. The
existing natatorium would remain in the same location but receive a total renovation
(removal of existing natatorium and installation of a completely new natatorium) with an
auxiliary gym addition to the south side facing Marwick-Boyd. This would eliminate costs
related to relocation of the steam tunnels; and all other renovation plans would remain
intact. If there is no phased construction there are savings which could be realized.
No specific timeline is known at this time with the possibility for re-bid by fall, 2016. How
these new developments will impact the sports programs and winter commencement are
still unknown at this juncture because there are many factors and variables involved in the
planning and design process. It was suggested that a communication be sent to the campus

Facilities Planning Committee
April 21, 2016

community that the natatorium is still in the construction plans in order to dispel any
misinformation which might deter recruitment efforts related to swimming students.
The Rec Pool also remains a part of the overall Tippin project.
2. Foundation Suites (Project by Clarion University Foundation, Inc.) – C. Thomas reported that
Wilkinson is down and Nair demolition is currently in process as well. Once demolition has
been completed and the parking lots restored, there will be traffic access from Merle Road
only with no direct traffic access directly onto State Route 322.
3. Marwick-Boyd Theater Improvements – E. Martin reported that final adjustments remain in
regard to the fire curtain which has been scheduled for June, 2016. A few other minor
adjustments are also needed to ensure all is in working order and then this project will be
fully completed.
4. Campus Electrical Upgrade – E. Martin indicated electrical switch gear has been installed.
Additionally a new lid was placed over the sidewalk beside Arnold Avenue near Carrier. The
electrical shutdown planned for May 14-15 will involve shutting down portions of campus in
order to perform all hookups and pulling old switch gear from a manhole by Wilkinson and
Nair. Communications will be distributed to faculty/staff closer to the event.
5. Gemmell Interior Renovation – C. Thomas reported bids have been received and were
within the budget. The Council of Trustees has approved the project and they are awaiting
approval from the Department of Labor and Industry. Student organizations will be packing
for item storage; and there will be no activities scheduled in Gemmell during the summer
months. He noted there will not be any ATM services available but there is a machine
located in Eagle Commons. The PSECU e-Center will remain on campus with an office
across from the old Bookstore with services hours available only during semesters.
6. Stevens and Moore Hall Accessibility Upgrades – E. Martin indicated we are awaiting the
release of funds which will then allow for initiation of the design. The capital program
funding includes only improvements for ADA specifications such as elevators and bathroom
upgrades in Moore Hall and the Special Education buildings. Monies, unfortunately, are not
available for general building improvements.
7. Steam Tunnel Repair – E. Martin indicated Facilities has been working with Purchasing in
order to begin project work by July 15; however this will need Trustee approval and this
project requires a bid process which has resulted in a very tight time frame. With Gemmell
already being off-line this summer for renovations it is an optimal time to perform steam
tunnel repairs along Wilson Avenue including replacement of up to three man holes.
G. Thomas noted that CSA employees will still remain in Gemmell during remodeling and
are slated to be relocated in the old Bookstore location. E. Martin felt that non-steam A/C
is utilized in Gemmell which should not disrupt that service; however this will be verified. It
was also noted that hot water will need to be available for displaced workers.

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Facilities Planning Committee
April 21, 2016

8. Campus Wide Johnson Controls Upgrade – E. Martin reported this project has been
finalized.
III. New Business:
1. Key 93 Projects – E. Martin discussed the following items earmarked for Key 93
improvements, noting that Steam Tunnel repairs are also being funded by Key 93 monies,
the cost of which has inhibited any additional projects for consideration at this time.
a. Still Hall Roof – A proposal will be submitted to architects this week to proceed with
design work with hopes of completion by end of summer, 2016.
b. Still Hall Cooling Tower – The Heating/Ventilation/Air Conditioning contract is being rebid and the cooling tower will be ordered under the new contract.
c. Marwick-Boyd Fine Arts Center Roof – A packet will be submitted this week to proceed
with design; although it was noted this is a much larger project than the Still Hall roof
and, thus, subject to availability of remaining Key 93 funding.
IV. Other Business:
1. Restroom Facilities – A. Roberts inquired as to locations of single use restrooms in addition
to those in Becht/4th Floor and Still Hall. E. Martin indicated he and Amy Salsgiver/Social
Equity have a meeting scheduled following graduation to discuss this topic. He noted a
space in Tippin is available beside the weight room, as well as North Main Suites, Valley
View, and Campus View. The plan is to look campus-wide to set up as many as possible
with the least amount of expense. It was noted locations should be communicated to the
campus community and students.
2. Handicapped Parking – C. Hearst indicated there is a current shortage of handicapped
parking spaces for staff and students who need to access Becht Hall which is a high traffic
building; and she inquired as to the possibility of additional spaces being identified at
Egbert. J. Hendershot will check into the feasibility of additional spaces.
3. Campus Outdoor Seating – B. Polatty inquired as to whether or not there were any
additional sites that could be earmarked for outside seating for staff and students. It was
noted that this may be a consideration under the Facilities Master Plan; but currently there
is seating available outside of the former Starbuck’s by Eagle Commons. Any seating must
be permanently installed; otherwise, it is subject to being stolen. Student Senate will be
conducting a survey to garner students’ opinions on the matter.
4. Becht Hall – L. Hepler thanked the Facilities staff for addressing maintenance items in the
restrooms.

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Facilities Planning Committee
April 21, 2016

5. Venango/Clarion – D. Sobina reported on the following items:
a. Ralston Hall - Significant water damage was incurred on April 15 due to equipment
failure. E. Martin indicated the problem was identified as a malfunction in which hot
water in the coil ruptured. The server which operates the pediatric simulator and
control room equipment all suffered damage. D. Sobina noted that simulation labs
were relocated to Rooms 144/166 and faculty offices also required re-location. All
equipment will need to be re-certified prior to students’ returning for classes in the
fall. Two insurance companies are currently assessing the damage and impact of
loss.
b. Venango Fire Alarm System – The annual facilities tour identified a critical need for a
new alarm system; however, due to budget concerns, funding will need to be
identified to cover costs.
c. Montgomery Hall – The annual Council of Trustees’ facilities tour last summer
identified the need for a new roof which will require funding. Planning is also in
process for a mother’s room.
d. Venango Pond – Work is slated to begin soon in order to rebuild the pond habitat.
e. Suhr Library – A task force is looking into a two-phased remodeling project for the
library. Phase 1 involves funding which has been identified from an endowment for
some interior upgrades; and Phase 2 will look at the entire building in regard to ADA
issues, needed electrical upgrades, etc.
V. Adjournment: The meeting adjourned at 4:00 p.m. The next meeting will be scheduled for
the fall, 2016 semester at a date and time to be determined.
Respectfully submitted,
Wanda Barlett

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