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Edited Text
September 27, 2018
8:30 a.m. – 3:30 p.m.
Crawford Center Conference Room
Call-In Information:
Study Session
1-877-820-7831 Passcode 9732006#
Call-In Information:
Quarterly Business Meeting 1-844-799-2451 Passcode 52786156#
8:30 a.m.
Welcome – Chairperson Frampton
1. Talking Points for Chancellor visit
2. Dates for 2019 COT meetings
Interim President Hannan’s Report
1. Start of Academic Year Update
Academic Affairs, Interim Provost and Vice President for
Academic Affairs, Dr. James Fisher
1. Academic Program Changes
Finance and Administration, Interim Vice President for Finance and Administration,
Mr. James Sheehan
1. Certification of Compliance with BOG Policy 1985-04-A: University External
Financial Support
2. Proposed FY 2018-2019 Budget
3. Multi-year Budget Projection
4. Contracts and Purchases – July and August, 2018
Student Affairs, Associate Vice President for Student Affairs, Dr. Stacie Wolbert
1. Comprehensive Housing Study
1:00 p.m.
2:30 p.m.
2:30 p.m.
Executive Session (Lunch included)
Welcome, Chairperson Frampton Opens the Meeting
Roll Call and Public Comment Period
Welcome - EU Student Trustee Kyle Hurysz
Old Business
Action:
• Minutes – Quarterly Business Meeting held on July 24, 2018
New Business
Action:
• Posthumous Honor of the Contributions of Representative Flo Fabrizio
• Proposed Meeting Dates for 2019
President
Interim President Michael Hannan
President’s Report to the Council of Trustees
Academic Affairs
Interim Provost and Vice President for Academic Affairs, Dr. James Fisher
Academic Affairs Report
Action:
• Interim President Hannan recommends approval of the reactivation of BA
Art History
Finance and Administration
Interim Vice President for Finance and Administration, Mr. James Sheehan
Finance and Administration Report
Action:
• Interim President Hannan recommends approval of contracts and purchases
as reviewed by the Council of Trustees for the period of July and August
2018
Action:
• Resolution – Certification of Compliance with Board of Governors Policy
1985-04-A: University External Financial Support
Action:
• Interim President Hannan recommends approval of the proposed 2018-2019
budget.
Enrollment Management
Vice President for Enrollment Management, Dr. William Edmonds
Enrollment Management Report
University Advancement
Vice President for Advancement, Ms. Marilyn Goellner
Advancement Report
Student Affairs
Associate Vice President for Student Affairs, Dr. Stacie Wolbert
Student Affairs Report
Marketing and Communications
Assistant Vice President for Marketing and Communications,
Ms. Angela Burrows
Marketing and Communications Report
Executive Committee/Representatives Reports
Trustee Harold Shields
PACT Executive Committee Report
Trustee Daniel Higham
Alumni Board Report
USI Report
Chair Dennis Frampton
Foundation Board Report
3:30 p.m.
Close
NEXT Meeting of the EU Council of Trustees is December 14, 2018 – Study Session
EDINBORO UNIVERSITY COUNCIL OF TRUSTEES
September 27, 2018 Meeting
Academic Affairs Report
July-September 2018
University Recognition
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Best MSW Programs ranked Edinboro University’s Master of Social Work program No. 20 on the 50
Best Online Masters of Social Work Degree Programs 2018 list.
Faculty Recognition
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Dr. David Hurd (Department of Geosciences), Director of the Edinboro University Planetarium, is the
recipient of the 2018 Richard H. Emmons Award for Excellence in College Astronomy Teaching,
awarded by the Astronomy Society of the Pacific. The Emmons Award is the only global award that
recognizes a lifetime of astronomy education. The award honors Dr. Hurd’s service to college-level
students as well as his outreach to K-12 students and the community.
Student Accomplishments
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Geology major Hunter Klobuchar and Communication Studies major Tyler Waltenbaugh spent three
weeks this summer conducting research on brook trout in Pennsylvania streams and presented the results
at a meeting of Trout Unlimited in Bellefonte, PA.
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In August, Edinboro senior Derrick Goodenow was published in the Ninth Edition of So You Want to
Be a Financial Planner: Your Guide to a New Career. He wrote about his experience in Edinboro’s
Personal Financial Planning (PFP) program. Derrick, a Business Administration major, is the current
president of the University’s Personal Financial Planning Club.
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Edinboro ROTC students had a busy, challenging, and productive summer and early fall:
° Six Cadets attended and graduated Basic Camp. These Cadets are now fully integrated into the
ROTC program as MS IIs and MS IIIs.
° Eleven Cadets attended Advanced Camp this summer at Fort Knox. Sixty percent of the Cadets
who attended received an outstanding or excellent rating on their camp evaluation. One Cadet
was unable to complete camp as a result of an injury.
MS II Cadet Alexander Taylor was also able to participate in Advanced Camp this
summer as OPFOR (opposing force in wargame scenarios).
Cadet Cameron Silvis traveled to Fort Brag this summer for CTLT (Cadet Troop Leader
Training). He was integrated into C TRP/ 3-73 CAV where he was mentored by a Platoon
Leader and participated in a Troop Live Fire.
° Three Cadets attended CULP (Cultural Understanding and Language Proficiency) this summer:
Cameron Silvis traveled to Angola; Owen Tshudy traveled to Paraguay; and Ethan Dennis
traveled to Thailand.
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Cadet Kyle Kanell attended Project GO this summer. Project GO “promotes critical language
education, study abroad, and intercultural dialogue opportunities.” Cadet Kanell travelled to
Morocco, where he studied Arabic.
Two Cadets attended and graduated Air Assault School this summer where they earned their Air
Assault wings. Cadet Chad Rogers attended school at Fort Benning, while Cadet Ethan Dennis
attended school at Fort Campbell.
Following her completion of advanced camp, Cadet Amber Bokshan attended the NSTP (Nurse
Summer Training Program). During the program, Cadet Bokshan worked in the Mother Baby/
Postpartum unit at Carl R. Darnall Army Medical Center, Fort Hood. While she was there she
also earned the Pre-Hospital Trauma Life Support (PHTLS) certification.
As part of SHARP (Sexual Harassment/Assault Response and Prevention) training, Edinboro
Cadets, in conjunction with the Edinboro University Police, conducted a “Blue Light Run” on
September 7. Cadets ran to all of the blue lights on campus and set each one off. This served a
number of purposes, including ensuring that each light works, that Cadets know the location of
the lights and how to use them, and bringing attention to SHARP-related issues both in a college
and Army setting. Edinboro ROTC is currently working with the university to schedule Title IX
training for Cadets, as well as planning an internal SHARP briefing to the Cadets.
Cadets, along with other student groups, volunteered to help students and families on move-in
day. In addition, Cadets conducted the Color Guard during the University’s freshmen
convocation.
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Kaitlyn Hallock, who graduated summa cum laude this past May, was the recipient of the 2018 Sigma
Alpha Iota National Collegiate Leadership Award. This is the highest honor a collegiate member of the
international music fraternity can achieve.
•
Donald Seagreaves ’16, BSBA in Personal Financial Planning, was named to the All-Academic Team
for Alpha Kappa Psi, the national Professional Co-Ed Business Fraternity.
Campus Programming and Community Outreach
•
Five new on-site programs and classrooms in Butterfield Hall were launched this fall semester
through the School of Education:
° The Boro Little Learners Academy is a preschool providing children ages 3-5 early learning
opportunities. The Director of the Little Learners Academy is Professor Robin Howell
(Department of Early Childhood and Reading).
° The Children’s Center, in partnership with Pittsburgh’s Western Pennsylvania School for the
Deaf, offers quality preschool programming tailored to deaf and hard-of-hearing children.
° On Wednesdays and Fridays, the art therapy studio of Edinboro’s Art Therapy program is now
open for use by students, employees, and community members. The studio is a space for people
connect with each other, produce art, and work through issues like anxiety, stress, or depression
in a safe and accessible place.
° The Dr. Mary Jo Melvin Literacy Center, established in 2007, provides quality literacy
materials for the campus and regional communities. The Center was recently renovated
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with additional books and materials as well as a series of murals depicting characters from
classic children’s books.
The University has new mock counseling labs that allow Counseling, Psychology, and
Education students to engage in practice counseling sessions under the direct supervision of
trained instructors.
•
The Department of Communication, Journalism and Media, in collaboration with the Center for Career
Development and Experiential Learning, are opening an on-campus Speaking and Presentation Center
in the fall semester. Undergraduate and graduate students will receive support in conducting research,
creating outlines, practicing delivery of presentations, and using technology in speech preparation. The
center will be located on the second floor of the Baron-Forness Library, in the Center for Career
Development and Experiential Learning.
•
FirstEnergy Foundation provided a $20,000 grant to support Edinboro University’s Center for
Branding and Strategic Communication (part of the Northwest Pennsylvania Innovation Beehive
Network). The Center assists start-up regional businesses by providing services in graphic and web
design, video production and comprehensive public relations. In addition, grant funds were received
from the ARC, EDA, and Ignite Erie in support of the new center.
•
Edinboro’s Global Education Office, in conjunction with faculty members in several academic
departments, announced a range of study abroad programs that will take place in the spring and
summer of 2019:
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The Center for Career Development and Experiential Learning welcomed two new assistant directors
this summer. Peter Ostrander and Christina Moreschi will assist students with their career and
professional development goals, specifically offering the following services:
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Career & personality assessments
Individual and group career coaching/planning
Internship and job searching
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Professional writing
Hands-on learning opportunities
Graduate/professional school planning
Occupational data and projections
Choosing and/or changing majors
Networking
Interview preparation
Presentations and workshops
Personal branding and professional development
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On September 6-10, Edinboro University held the 25th Annual Edinboro Highland Games, organized
by Dr. Tim Thompson, Dr. Melissa Gibson, (both of the Department of Communication, Journalism,
and Media), and Beth Zewe (Director of the Office of Continuing Education and Workforce
Development and University Ombudsperson), with support from Edinboro’s Student Government
Association. The Highland Games brings 5,000 visitors to the campus and is enjoyed by many Edinboro
students and student groups, who volunteered, provided games for kids, staffed booths providing
information and selling student-made goods, and participated in numerous events, including Bonfire
Friday, the Plein Air competition, archery, disc golf, and many musical performances. Signature events
include the U.S. National Scottish Fiddle Competition and Regional Scottish Fiddle Competition; the
U.S. National Scottish Harp Championships and Regional Harp Competition; a sanctioned Highland
Dance Competition; a sanctioned Solo Bagpipe and Drum Competition; and the Pro/Am Heavy Athletic
Competition.
•
The Edinboro University Planetarium will celebrate 50 years of informational entertainment on
September 29. Fall 2018 events that have already occurred include the following:
° September 5: “What's Up Wednesday”: The name says it all. Explore current constellations and
other objects visible in your backyard.
° September 8: “Celtic Nights”: In conjunction with the Edinboro Highland Games & Scottish
Festival, the Edinboro University Planetarium journeyed to Edinburgh, Scotland, to relive the
night sky over Edinburgh while learning about Celtic constellations, Scottish traditions and
mythology.
° September 10: “Legends of the Night Sky”: This enchanting tale included all the ingredients that
make Greek mythology so interesting: love, heroism, betrayal and combat to the mortal end.
° September 18: “Fall Nights”: The EU Planetarium staff explores the real reason for the seasons.
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The Eighth Annual Potterfest, organized by Dr. Corbin Fowler (Department of English and
Philosophy), was held September 15-23. Potterfest is not just a celebration of all things Harry Potter,
but also an academic event for students, scholars, and the community. Signature activities include the
Potterbowl Trivia Contest, a scavenger hunt, several Potter-related academic presentations, and a
Quidditch match.
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On September 19-20, Edinboro University’s Clay Club sponsored a lecture by artist Eric Botbyl and
demonstration workshops.
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The School of Education Candidacy Ceremony, where Edinboro Education students will be
recognized for their good work and “pinned” as teachers, will be held on September 27, with special
guest Noe Ortega, Deputy Secretary for the Office of Postsecondary and Higher Education at the
Pennsylvania Department of Education.
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Dr. Jim Fisher, Interim Provost and Vice President of Academic Affairs, gave a presentation on
September 20 as part of Edinboro University’s annual Constitution Day events. Dr. Fisher led a public
discussion on “The Future of Abortion Rights in America.”
•
Dr. Stephen Sullivan, Associate Professor in the Department of English and Philosophy, gave this
academic year’s first Edinboro Social Equity Distinguished Lecturer Series presentation, on September
25. Dr. Sullivan discussed “Donald Trump’s Theory of Justice.”
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At their September 27 meeting, the Edinboro Biology Honors Society, Beta Beta Beta, welcomed Dr.
David Montefiore, a 1978 Edinboro graduate and current Duke University Medical Center Professor
and Director of the Laboratory for AIDS Vaccine Research and Development. He gave a presentation,
“A Path to a Vaccine for HIV.”
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On September 28, the Department of Communication Sciences and Disorders will host the 30th annual
Speech-Language-Pathology Alumni Conference. The conference has a long tradition of bringing
leading figures from speech-language pathology and audiology to Edinboro to share their expertise with
our students, clinical preceptors, and area practitioners. This year features two full-day sessions:
Deborah Dixon will present on school-based practice, and Vince Clark will address how to make
flexible endoscopic examination of swallowing accessible in a rural healthcare setting.
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During the end of September and beginning of October, the Center for Faculty Excellence and the
Department of Social Work will host a five-part documentary series titled The Trade, which sheds
light on the opioid epidemic affecting families across the United States. Moderators include Drs. Elaine
Rinfrette and David Pugh (Department of Social Work), Elizabeth Gillette (Department of Nursing),
Wayne Hawley (Department of Psychology), Sam Claster (Department of Sociology) and Dr. Daniel
Snow, of Gaudenzia Erie Inc.
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Several organizations provided grants to support cultural events at Edinboro:
° The Erie County Gaming Revenue provided $4,118.64 to support the Edinboro Highland
Games and Edinboro University’s Homecoming.
° Erie Arts and Culture provided a grant of $2,392 for the Edinboro Highland Games and the
Edinboro University Chamber Players to offset the costs of performances.
° PA Partner in the Arts provided grant support of $9,000 to the Chamber Players, Highland
Games and Bruce Gallery to assist with operational costs.
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The Enterprise Development Fund provided $2,000 to support academic success initiatives at Porreco
College.
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During the fall semester, students in a Personal Training Course offered by the Department of Health
and Physical Education will provide free personal training to 12 Edinboro University employees.
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The Center for Faculty Excellence, headed by Director Kathleen Dailey (Department of Early
Childhood and Reading), offered several professional development opportunities for Edinboro
University faculty during the month of September, including training in technology skills and two
webinars: “Engaging All Students in Global Learning,” and “Black Men & Their Mental Health:
Overcome Barriers, Stigmas & Ensure Academic Success.” Furthermore, throughout the fall semester,
faculty members will share their individual professional development experiences with their colleagues
by presenting their research and/or scholarly work in CFE forums.
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To prepare for the spring 2019 launch of Edinboro’s new multi-modal Master of Business
Administration program, the University’s first MBA-specific tenure-track faculty member, Professor
Christine Billen, was hired and is working with Graduate Admissions to enroll students.
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Erie Insurance awarded $15,000 in tax credits to Edinboro University to collaborate with regional school
systems to hold camps and learning experiences for K-12 students in the areas of STEM, business,
communications, and history.
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The Grants and Sponsored Programs department recently developed a grant writing handbook to
assist faculty and staff. The department also led the PASSHE Faculty Professional Development
Council’s application revision process. Finally, this academic year, Grants and Sponsored Programs will
offer funding for faculty to pursue professional development related to effective grant writing and
submission.
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Edinboro University, through its Office of Continuing Education and Workforce Development, is a
partner with the Department of Community and Economic Development’s WEDnetPA Program. This
program allows Pennsylvania employers to upgrade the skills, education, and training of their new and
existing employees. Advanced Technology training and Essential Skills training are available to
qualified in-state businesses and out-of-state companies relocating to Pennsylvania. Edinboro
University is one of 26 WEDnetPA partners across the Commonwealth. Edinboro University’s 2018-19
WEDnetPA Current Year Funding currently stands at $222,585. Companies may receive awards in both
Essential Skills training and Advanced Technology training. As companies utilize funds, EU may
request additional funds to serve our region and additional companies may apply throughout the entire
cycle. Current companies receiving funding include the following:
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Custom Engineering Company
Entech Plastics, Inc.
ErieTec, Inc.
Eriez Manufacturing Company
Great Lakes Automation Machining
Haysite Reinforced Plastics
Industrial Sales & Manufacturing, Inc.
J.M. Smucker
Machining Concepts, Inc.
McInness Rolled Rings
Meadville Medical Center
Modern Industries, Inc.
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Prism Plastics, Inc.
Process & Data Automation, LLC
Seco/Warwick Corporation
Silgan Plastics
Viking Tool & Gage, Inc.
The Warren Company
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The first certificate class for the Pennsylvania Department of Environmental Protection (DEP)-approved
Wastewater Operator Certificate Program has begun with six participants. Instructors consist of area
Wastewater Superintendents, certified operators, engineers and lab technicians. This program provides
180 hours of training from September 2018 through May 2019. The program consists of 10 separate
components and the components are open to current certified operators for continuing education hours.
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Edinboro University, in collaboration with the Borough of Edinboro, received Transportation
Enhancement funds to install sidewalks extending to the Giant Eagle plaza on Route 99, which will
provide students and the community a safe walking route. Additional funds were received from the Erie
County Gaming Revenue for improvements to downtown Edinboro.
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M A R K E T I N G A N D C O M M U N I C AT I O N S R E P O R T
FOR THE COUNCIL OF TRUSTEES
SEPTEMBER 2018
All Systems Go
I am very excited to report that months of work by many people came together in a number of ways during
August and September. Here are some key examples:
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Campus Brand Launch a Success – “For Those Who Strive,”
the University’s brand-essence campaign, was introduced
to faculty and staff on Aug. 30 as part of Interim President
Hannan’s welcome back address. Later that day, we had a
separate reveal for students during the annual fall barbecue.
The unveiling represented the culmination of work by BD&E, our in-house Marketing and
Communications team, and colleagues from across campus, including the President’s Office, Facilities,
Information Technology Services, Chartwells, the Pipe & Drum Band and others. These offices worked
hand-in-hand with us to ensure a very successful launch.
In addition to the in-person announcement by Interim President Hannan, the multichannel campaign
rollout included a prominent web presence, an aggressive social media push, and email to students,
faculty, staff, alumni and parents. In addition, banners large and small, bearing the “For Those Who Strive”
brand line are now present throughout campus and students are responding very well.
Getting buy-in from the University community before our new advertising campaign goes public this
month is critical to the success of our new positioning efforts. Faculty, staff and students have to own
our new narrative, core elements of which originated with them and were communicated last spring
during conversations with BD&E staff.
• New Advertising Launched – Digital ads, TV, radio and billboards are up this month, boldly
advertising our “For Those Who Strive” campaign.
Here are samples of the art to be used on billboards:
For those who
Edinboro.edu
For those
who
Edinboro.edu
For those who
Edinboro.edu
For those who
Edinboro.edu
For those
who
Edinboro.edu
For those who
Edinboro.edu
Our new television spot will launch in the fall:
CLICK TO VIEW THE TELEVISION SPOT
The traditional ads are aimed at general awareness of the University, while the digital ads are intended
for both general awareness and to promote specific programs. Digital ad placements will be ongoing,
while placement of television, radio and outdoor ads will coincide with peak times during the
student-recruitment cycle.
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Admissions Materials in Hand – Our newly designed Admissions materials are in hand or will be
within the week. Designed with prospective students and their families in mind, these materials are
lean on copy and heavy on photos, testimonials and other proof points to demonstrate the value
added of an Edinboro degree.
• Virtual Tour – Our website now features a new virtual tour, highlighting key campus locations.
New Academic Programs Announced
We have done aggressive promotion of our new academic offerings.
News of the programs has been shared via our website, social media,
email and outreach to the regional press. The media picked up on
the story and the resulting coverage has been very positive.
Digital advertising will also be used to promote some of these new
programs, along with some existing ones.
CLICK TO VIEW THE NEW PROGRAMS
eSports Announcement Created a Splash
The Sept. 17 announcement that we’ll be launching an
eSports program in fall 2019 garnered a great deal of
positive visibility. We’ve been getting very good
feedback on social media from students and alumni.
Media coverage has been quite extensive, not only in
Pittsburgh and Erie, but also in the eSports trade press.
A digital advertising campaign is also being developed
to promote the program.
CLICK TO VIEW THE ANNOUNCEMENT
Media Relations Generated Positive Buzz
News of the campaign launch, along with coverage of our new programs and the eSports announcement,
created a wave of positive, regional media attention. These efforts, combined with interviews with President
Hannan, which focused on our increased admission standards and improved first-to-second-year retention,
generated a good deal of positive buzz as we began the academic year.
EDINBORO STRIVING FOR THE FUTURE
EDINBORO WELCOMES BACK STUDENTS TO CAMPUS
EDINBORO ANNOUNCES NEW ACADEMIC PROGRAMS
EDINBORO LOOKS TO THE FUTURE - IN ESPORTS
EDINBORO ADDING ACADEMIC PROGRAMS
TO BOOST ENROLLMENT
EDINBORO WILL LAUNCH NEW KIND OF SPORTS TEAM
The Boro Magazine in Production
Work on the fall issue of the University magazine is under way with plans to mail in late November/early
December. The cover story package will feature a number of profiles on alumni and students, all of whom
reflect the characteristics common among Edinboro students, alumni, faculty and staff – persistence,
perseverance and grit. The package will provide an opportunity to tout outcomes and re-introduce the
“For Those Who Strive” campaign.
Conclusion
The last two months have been busy ones, but it has been quite satisfying to see things coming together.
Our goal is to shift the narrative and to accurately tell the Edinboro story in a compelling way, one that
resonates with prospective and current students, alumni, prospective and current parents, faculty, staff and
the broader community. We are on our way!
Enrollment Management Report
Thursday, September 27, 2018
Learning Commons Report
1. During the 2017-2018 academic year, the Academic Success Centers on both main campus and
the Porreco College delivered or participated in a total of 141 programs. Programs included
university-wide events such as Open House and Admitted Student Day, as well as Center-specific
programming such as academic workshops and the Major’s Fair.
2. Also during the 2017-2018 academic year, the Academic Success Center conducted 3,644
appointments with 1,242 students. Ninety-six percent of students who responded to a survey
about their appointment said they would recommend the Center to other students based on their
experience.
3. The Academic Success Center is currently working on new programs, including a program for
students in the “murky middle” (students with a GPA between 2.0 and 2.9), the working name of
the program at this time is “Scot Scholars”. A pilot program is set to launch in the spring of 2019.
Also being planned is a new university-wide study table program, also set to launch in spring of
2019.
4. The Academic Success Center is actively advertising new positions within the Center for
undergraduate students. The Student Success Ambassadors will actively promote the Center to
other students on campus, manage the Center’s social media, and serve as peer mentors for the
murky middle program.
5. Twenty-four TAA students graduated from Edinboro University in May or August of 2018.
These students were dislocated workers, primarily from GE who were receiving the Trade
Adjustment Assistance federal grant. Edinboro University had more degree and certificate
programs approved for TAA funding than any other training provider in the State of Pennsylvania
for the 2017-2018 academic year (for a total of 70 programs).
6. The Global Education Office will host Trivia Night – a fundraiser for EU Study Abroad
scholarships for students – on October 18th at 5pm in Van Houten North Dining Hall. Cost to
participate is $20 and anyone can register by going to edinboro.edu and typing “trivia night” in
the keyword search. Last academic year, the proceeds from this fundraiser provided 23 students
over $12,000 toward the cost of their study abroad experience.
7. During the 2017-2018 academic year, a total of 146 participants (101 of which were students)
participated in a study abroad trip. The number of participants increased by 73% compared to the
preceding academic year and the number of students increased by 80%.
8. For fall 2018, EU welcomed nine new international students (one graduate, six undergraduates,
and one exchange student) from eight different countries (South Korea, Kenya, Chile, Turkey,
Nigeria, China, Canada, and Germany). In the spring of 2018, EU was in the top five PASSHE
schools for enrollment of international students.
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Admissions Initiatives
1. We launched Admissions Social Media accounts this summer for Facebook, Twitter, and
Instagram. Snap Chat may be added in the near future. The admissions recruiters also added
these social media icons to their email signatures to promote the opportunity for students to
engage with Edinboro via these sights.
2. The Edinboro University Application for 2019 went live on July 9, 2018.
3. Edinboro University became a member institution with the Common Application this year and the
new freshman application for 2019 went live on August 1, 2018. The new transfer application is
still in production and should go live by the end of September.
4. The EAB contracts for the Adult Learner Recruitment, Transfer Collaborative, and Senior
Application Marketing Campaign kicked off in early August (after final PASSHE approval the
end of July) and we’re implementing the plan ongoing with the Senior Application deployment
occurring in early October and the Transfer Portal ‘go live’ in early March.
5. Summer Visit Days – We redesigned the Summer Visit Day programs to include interaction with
faculty and a picnic lunch. The programs were well received by our faculty and students/guests
who were in attendance. Due to our increased promotion of the programs via direct mail, email,
and robo calls we saw an increase the number of students attending compared to summer 2017 –
213 students attended the three programs this summer compared to 133 attending the two
programs last summer.
6. Edinboro Elite Mailers, including a personalized letter in a specially designed #10 envelope, were
sent to about 56,000 rising high school seniors in August to encourage them to visit campus and
apply for admission. The Elite candidates were selected as academically talented students who
would meet the admissions matrix and have a high likelihood of enrolling at Edinboro (western
PA, western NY, and NE Ohio, as well as students who had previously inquired or visited
campus). Advantages for the Edinboro Elite candidates are:
a. Priority Application Processing: Beginning in mid-September, students will receive an
admission decision within two weeks, once we receive their completed application and
materials.
b. Scholarships: Automatic consideration for top Edinboro University scholarships.
c. Edinboro University Honors Program: Automatic consideration for Honors Program
admission.
d. Application Fee Waiver: $30 application fee waived if a student has already visited campus or
attends during a future visit (visit opportunities are listed at www.edinboro.edu/visit).
e. No Essay or Recommendations are required for application review.
7. Boro Pathways to Success Transitions Program is a program designed to assist African American,
Latino, Asian American, Native American, and International (A.L.A.N.I.) incoming freshman in
the transition from high school to Edinboro University. Boro Pathways to Success is designed to
address issues such as student development, finances, networking and utilizing on and off campus
resources to help students be successful. Finally, the program is designed so students to have the
opportunity to meet fellow classmates, and begin forming a support system of their own. Students
in the program were able to move into their residence hall on Wednesday, August 22nd, and the
program continued through Thursday, August 23rd. The Boro Pathways students then join the
rest of the new student body by participating in the Welcome Weekend activities.
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The program, overall, was a success this year. We had 7 students participate in the event and we
are hoping to increase this number next year. Throughout the academic year, the Center for
Diversity and Inclusion will continue to follow-up with the students who participated. In addition,
each student will be assigned a Pathways Mentor to ensure that each student has continual
guidance and a connection to campus resources, such as faculty and staff.
8. The Pittsburgh Promise and Edinboro University recently agreed to a Preferred College Partner
Status agreement. The benefits for Edinboro are, inclusion in The Promise’s list of Preferred
College Partners sent with other “Back to School” materials that were sent to PP homes, inclusion
in the fall issue of The Promise’s magazine, 𝑝𝑝2 and in the list of Preferred College Partners
included in future issues of the magazine, a full-page sponsorship ad (free of charge) in an issue
of the magazine (this includes an opportunity to be featured in “Ask the President” section),
listing on The Promise’s website page and linking to Edinboro University website, inclusion in
the Preferred College Partners brochure, Campus visit by Promise Ambassadors (senior class high
school interns) and promotion of Edinboro to their peers, and promotion of Edinboro University
at The Promise’s in-school and community outreach programs for PPS students and families.
This new Preferred College Partner status will provide students who earn the Pittsburgh Promise
Scholarship with additional aid of $2,500 per year for on-campus housing. The Pittsburgh
Promise scholarship is designed to promote post-secondary enrollment for high school graduates
from the Pittsburgh Public Schools. Students who have earned the Pittsburgh Promise
Scholarship have met a list of requirements that has been designated by the Pittsburgh Promise.
The initial round of Preferred College scholarships will be available for incoming first-year
students in fall of 2019.
9. We have been working with University Marketing and BD&E over the summer months to
develop new publications for admissions recruitment and yield. The new high school senior
inquiry mail flow (students who have shown an interest and inquired, visited campus, met with an
admissions rep at their high school or a college fair, etc.) includes the following five mailings:
a. Viewbook mailing with personalized letter from director of admissions, Edinboro Flag
Cutout, in a uniquely designed 10 x 13 mailing envelope.
b. Outcomes brochure mailing with a personalized letter and business card from Interim
President Hannan in a specially designed 9 x 12 envelope.
c. Get Involved brochure mailing with a personalized letter from the Vice President for
Enrollment Management along with a housing brochure and Fighting Scots Cutout in a
special 9 x 12 envelope.
d. Financial Aid brochure mailing with personalized letter from the Director of Financial Aid in
a special 7 ¼ x 9 envelope.
e. Parents’ brochure with a personalized letter and business card from president Hannan in a
special 9 x 12 envelope.
10. In addition, two other new recruitment/yield pieces were developed.
a. The Rave Reviews brochure which highlights key features of Edinboro University,
particularly our academic accolades to use for recruitment events and programs off and on
campus (high school visits, college fairs, admissions events, etc.).
b. The At a Glance brochure was designed as a ‘mini viewbook’ outlining campus programs and
highlights to encourage students to explore more and visit campus. Both of these brochures
will be used in the enhanced recruitment and yield of prospective students.
11. The admissions acceptance packet will continue to include a personalized admissions acceptance
letter on specially designed ‘congratulations’ letterhead with an acceptance certificate all in a
special folder and 9 x 12 envelope.
12. Transfer student inquiries will also receive a special packet with a personalized letter, viewbook,
transfer brochure and financial aid brochure in a 10 x 13 envelope.
3
13. A high school counselor mailing packet was sent to about 1,500 high school guidance
departments with a letter to share the new viewbook, Edinboro updates, Fall Open House dates
and encouragement to send students, Fighting Scots and Edinboro Flag cutouts.
14. We worked closely with University Marketing to develop and implement a new campus virtual
tour with YouVisit. The new tour is available from the Edinboro main web page, as well as the
admissions visit page. The tour is flexible for us to continue to update, add still photos, videos,
etc. throughout the year. It will be updated periodically throughout the year with new
photography and video being taken next spring by YouVisit to be added/updated.
4
Financial Aid Initiatives
1. We scheduled an Ellucian consultant to visit campus and audit our processes to determine if we
are using Banner properly and efficiently. We are currently not using the Financial Aid
Component of Banner effectively and have received approval for the Ellucian consultant to return
to campus and assist us with streamlining some of our operating functions. This will allow us to
better assist our students and communicate/share more information internally, especially with
Admissions and the CRM.
2. We have updated some of our requirements for students to be completed on Banner Self-Service
(SCOTs). The students like the online capability of Self-Service and are more likely to complete
any updates in a timely fashion.
3. The staff is preparing to attend various conferences over the next few months to stay current
regarding changing regulations and trends within financial aid.
4. The Financial Aid Office is getting ready for 2019-20 FAFSA nights at local high schools. We are
increasing our outreach from previous years and providing this service to all students, whether
they attend Edinboro or not. We have had great success in getting a student or two, to apply to
Edinboro University during these events. We currently have scheduled dates at Fort. LeBoeuf
High School and Girard High School.
Veterans Success Initiatives
1. Edinboro University Veterans Success Center introduces the School Supply Depot and Text Book
Library. School supplies of all kinds have been donated for the use of military related students on
campus. Over 400 items were donated by staff and students to the project. Now Veteran students
can stop by the VSC to get free supplies they might need for classes and save some CH33, 35, or
1606 money for books. The Veterans Success Center also has text books for various first year
classes available for use too. These textbooks are available for free use while studying at the
VSC.
2. New as of Fall 2018, the Veterans Success Center is distributing a newsletter to Veteran students.
The goal is to increase the participation of Veteran and military related students in on-campus
activities, by increasing the awareness of these students in these activities. Information on
Veterans Success Center programs, athletics programs, and various on/off campus activities will
be provided to students on a monthly basis.
5
Finance and Administration – Report
Edinboro University Council of Trustees
September 27, 2018
Finance and Administration
Accounting
o Completed transition from Controller Wayne Ochs (retired August 31) to William “Bill”
Buttz
o Submitted the June 30, 2018 FIN report to PASSHE.
Bursar
o Collection efforts by the Bursar’s office continue to yield positive results. For the
Fall semester, three (3) student schedules were dropped for non-payment. Last year,
19 student schedules were dropped for non-payment.
Facilities
o Final FY 2018 work order statistics - 11,487 work orders submitted; 10,975 completed; and
512 work orders in progress. The latter represents mostly residence hall work orders,
waiting for camps to end, to complete work.
o Installed banners across campus for August 30 new Marketing Brand Launch.
o Completed fencing project for Forensic Outdoor Recovery Center (funded by Erie
Insurance Outdoor classroom gift).
o Completed classroom for the Western Pennsylvania School of Deaf Preschool
collaboration with the Speech Communications Department.
o Completed sidewalk repairs across campus.
o Completed roofing replacements and repairs at the Porreco Campus.
o Completed AC installation for multiple coach offices in the McComb Basement.
o Completed earthwork and tree clearing necessary for the completion of the Upper Disc
Golf Course.
o Successful completion of residence hall repairs and cleaning for Fall 2018 Move-In
weekend.
Purchasing
o Fully executed a contract with EAB to provide student marketing programs, adult
learner recruitment and transfer collaborative services The intention of these
services is to increase enrollment.
o Issued RFP for Access Control Migration since current access control system will no
longer be supported in 2019. With the migration to a new system, the University will
avoid any system failures that will affect the safety and security of building
occupants.
Budget
Main focus for months of August and September was to reconcile the FY 2018 results to the
proposed FY 2019 budget. Budget Director worked with Interim Vice President to review all
budget numbers.
Completed and submitted the PASSHE BUD report.
Environment, Health and Safety (EHS)
Security Systems/CCTV/Access Control
Completed RFP for the electronic access control migration.
Installed electronic access control and cameras in Butterfield for the Western
Pennsylvania School for the Deaf.
Installed wireless panic buttons in Hamilton Hall for the Bursar and Records and
Registration offices.
Installed CCTV cameras in the Archery/Air-Rifle Range in Dearborn.
-2Finance and Administration – Report
September 27, 2018 – EU Council of Trustees
Chemical Safety
Completed semi-annual eyewash/safety shower inspections and testing.
Emergency Management
Obtained StormReady Accreditation by the National Weather Service. Ceremony
occurred on September 6.
Attended tabletop exercise for a County emergency that required logistics to be stored at
Edinboro University. Edinboro University is the formal staging area for all logistics
dispersed from Erie County during an emergency. The full-scale exercise is scheduled to
take place on October 20, 2018.
Fire Safety
Conducted annual fire alarm, security system, and area of rescue assistance inspections
and testing.
Completed fire drills for academic and residential buildings.
Completed RFP for water-based fire protection systems maintenance/inspection/testing.
Constructed and supervised the Highland Games bonfire with the assistance of the
Edinboro Volunteer Fire Department.
Risk Management
Established the University’s Threat Assessment Team. It is referred to as the Campus
Assessment Response and Evaluation (C.A.R.E.)Team
Worked with Marketing and Communications to develop an online form, Concerning or
Threatening Behavior, for the campus community to report concerns.
Worked with the Foundation to secure Alcohol Liability Insurance for alcohol permitted
events at the Highland Games.
Worker Safety
Oversaw the completion of the encapsulation of the asbestos fire proofing of the entire 1st
floor and 2nd floor hallway in Doucette Hall.
Created Emergency Procedures Training that can be completed online.
Completed safety training for various employees on the following topics:
o Asbestos Awareness
o Automotive Lift Safety
o Bloodborne Pathogens
o Emergency Procedures
o First Aid, CPR, and AED
o Hands-Only CPR
o Hazard Communication/Worker Right-To-Know
o Lifting Safety
Information Technology Services (ITS)
Network improvements:
o Replaced ten-year old Cisco core network router with new HP/Aruba router.
o Upgraded all network switches to latest code.
o Replaced/upgraded a number of building switches and performed configuration
and cabling for building network redundancy. Currently 65% complete.
o Upgraded network switches in critical server racks allowing for optimal network
efficiency.
Installation of new load balancer to balance network traffic to servers.
-3Finance and Administration – Report
September 27, 2018 – EU Council of Trustees
Technology Assistance and Wiring provided:
o Center for Branding and Strategic Communication (Innovation Beehive)
o Nursing Simulation lab
Classroom updates completed:
o Compton 101, 107a
o Doucette 109, 108, 107, 100, 118B, 124, 125, 127
o Porreco Barn 8 & Barn 9
o Wiley 114, 106
Deployed computer lab statistics package onto all lab computers. Usage statistics will be
used to plan future changes to the computer labs on campus.
Replaced 124 older computer lab computers and rebuilt/upgraded many labs to Windows 10.
Windows 7 will no longer be supported by Microsoft in January 2020 so we are working to
upgrade all Windows 7 computer to Windows 10 prior to that time.
Replaced 15 faculty computers.
Installed two (2) kiosks in Ghering Health Center for walk-in patients to use for check in.
Worked with Facilities to dismantle and reconfigure all computer labs in Doucette during the
asbestos encapsulation project.
Replaced six (6) digital signage devices.
Implemented an extension of our Helpdesk services in the Library.
Planning and testing for upcoming conversion of all employees to move to Microsoft Office
365. Employee email will be hosted using Microsoft servers which will save costs in
maintaining our existing Email accounts and hardware.
Upgrade to Banner Recruit CRM
Completed Teaching Online Certification Course (TOCC) Training for PASSHE Faculty –
179 Edinboro Faculty have now completed the course
LMS Administrator (Sandy Dell) successfully completed the Instructional Designer
Certificate program.
Provided ITS support for 69 campus events since July 2018.
Completed Brightspace (D2L) integration with Redshelf digital books.
Assisted Marketing with new Branding launch.
Institutional Research (IR)
Led a follow up Vision and Identity retreat with leadership at Porreco on August 14, 2018.
Here we settled on our identity that included resiliency, growth-mindedness, and service to
others. Assessment efforts for each division are to be developed with the assistance of the
OIR.
Performed an enrollment projection for the next three years. This data is being used to plan
and budget for the near term future. The results show continued short term decreases
(although smaller) before slow growth begins in FY 2021. OIR is currently working on
extending this projection out further to the 5 to 6 year range.
Currently preparing the data for Fall 2018 freeze. This is the first time that we have been
given a “pre-freeze” version of the data to make sure it is at its best.
-4Finance and Administration – Report
September 27, 2018 – EU Council of Trustees
Working on data validation between PASSHE and Edinboro on the State’s SIMS (Strategic
Information Management System) project. We have been transitioning Michael Chase into a
more developed role in this process.
Mingli Yang produced a deep dive analysis into our current housing situation for the Office
of Residence Life as well as a review of Alumni giving using predictive analytics for the
Office of Alumni giving.
Many other ad hoc projects have been completed and include work outside the division for
Academic & Student Affairs and Enrollment Management
University Police
Completed the Clery Act Compliance Audit conducted by the PASSHE Office of Internal
Audit and Risk Assessment Office and received the draft findings and recommendations.
Currently working on Management responses. Met with auditors on September 17 for an exit
conference.
EU Police Department sponsored a training on Racial Diversity and Effective
Communication on August 20 and 21.
COT Meeting – September 27, 2018
Vice President of University Advancement - Marilyn Goellner
Fundraising Summary – See Dashboard
July 1 – September 14: Principal & Major Gifts
o
o
o
o
o
o
Friend
SGA
Alumni
Foundation
Estate/Retired Faculty
Foundation
$50,000.00
$30,000.00
$25,000.00
$20,000.00
$16,737.32
$15,000.00
Comprehensive Campaign:
o RFP is being finalized by the EU purchasing office for publication. It has been
designed in separate phases for consultant bidding.
Phase I – Complete Internal Readiness Assessment, Advancement Audit &
Strategic Plan
Phase II – Feasibility Study
Phase III – Management of the Launch of the Comprehensive Campaign
Phase IV – Management of the Implementation of the Comprehensive Campaign
Major Gift Officers - travel
o Colorado Springs, CO
o Atlanta, GA
o NY, NY
o Los Angeles, CA
o Cleveland, OH
o Pittsburgh, PA
o New Jersey
o Edinboro and Erie
Corporate/Foundation Meetings
o PNC Bank
o First Energy Foundation
o Rebich Investments
o Kona Ice LLC
o EMTA
o Scott Electric
o Allegheny Health Network
Community Engagement
o Erie Dawn Golf Outing (Baumgartner)
o City of Erie Mayor Schember Picnic – Erie Yacht Club (Goellner)
o Erie Women’s Fund Summer Gathering (Chacona)
o Erie Women’s Fund & United Way Golf Outing (Chacona)
o SafeNet 100 Women Event (Chacona)
o Moonlight on the Bay Gala (Dr. Hannan/Trustee Kennedy)
o Donna Nicholas Erie Art Museum Show Opening (Chacona)
o Greater Erie Economic Development Corp Board (Goellner)
o Erie Regional Chamber & Growth Partnership Member Fall Fest (Goellner/Dr. Hannan)
Annual Fund
o 2017-2018 Phonathon Total - $148,861
94% pledge fulfillment rate
o Give Campus Campaign for Boro Pit
$6,516 (online)
$30,000 SGA Gift
o Erie Gives Day - $10,402
o Athletic Annual Fund - $13,165
Alumni Engagement and Events
o Allison Flynn added to the team as Director of Regional Development; will work with
Alumni Engagement and Advancement to develop SWPA alumni and donor
prospects
o Homecoming
Golf Outing – 110 golfers registered
All Alumni Backyard BBQ (Friday 6-8)
Alumni House Open House 9AM – Noon
Dave Irlbacher, former President of the Alumni Association and family selected
as Grand Marshals in Parade
Alumni Tailgate – Dome Location 1pm to 2:30
o Planning – 18 month plans being developed. Goals to amplify the quiet pride that
Alumni express to enhance the reputation of EU; strenthen the ties between Alumni
and the Univerisity to create a sense of common-purpose. Grow the community of
Advancement Report
September 27, 2018
2|Page
“active” Alumni. This includes growing the number of new and mid-career Alumi
giving to the University. Action plans to include:
o Creating and implementing a strategic, multi-channel communications plan for
Alumni which aligns with and reinforces the identity of the University and
encourages Alumni to opt-in to communications tools and activities;
o Engaging Alum as problem-solvers in meeting the University’s goals and the
challenges of the students/communities that we serve – we need to offer
opportunities for strategic volunteer and engage alumni as advocates; #1 focus for
next 18 months will be recruitment and retention
o Reinforcing connections between Alumni, academic departments and career
development to connect Alumni to resources for ongoing personal and professional
development, advisory boards, distinguished alumni awards, strategic networking
opportunities;
o Increase the number of groups of new and mid-career alumni participating in
engagement activities;
o Assess and align existing Alumni Engagement resources to meet our objectives
(staff, student workers, advisory groups, partnerships, Alumni House and
communication tools, etc.);
o Introduce a "giving attitude" to students while on campus and allow them to
practice behaviors aligned with philanthropy prior to graduation;
o And increase the number of alumni making a first gift to the annual fund
(fundraising).
Piloting alumni engagement activities on Go Boro during homecoming. Incentives offered
for:
o Visiting the Alumni House Open House;
o Take a picture at the Selfie Wall;
o Pin current location on the Boro Nation Map.
Alumni House Rebrand – first floor painting to begin after Homecoming; tartan border and
EU crest will be added as well as a reception desk that for now will be a station for student
workers to help greet alumni and guests; plan to reorganize memorabilia to help lead
people to discover our collections.
o Advancement Calendar Attached
o New Student Orientations (NSO) – Advancement staff presented to parents and
hosted ice cream socials
o July 20 – Lambda Chi Alpha Memorial Plaque dedication
o July 24 – 8 Great Tuesdays Erie Amphitheatre
o July 25 – Retired Faculty Meet & Greet with Dr. Hannan
o July 26 – Athletic Donors Meet & Greet with Dr. Hannan
o July 28 - Erie SeaWolves Edinboro Community Night
o August 22 – Edinboro Businesses & Alumni Meet & Greet with Dr. Hannan
o September 15 – President’s Club Tailgating Tent
o September 15 – Athletic Hall of Fame Banquet
o September 27-29 – EU Homecoming
o Future Homecoming Dates:
October 11-12, 2019
September 25-26, 2020
October 1-2, 2021
Advancement Report
September 27, 2018
3|Page
Alumni Advisory Boards (See attached board lists)
o Alumni Advisory Boards will be meeting on Thursday, September 27, 2018:
Business Advisory Board
College of Science and Health Professions Advisory Board
Strategic Communications Advisory Board
Alumni Campus Visits
o Fred Pomeroy ’72, Linda Simpson ’73 and Vanbur Kuebel ‘72
o Kevin ‘90 and Rachel Spall ‘90
o Larry Johnson ’80 (Honorary Captain Football)
o Major General Mari K. Eder ‘ 75 & ‘76
o J.P. Chakot ‘73
o Kimberly Paris ‘99
Advancement Services
Blackbaud Target Analytics Affluent Scores added to Raisers Edge
o 83,000+ Records Processed. Data returned is as follows:
Discretionary Spending
Income
Investments
Net Worth
Wealth Segmentation
Volunteer
o Blackbaud NCOA processed on July 31, 2018
89,598 records processed. 2608 records updated
o Blackbaud PhoneFinder processed on September 11, 2018
87,421 records processed. 3,065 records updated
Edinboro University Foundation
The Foundation has two new board members: Ms. Pat Davis ’73, retired faculty member and
current Edinboro Council member and Mr. Dan Walsh ’08, Vice President, FNB. The
Advancement Office has been working closely with Mr. Chuck Scalise, Foundation Chair, on
University events and donor outreach. Mr. Scalise is researching activities that other PASSHE
related foundations perform for their universities as value-added services that he believes
Edinboro could benefit from and would like to implement, as appropriate. His vision for the
Foundation is to increase support to the University in general and specifically the
Advancement Office, Alumni Association and others and to assist the University in initiatives,
community relations, and other expanded roles to meet the needs of the students and the
community.
o
o
o
o
Endowment Market Value 6/30/18 - $28,631,307
Foundation $9,400,937
University $17,375,128
Alumni $1,855,242
Advancement Report
September 27, 2018
4|Page
Edinboro University Alumni Association:
o The university has declined the gift of the Alumni House as proposed by the Alumni
Association. At the September meeting, the Alumni Association Board agreed to
engage in discussion with the Edinboro University Foundation regarding gifting the
house to the Foundation.
Advancement Report
September 27, 2018
5|Page
Information/Action Item – Academic Affairs Committee
Edinboro University Council of Trustees
Thursday, September 27, 2018
Programs Revision
Name of Program
Code
Description of Revisions/Reasons
N=new
R=Revision
M=Moratorium
1.
Bachelor of Arts – Art History
(Reactivation of Program in Moratorium)
(UWCC approved 3/16/16; Senate approved 3/28/16)
(Prior approval from OOC required – notification
sent 7/8/16; revision of notification sent 8/10/18;
approved by OOC 9/17/18 for a start date of 8/27/18)
c:
Office of Admissions
Office of Financial Aid
Office of Institutional Research
Office of the Registrar
R
When the Bachelor of Arts-Art History program was placed on moratorium, 60
semester hours of Art History coursework, including related cognates were required.
During the time the program has been in moratorium, PASSHE Policy 1990-06-A:
Academic Degrees has mandated that BA degree programs have no more than 42
semester hours of required major coursework, including required cognates. Upon
review, the Art Department determined that the degree program may be effectively
delivered in a way that meets the PASSHE mandate by selectively deleting some Art
History required courses and by recommending, rather than requiring, specific related
cognates. The deleted coursework may, if desired, be taken as Free Electives, and the
deleted cognates may, if desired be taken as Free Electives, or to meet appropriate
General Education requirements. The program is recommended for reactivation since
the new program requirements align with ARHI course requirements in existing BFA
programs, resulting in no additional cost in the offering of this program, while
providing a fall back major to Art students.
Contracts & Purchases
July 2018
Council of Trustees Meeting
September 27, 2018
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Aaron Coseo
Campus Media
Operations
Provide Broadcast
Engineering Services for
WFSE Equipment
Self-Supported
Funds
Specialized Services
250.00
Advisory Board
Co (EAB)
Admissions
Student Marketing
Programs/Adult Learner
Recruitment/Transfer
Collaborative Services
General Funds
Technical
Consultants
Always Safe
Sidewalks LLC
Lot and Road
Repaving
Remove Sidewalk Trip
Hazards
Other E & G Funds
Contracted Maint Bldgs & Grounds
20,000.00
Anderson Coach
and Travel
Scotland Study
Abroad
Bus Transportation
to Toronto Airport
Self- Supported
Funds
International Travel
2,104.33
Anita Szymanski
Community Music
School-Lesson Fees
Community Music School
Piano Lessons
Self-Supported
Funds
Specialized Services
59.50
Art of Practicing
Institute
Art of Practicing
Edinboro Hosting the Art
of Practicing Institute's
Annual Summer Program
Self-Supported
Funds
Specialized Services
-
Best Wildlife
Services
Porreco College Plant
Provide Groundhog
Removal at Porreco
Campus
General Funds
Contracted Maint Bldg & Grounds
1,000.00
Daikin Applied
Food ServiceMaintenance &
Custod
Troubleshoot/Diagnose
Chiller Problem at Van
Houten; Labor/
Material to Replace Internal
Compressor Oil Filters
at Pogue
Dining Hall Fund
Contracted Maint Bldgs & Grounds
4,990.00
1,759,483.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Daniel Eaton
Continuing
Education
Nurse Aide Program
Coordinator Services
Special Programs
Clinical Services
2,000.00
Deborah A Dixon
Speech & Hearing
Conference
Keynote Speaker to
Present at 30th Annual
Speech-Language
Pathology Alumni
Conference
Special Programs
Speaker Fees
900.00
Denise Phillips
Continuing
Education
Instruction of Nurse Aide
Program
Special Programs
Speaker Fees
2,625.00
Elizabeth Henninger
Community Music
School-Lesson Fees
Community Music School
Piano Lessons
Self-Supported
Funds
Specialized Services
654.50
Hagan Business
Machines of Meadville
Art Department
Copier Maintenance
Agreement Toshiba e450
General Funds
Contracted Maint Office Equip
400.00
Hagan Business
Machines
Physics and
Technology
Copier Maintenance
Agreement Toshiba
E-Studio 452
General Funds
Contracted Maint Office Equip
512.76
James B Schwab
Co
Various
Annual Maintenance
Agreement for Fax
Machines/Shredder/Wide
Format Copier
General Funds
Contracted Maint Office Equip
1,325.00
Maria Lyon
Community Music
School-Lesson Fees
Community Music School
Suzuki Violin Lessons
Self-Supported
Funds
Specialized Services
1,380.40
Mary Beth Armes
Community Music
School-Lesson Fees
Community Music School
Voice/Piano Lessons
Self-Supported
Funds
Specialized Services
1,694.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Mayer Brothers
Construction Co
Lot and Road
Repaving
Labor/Materials/
Equipment to Install ADA
Compliant Ramp at Reeder
Hall
Other E & G Funds
Contracted Maint Bldgs & Grounds
4,017.25
Metro Group Inc
Shops/Plant
Water Treatment Program
for Various Heating/
Cooling Systems
General Funds
Chemicals
Northwest Restoration
Inc
Deferred
MaintenanceEarp Hall
Restore Masonry on Brick
Sidewalls of Entry Ramp
at Earp Hall
Housing Funds
Contracted Maint Bldgs & Grounds
7,000.00
Presque Isle
Powerclean Inc
Shops/Plants
Semi-Annual Duct Cleaning
at Various Campus
Locations
General Funds
Contracted Maint Bldgs & Grounds
19,484.02
R Frank Photography
University Marketing
Freelance Photography
for EU Marketing
General Funds
Specialized Services
10,000.00
Rabe Environmental
Systems Inc
Shops/Plant
Furnish/Install Power
Supply to Liebert
Condensing Unit in
Ross Hall
General Funds
Contracted Repairs
Robert Sadowski
Art of Practicing
Tune Pianos for Art of
Practicing
Self-Supported
Funds
Specialized Services
1,170.00
Sharon L Santus
University
Communications
Freelance Editor for EU
Marketing
General Funds
Consulting Services
10,000.00
Shimadzu Scientific
Stem-H - Chemistry
Installation/Training of
Chemistry Equipment
Self-Supported
Funds
Lab Supplies
11,900.00
855.00
4,970.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Stadium Solutions Inc
Fire and Safety
Inspect Bleachers at
Various Locations
General Funds
Preventative
Maintenance
4,382.00
William T Spaeder
Company Inc
Campus Water
System
Improvements
Labor/Material to
Rebuild/Clean/Test
Backflow Preventers
Other E & G Funds
Contracted Maint Bldgs & Grounds
3,624.00
William T Spaeder
Company Inc
Deferred MaintCole Auditorium
Labor/Material/
Equipment to Remove/
Replace Sewer Line/
Cleanouts
Other E & G Funds
Contracted Repairs
6,695.00
WSM Trainers and
Consultants
Law Enforcement
Training Programs
Keynote Speaker to
Present "Racial Diversity
and Effective
Communications"
Special Programs
Speaker Fees
4,400.00
TOTAL
$ 1,887,875.76
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 7/01/18 TO 7/31/18
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
PO NUMBER
PO AMOUNT
Ace Viking Electric
Motor Co
2222 E 30th St
Erie PA 16510
Facilities Annual Miscellaneous
Supplies
4500569946
10,000.00
Amark Environmental
LLC
PO Box 9565
Erie PA 16505
Doucette Hall 1st & 2nd Floor
Asbestos Abatement
3900009538
65,758.39
Apple Computer Inc
2420 Ridgepoint Dr
Austin TX 78754
Information Technology Services Life
Cycle Replacement of Classroom
Instructor & Lab Computers
4500568458
46,512.00
Barton Denmarsh
Esteban Inc
681 Andersen Dr
Pittsburgh PA 15220
Annual Marketing Services
4500569517
1,000,000.00
CDW Government
LLC
200 N Milwaukee Ave
Vernon Hills IL 60061
Information Technology Services
Annual Dell Compellent System
Maintenance
4500569978
47,317.54
CDW Government
LLC
200 N Milwaukee Ave
Vernon Hills IL 60061
Information Technology Services
Barracuda Load Balancers
4500569986
27,997.96
Chartwells Educational
Dining Serv
2400 Yorkmont Rd
Charlotte NC 28217
Dining Services Annual Food
Service Contract
4500570748
3,736,714.00
CliftonLarsonAllen
LLP
610 W Germantown Pike
Ste 400
Plymouth Meeting PA 19462
Finance & Administration Financial
Statement Audit
4500569481
10,000.00
CS Technologies
Plus
2803 State Rte 257
Seneca PA 16346
Information Technology Services
Computer Lab Life Cycle
Replacement
4500569237
90,000.00
CS Technologies
Plus
2803 State Rte 257
Seneca PA 16346
Information Technology Services Life
Cycle Replacement of Classroom
Instructor Computers
4500569723
12,570.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 7/01/18 TO 7/31/18
PO NUMBER
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
CS Technologies
Plus
2803 State Rte 257
Seneca PA 16346
Information Technology Services
Faculty Computer Lifecycle
Replacement
4500569775
18,476.00
Edinboro Industries
Inc
4200 Rte 6N E
Edinboro PA 16412
Facilities Annual Miscellaneous
Supplies
4500569953
10,000.00
Falconer Printing &
Design Inc
66 E Main St
Falconer NY 14733-0262
Admissions Printing Mail Flow
Items & Envelopes
4500570939
33,160.00
Gorden J Blain
274 Endslow Rd
Marietta PA 17547
Marketing Televise Two Football
Games & One Women's Soccer
Game
4500569963
18,500.00
Heartland Campus
Solutions
100 Global View Dr
Warrendale PA 15086
Bursar Annual Billing Services
4500569062
22,900.00
Heritage Food Service
Equipment
5130 Executive Blvd
Fort Wayne IN 46808-1149
Facilities Annual Miscellaneous
Supplies
4500569959
10,000.00
Mayer Brothers
Construction Co
1902 Cherry St
Erie PA 16502
Campus-Wide Asphalt Paving,
Sealing & Line Painting
3900009537
153,165.75
Meier Supply Co Inc
2031 W 12th St
Erie PA 16505
Facilities Annual Miscellaneous
HVAC Supplies
4500569955
10,000.00
Nuesoft Technologies
1685 Terrill Mill Rd
Marietta GA 30067
Ghering Health Center Electronic
Medical Records Coding Module
4500568982
10,137.00
PALCI Inc
PO Box 58906
Philadelphia PA 19102-8906
Library Annual Online Subscription
4500568966
15,295.00
Penelec
PO Box 3687
Akron OH 44309-3687
Porreco College 2017-18 AAS/Electric
Utilities Technology Degree Laboratory
Instruction Services
4500569737
79,560.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 7/01/18 TO 7/31/18
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
PO NUMBER
Reliant Capital
Solutions LLC
750 Cross Point Rd Ste G
Gahanna OH 43230
Bursar Annual Loan Collection
Services
4500569066
41,607.98
Scott Electric
1840 E 10th St
Erie PA 16511
Facilities Annual Miscellaneous
Electrical Supplies
4500569945
10,000.00
The Notable
Corporation
4240 Ridge Lea Rd
Amherst NY 14226
Admissions Promotional Items
4500569783
11,400.00
Uniquesource
Products & Services
PO Box 5865
Harrisburg PA 17110-0865
Porreco Barn Carpet Replacement
4500569883
22,043.00
United Refrigeration Inc
960 W 12th St
Erie PA 16506
Facilities Annual Maintenance
Supplies
4500571003
10,000.00
Verizon Business
Services
P O Box 660794
Dallas TX 75266-0794
Information Technology Services
Semi-Annual Telecom Charges
4500568554
18,000.00
Water Heater
Distributors
3219 Liberty Ave
Pittsburgh PA 15201
Highands 3 & McNerney Hall Water
Heaters
4500569359
22,156.00
Westchester
Academic Library
118 N Bedford Rd Ste 302
Mt Kisco NY 10549
Library Annual Subscription
Renewal
4500568581
20,430.96
Whitlock Corp
10671 William Penn Hwy
Huntingdon PA 16652
Information Technology Services
Classroom Projectors
4500570729
21,054.20
Williams & Fudge Inc
300 Chatham Ave
Rock Hill SC 29730
Bursar Annual Loan Collections
Services
4500569061
93,908.76
TOTAL
$
5,698,664.54
Contracts & Purchases
August 2018
Council of Trustees Meeting
September 27, 2018
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 8/01/18 TO 8/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Admire
Entertainment Inc
New Student
Transition
Contractor to Present
"Playfair" at Orientation
General Funds
Speaker Fees
2,500.00
Bobby K
Entertainment
New Student
Transition
Furnish/Setup/Supervise
Escape Room for
Orientation
General Funds
Speaker Fees
2,200.00
Carl J Wozniak
Homecoming
Events
HighLife Group to Perform
9/28/18 at Alumni House
General Funds
Specialized Services
Culligan Water
Food ServiceMaintenance &
Custodial
Two Year Water Softener
Services
Dining Hall Funds
Contracted Maint Bldgs & Grounds
69,900.00
Edinboro Volunteer
Fire Dept
VP of Finance &
Admin
Provide Various
Emergency Services
General Funds
Contracted Services
19,000.00
Erin Dakas
Middle & Secondary
Ed and Ed
Leadership
Paint Wall Mural in
Butterfield
General Funds
Contracted Maint Bldgs & Grounds
Hi-T Fence Systems
Inc
Forensics Project
Furnish/Install Chain Link
Fence for Forensics
Outdoor Classroom
Other E & G Funds
Improvements Other
Than Buildings
Houla Entertainment
LLC
New Student
Transition
Presentation at Orientation
"Hypnotist - The Incredible
Boris"
General Funds
Speaker Fees
James Restoration
Co
Deferred Maint Crawford Center
Renovations
Furnish Material/Labor to
Complete Work on
Crawford Parapet Wall
Other E & G Funds
Contracted Maint Bldgs & Grounds
350.00
5,280.00
19,999.00
3,250.00
12,800.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 8/01/18 TO 8/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Jemko Petroleum
Equipment Inc
Vehicle Maintenance
Check Calibration of
Dispensers/Replace Rapid
Fire Pulser
General Funds
Contracted Repairs
Kravec & Kravec &
Associates
University
Communications
Freelance Writing Services
General Funds
Specialized Services
10,000.00
Matt Durisko
Photography
Sports Information
Photography Services for
2018-2019 Sports
Information Events
General Funds
Other Athletic Related
Services
6,000.00
McCreary Roofing
Deferred Maint Porreco
Provide Material/Labor to
Reroof/Repair Roofs at
Porreco Center
Other E & G Funds
Contracted Maint Bldgs & Grounds
5,325.00
Metamorphosis
Performing Co
New Student
Transition
Present "Strange Like Me"
at Orientation
General Funds
Speaker Fees
2,764.00
Metro Technology
Services Inc
University Police
Alert/Care Software Service
for EU Police Ticketing
Program
General Funds
Software
Maintenance
3,911.00
Mighty Creative LLC
University Marketing
Freelance Graphic Designs
General Funds
Specialized Services
5,000.00
Paula C Myers
University Marketing
Freelance Writing Service
General Funds
Specialized Services
20,000.00
Plan B LLC d/b/a
Neon Entertainment
New Student
Transition
Caricature Artist for
Orientation
General Funds
Speaker Fees
578.30
600.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 8/01/18 TO 8/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Plan B LLC d/b/a
Neon Entertainment
New Student
Transition
Furnish/Setup/Supervise
Mechanical Bull Booth for
Orientation
General Funds
Athletic Related
Services
4,925.00
Professional Service
Industries Inc
Fire and Safety
Provide Industrial Hygiene
Services
General Funds
Hazardous Waste
Removal
15,000.00
Scobell Co Inc
Shops/Plant
Furnish/Install Micro Metal
Mixing Box & Air Handler at
McComb
General Funds
Contracted Repairs
11,300.00
TjohnE Productions
New Student
Transition
Present "Cube XL" for
Orientation
General Funds
Speaker Fees
Walsh Refrigeration
Shops/Plant
HVAC Services
General Funds
Contracted Repairs
15,000.00
Zito Media
Communications II LLC
Technology Fee
Projects
Campus Internet Service
General Funds
ISDN Lines
12,893.80
TOTAL
5,550.00
$
254,126.10
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 8/01/18 TO 8/31/18
PO NUMBER
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
Act Inc
500 Act Dr PO Box 168
Iowa City IA 52243-4072
Admissions Annual Student
Name Purchases
4500571248
10,000.00
Baycrete Inc
1816 Greengarden Rd
Erie PA 16505-8065
Facilities Annual Concrete
Blanket Order
4500571486
10,000.00
Borough Of
Edinboro
124 Meadville St
Edinboro PA 16412
Facilities Annual Water &
Sewage Charges
4500573521
719,500.00
CollegeNET
805 SW Broadway Ste 1600
Portland OR 97205
Graduate Studies Annual Graduate
Application Software Maintenance
4500573655
31,450.00
Dymun & Co
200 First Ave
Pittsburgh PA 15222
Graduate Studies Online &
Mobile Advertising
4500571997
18,000.00
EBSCO Subscription
Services
30 Park Rd Ste 2
Tinton Falls NJ 07724
Library Annual Serials Department
Subscriptions
4500571696
127,809.95
Ellucian Support
Inc
4 Country View Rd
Malvern PA 19355-1408
Information Technology
Services Financial Aid Project
Consulting Services
4500573722
29,184.00
Emerald Printing
& Imaging
3212 Cherry St
Erie PA 16508
Admissions 2019 Senior Mailing
4500571588
13,467.58
EUSGA
Frank G Pogue Student Center
Edinboro PA 16444
Athletics Student-Athlete Insurance
4500571329
37,000.00
Haines Printing
10575 W Main Rd
North East PA 16428
Admissions Mailhouse Services
4500572072
49,760.00
Hobsons Inc
50 E-Business Way
Cincinnati OH 45241
Academic Success Center Annual
Starfish Subscription
4500572280
49,600.32
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 8/01/18 TO 8/31/18
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
PO NUMBER
iWorx Systems
Inc
62 Littleworth Rd
Dover NH 03820
Biology & Health Services Advanced
Animal/Human Physiology Teaching
Kits
4500571780
11,047.00
McCarty Printing
PO Box 1136
Erie PA 16512
Admissions Printing Mail Flow Items
& Envelopes
4500574106
39,868.00
National Fuel
1100 State St
Erie PA 16512-2081
Facilities Semiannual Natural Gas
Supply Charges
4500572484
185,200.00
National Fuel
Resources Inc
349 E Grandview Blvd
Erie PA 16504
Facilities Semiannual Natural Gas
Supply Charges
4500572485
277,800.00
Nuesoft
Technologies
1685 Terrill Mill Rd
Marietta GA 30067
Student Health Services Two-Year
Scheduling Subscription
4500571445
13,928.00
Penelec
PO Box 3687 Akron
OH 44309-3687
Facilities Semiannual Main Campus
& Porreco Electric Charges
4500572395
2,289,200.00
Riddell All American
7501 Performance Ln
North Ridgeville OH 44039
Athletics Annual Football Apparel &
Equipment Reconditioning
4500571322
14,546.51
Roth Marz
Partnership P C
3505 Chapin St
Erie PA 16508
Pedestrian Bridge Replacement
Design
3900009590
18,190.34
SchoolDude
11000 Regency Pkwy Ste 110
Cary NC 27518-8518
Facilities Annual Work Order System
Maintenance Renewal
4500571466
13,906.35
Sherwin Williams
2702 W 26 St
Erie PA 16506
Facilities Annual Miscellaneous
Paint Supplies
4500571460
10,000.00
uConnect Inc
129 Newbury St FL 2
Boston MA 02116
Career Services Web Platform
4500572527
10,000.00
TOTAL
$
3,979,458.05
Edinboro University
Actual to Budget Comparison
FY 2018 to FY 2019
FY 2018
Actual
FY 2019
Budget
Variance
REVENUES
46,332,116
12,705,147
59,037,263
3,656,624
55,380,639
26,713,728
25,107,084
1,606,644
3,967,083
$
$
86,061,450
Instruction
Academic Support
Student Services
Institutional Support
Operations and Maintenance of Plant
University-Wide
$
EXPENSES Grand Totals
Salaries & Wages
Benefits
Operating
Utilities
Debt Service
Auxiliary Chargebacks
Capital
Net Surplus (deficit)
$
$
Tuition
Fees
$
Less: Institutional Aid/Scholarships
Net Tuition and Fees
State Appropriation
General State Appropriation
Performance Funding Appropriation
All Other Revenue
TOTAL REVENUES
42,116,166
11,169,629
53,285,795
3,570,713
49,715,082
27,958,861
26,350,861
1,608,000
3,532,638
$
(4,215,950)
(1,535,518)
(5,751,468) Att. 1
(85,911)
(5,665,557)
1,245,133
$
81,206,581
$
(4,854,869)
39,911,406
12,343,679
10,867,746
10,861,495
8,808,246
1,823,488
$
40,267,840
12,192,747
11,256,842
11,555,436
9,304,080
1,545,386
$
(356,434)
150,932
(389,096)
(693,941)
(495,834)
278,102
84,616,060
45,518,329
25,080,252
12,623,088
2,237,655
1,616,972
(2,704,952)
244,716
1,445,390
$
$
86,122,331
46,369,504
25,123,023
13,288,671
2,215,400
1,649,709
(2,593,976)
70,000
(4,915,750)
$
$
(1,506,271)
(851,175)
(42,771)
(665,583)
22,255
(32,737)
(110,976)
174,716
(6,361,140)
(434,445) Att. 2
EXPENSES
$
Reconciliation
FY 2018 Results
$
FY 2019 Budgeted Activity:
Decrease in Net Tuition and Fees
Increase in State Appropriation
Decrease in Other Revenue
(5,665,557)
1,245,133
(434,445)
Increase in Salary and Wage Costs
Increase in Benefit Costs
Increase in Operating Costs
Decrease in Utility Costs
Increase in Debt Service
Decrease in Auxiliary Chargebacks
Decrease in Capital spending
Projected Surplus/(Deficit) in FY 2019 $
(851,175)
(42,771)
(665,583)
22,255
(32,737)
(110,976)
174,716
(4,915,750)
Presented to COT on 9/27/2018
1,445,390
$
$
Att. 3 & 3A
Att. 3 & 3A
Att. 4
Att. 5
Attachment 1.
Tuition and Fees
Tuition
(4,215,950)
The FY2018 expected annualized FTE is 5,058.70. The FY2019 FTE budget is 4,393.80 which is a drop of
664.90 FTE.
Fees
The budgeted plan drop of (664.90) FTE also impacts the fees accessed the students. We did not elect to
(1,535,518) increase or add any new mandatory fees this fiscal year.
(5,751,468) FY2018 Actual vs. FY2019 Budget
Institutional Aid/Scholarships
(85,911)
There was a decrease in Athletics Scholarship Spending and a slight decrease in Admission administered
merit and need based aid.
(85,911) FY2018 Actual vs. FY2019 Budget
Presented to COT on 9/27/2018
Attachment 2.
Other Revenue
Most of the revenue categories were budgeted to decrease due to less enrollment. Interest Income rates
(434,445) are expected to hold steady. In FY 2018, a loan to Athletics was forgiven. The return of interest from this
transaction increased other Revenue by $299K.
(434,445) FY2018 Actual vs. FY2019 Budget
Presented to COT on 9/27/2018
Attachment 3.
Salary, Wages and Benefits
Regular Salaries
Wages
Student Employment
Faculty Summer School
Faculty Overload
Other Pay
Winter School Pay
Overtime
Shift Differential
Higher Class Pay
Sick Leave Pay-Out
2018 Actuals
41,840,891
(1,491,531)
914,260
2,048,198
430,822
338,983
526,603
298,682
59,796
7,243
371,201
2019 Budget
44,301,914
(2,217,776)
943,121
2,067,716
450,000
323,987
535,000
302,000
63,000
10,000
435,000
Annual Leave Pay-Out
Target Salaries & Wages Savings
173,181
0
45,518,329
172,000
(1,016,458)
46,369,504
Medicare
Social Security
Unemployment
Worker's Compensation
Retirement - SERS
Retirement - PSERS
Retirement - TIAA
Retirement - Fidelity
Retirement - Valic
Employees' Group Life Insurance
Employees' Health Welfare Fund
Employees' Hospitalization Insurance
Annuitants' Hospitalization
PSERS Healthcare Premium Assistance
BOG Tech Fee Waivers
Tuition Waiver - Employee Eligible
Other Fee Waiver - Employee Eligible
Target Benefits Savings
668,740
2,716,533
43,209
554,266
6,270,243
295,254
2,002,473
144,687
14,942
70,876
452,269
6,529,761
3,238,997
7,498
55,269
2,014,836
400
0
25,080,252
688,387
2,929,767
50,000
223,000
5,983,349
1,382,990
1,824,914
87,070
70,416
410,118
6,632,530
3,463,676
35,206
56,921
2,097,807
412
(813,542)
25,123,021
2019 - 2018
Notes
2,461,023 See attachment 3a.
This represents the reimbursement from auxiliary operations to the E&G budget for housekeeping and
maintenance services performed. The employees are paid from the Facilities budget which is then
(726,246) reimbursed.
28,861 Overall the student budget requests received for Fiscal Year 2019 were less from FY2018.
19,518 Budget was built based on contractual increases and less enrollment.
19,178 In consultation with the Provost this budget was built.
(14,996) In consultation with the Provost this budget was built.
8,397 Budget was built based on contractual increases and less enrollment.
3,318 In consultation with the VP for F&A, reducing OT is a top priority.
3,204 Budget was built based on contractual increases.
2,757 Budget was built based on contractual increases.
Budget was built based on last year's activity. While at the time of budget implementation not many
faculty retirements were known. We do have a few managers (w/significant payouts that were known
63,799 during the budget process).
Budget was built based on last year's activity. While at the time of budget implementation not many
faculty retirements were known. We do have a few managers (w/significant payouts that were known
(1,181) during the budget process).
(1,016,458)
851,174
19,647
213,234
6,791
(331,266)
(286,894)
1,087,736
(177,559)
(57,617)
(14,942)
(460)
(42,151)
102,769
224,679
27,708
1,652
82,971
12
($813,542)
42,769
FICA
Budget was based on 2018 actuals
Budget was based on three years of actuals. A late actuary entry was unexpected in FY18.
APSCUF Temp Pools were changed to PSERS instead of SERS.
Life Insurance
H/W
Hospitalization
Annuitants
PSERS
The budget is based on last year's actual and the tuition increase applied
GA Waivers increased in 2018 over 2017 therefore the budget
was increased to match the trend, plus tuition increase.
NOTE: Target Savings was calculated by reviewing FY2018 Budget to Actual. For the past few years, the
University has budgeted a target personnel savings of $1.8M based on turnover that naturally occurs.
There is also savings specifically in Retirement since Pool budgets use the SERS rate even though
employees may have ARP or PSERS rates which is at a lower percentage than SERS. For FY2019, as of
9/4/18 the target savings obtained so far was $816K due to retirements, resignations and delayed hiring
on a budgeted position budgeted at a 1.0 FTE.
Presented to COT on 9/27/2018
Attachment 3a.
1. Salaries & Wages : 501
Contractual Increases
AFSCME
APSCUF
Coaches
Executives
Management
OPEIU Agr
Other
SCUPA Agr
SPFPA
New Position in 2019
APSCUF
Management
SCUPA Agr
Personnel Changes
AFSCME
APSCUF
Cheer Advisor
Coaches
Executives
Management
SCUPA Agr
SPFPA
Temp Pool Changes
APSCUF
Vacant 2018; 2019 budgeted to be filled
AFSCME
Management
OPEIU Agr
SCUPA Agr
Presented to COT on 9/27/2018
2018 Actual
FTE
611.41
2019 Budget
FTE
636.52
437.97
139.80
195.25
11.50
1.00
56.74
2.31
440.00
141.00
195.75
11.50
1.00
56.75
2.46
20.37
11.00
20.54
11.00
12.77
11.00
0.87
0.90
115.38
44.50
37.59
0.12
10.00
103.76
35.94
41.44
0.17
8.22
0.04
10.22
6.33
1.40
65.33
65.33
4.36
0.78
3.57
13.17
9.00
1.00
55.37
55.37
13.00
3.00
8.00
1.00
1.00
FTE Diff
25.11
2.03
1.20
0.50
0.00
0.00
0.01
0.15
0.00
0.17
0.00
12.77
11.00
0.87
0.90
11.62
8.56
(3.85)
(0.06)
1.78
(0.04)
2.95
2.67
(0.40)
(9.96)
(9.96)
8.64
2.22
4.43
1.00
1.00
2018 Actuals
41,840,891
31,273,381
5,418,496
18,307,689
724,434
252,635
4,741,968
161,983
(26,157)
1,139,897
552,436
6,947,101
1,324,347
3,682,236
4,800
516,357
10,257
990,635
364,050
54,420
3,307,374
3,307,374
313,035
22,812
290,223
2019 Budget
44,301,914
32,496,229
5,672,568
19,084,706
727,436
231,381
4,834,926
183,405
0
1,184,997
576,808
808,218
717,220
47,640
43,358
7,343,303
1,688,475
3,489,081
4,800
529,016
1,122,509
468,426
40,995
2,756,000
2,756,000
898,164
97,178
696,749
56,288
47,950
Cost Diff
2,461,023
1,222,848
272,591
839,620
5,491
(20,376)
109,218
21,970
26,057
48,999
26,261
808,218
717,220
47,640
43,358
396,202
364,128
(193,154)
0
12,660
(10,257)
131,874
104,376
(13,425)
(551,374)
(551,374)
585,129
74,365
406,526
56,288
47,950
Attachment 4.
Operating Expenses
The Budget Planning Team recommended and the President approved $1 million in new initiatives for
FY2019. Specifically, Admissions received $668K for the EAB Contract, increased mailings, travel
promotional items, etc.; Marketing received $340K for Media Buys/Advertising and Open House $34K for
(665,583)
buses from surrounding high schools and additional across the board items for increased participation. To
accomplish this, other operating expenses were reduced by 2.6% or $334K to reallocate towards this
initiative.
Presented to COT on 9/27/2018
Attachment 5.
Capital
When purchases are made throughout the fiscal year, the Accounting Department reviews to determine if
the item(s) should be capitalized. All of the FY2018 capital purchases were for IT equipment. If there was
174,716
not capital budget, the budget would have been funded by the operating budget. In addition, the Facilities
Dept. spent $77K out of its operating budget for items that were later classified as deferred maintenance.
The FY 2019 budget in this category includes $30K for IT equipment and $40K for Police equipment.
174,716 FY2018 Actual vs. FY2019 Budget
Presented to COT on 9/27/2018
DATES FOR CALENDAR YEAR 2019 - Draft
Tuesday, February 12, 2019
Welcome and Study Session
8:00 am-9:30 am
Study Session
9:30 am-11:00 am
Executive Session (including lunch)
11:00 am-1:00 pm
Quarterly Business Meeting
1:00 pm-2:30 pm
Graduation Weekend
Friday, May 3, 2019
Study Session
8:00 am-11:00 am
Executive Session
11:00 am-1:30 pm
Break
1:30 pm-2:00 pm
Business Meeting
2:00 pm-3:00 pm
Dinner- with Honorary Degree recipient
5:00 pm-7:00 pm
Tuesday, July 23, 2019
COT Members Gather
8:00 am-8:30 am
Inspection of Facilities
8:30 am-10:00 am
Study Session
10:00 am-12:00 pm
Executive Session (including lunch)
12:00 pm-1:00 pm
Quarterly Business Meeting
2:00 pm-3:00 pm
Homecoming Weekend
Thursday, October 10, 2019
Study Session
8:00 am-1:00 pm
Executive Session (including lunch)
1:00 pm-2:30 pm
Quarterly Business Meeting
2:30 pm-3:30 pm
Graduation Weekend
Friday, December 13, 2019
Study Session (including lunch)
10:00 am-3:00 pm
**All meeting locations are in Crawford Center
Conference Room unless specified.
COT Meeting
09/27/2018
Edinboro University of Pennsylvania
2018-2019 E&G (Total)
Proposed Budget
ALL E&G ACTIVITY COMBINED
REVENUES
Tuition
Fees
FY 2018
BUDGET
$ 47,282,874
12,442,670
59,725,544
PCT OF
TOTAL
06/30/2018
ACTUAL
55.2% $ 46,332,116
14.5%
12,705,147
59,037,263
PCT OF
TOTAL
FY 2019
BUDGET
PCT OF
TOTAL
53.8% $ 42,116,166
14.8%
11,169,629
53,285,795
51.9%
13.8%
Less: Institutional Aid/Scholarships
Net Tuition and Fees
4,132,794
55,592,750
4.8%
3,656,624
55,380,639
4.2%
3,570,713
49,715,082
4.4%
State Appropriation
General State Appropriation
Performance Funding Appropriation
All Other Revenue
TOTAL REVENUES
27,107,091
25,107,091
2,000,000
2,895,859
31.7%
29.3%
2.3%
3.4%
26,713,728
25,107,084
1,606,644
3,967,083
31.0%
29.2%
1.9%
4.6%
27,958,861
26,350,861
1,608,000
3,532,638
34.4%
32.4%
2.0%
4.4%
$ 85,595,700
100% $ 86,061,450
100% $ 81,206,581
100%
Instruction
Academic Support
Student Services
Institutional Support
Operations and Maintenance of Plant
University-Wide*
TOTAL EXPENSES
$ 40,425,058
12,959,351
11,459,511
11,017,341
9,255,889
2,515,559
$ 87,632,709
46.1% $ 39,911,406
14.8%
12,343,679
13.1%
10,867,746
12.6%
10,861,495
10.6%
8,808,246
2.9%
1,823,488
100% $ 84,616,060
47.2% $ 40,267,840
14.6%
12,192,747
12.8%
11,256,842
12.8%
11,555,436
10.4%
9,304,080
2.2%
1,545,386
100% $ 86,122,331
46.8%
14.2%
13.1%
13.4%
10.8%
1.8%
100%
EXPENSES GRAND TOTAL
$ 87,632,709
100% $ 84,616,060
100% $ 86,122,331
100%
46,198,281
25,921,500
14,533,775
2,073,000
1,759,508
(2,894,355)
41,000
$ (2,037,009)
52.7%
29.6%
16.6%
2.4%
2.0%
-3.3%
0.0%
53.8%
29.6%
14.9%
2.6%
1.9%
-3.2%
0.3%
53.8%
29.2%
15.4%
2.6%
1.9%
-3.0%
0.1%
EXPENSES
Salaries & Wages
Benefits
Operating
Utilities
Debt Services
Auxiliary Chargebacks
Capital
Net Surplus (Deficit)
45,518,329
25,080,252
12,623,088
2,237,655
1,616,972
(2,704,952)
244,716
$ 1,445,390
46,369,504
25,123,023
13,288,671
2,215,400
1,649,709
(2,593,976)
70,000
$ (4,915,750)
*University-Wide includes central salary pools (OT, leave payouts, worker's comp, unemployment), University Contingency fund and Consolidated
University Operations (CUO) payments to Office of the Chancellor. This analysis does not include Deferred Maintenance Activity.
RESOLUTION
Certification of Compliance with Board of Governors’ Policy 1985-04-A:
University External Financial Support
The Council of Trustees of Edinboro University of Pennsylvania, upon recommendation of the president,
hereby certifies, as per Board of Governors’ Policy 1985-04-A, that the following affiliated entities make
a financial contribution to the University or provide similar benefits on a regular basis, satisfactory to this
Council of Trustees and to the president.
Edinboro University Alumni Association
Edinboro University Foundation
Edinboro University Services, Inc.
The Council of Trustees also certifies that, to the best of its knowledge, information and belief, the
affiliated entities are in compliance with Board of Governors’ Policy 1985-04-A, in that they exist solely
for the benefit of the University; the expectations of the relationship between the University and the
affiliated entity are memorialized in current, executed Memoranda of Understanding; and the affiliated
entities require an annual external audit of their funds and provide copies of their audit reports to the
University and the Office of the Chancellor.
The Council of Trustees also certifies that, to the best of its knowledge, information and belief, no
University employee serves as a voting member of the Board of these affiliated entities, nor does any
employee of the University risk adverse interest through service to or relationship with an affiliated entity.
A copy of a statement by the University’s chief financial officer summarizing both the direct University
support provided to the affiliated entities and the contributions made by the affiliated entities to the
University covered in this certification is attached hereto and made a part hereof.
As approved by action of the Council of Trustees during the quarterly meeting held on September 27,
2018, at Edinboro, Pennsylvania.
_______________________________
Dennis R. Frampton, Chair
Council of Trustees
_______________________________
Daniel E. Higham, Secretary
Council of Trustees
_______________________________
Barbara C. Chaffee, Vice Chair
Council of Trustees
8:30 a.m. – 3:30 p.m.
Crawford Center Conference Room
Call-In Information:
Study Session
1-877-820-7831 Passcode 9732006#
Call-In Information:
Quarterly Business Meeting 1-844-799-2451 Passcode 52786156#
8:30 a.m.
Welcome – Chairperson Frampton
1. Talking Points for Chancellor visit
2. Dates for 2019 COT meetings
Interim President Hannan’s Report
1. Start of Academic Year Update
Academic Affairs, Interim Provost and Vice President for
Academic Affairs, Dr. James Fisher
1. Academic Program Changes
Finance and Administration, Interim Vice President for Finance and Administration,
Mr. James Sheehan
1. Certification of Compliance with BOG Policy 1985-04-A: University External
Financial Support
2. Proposed FY 2018-2019 Budget
3. Multi-year Budget Projection
4. Contracts and Purchases – July and August, 2018
Student Affairs, Associate Vice President for Student Affairs, Dr. Stacie Wolbert
1. Comprehensive Housing Study
1:00 p.m.
2:30 p.m.
2:30 p.m.
Executive Session (Lunch included)
Welcome, Chairperson Frampton Opens the Meeting
Roll Call and Public Comment Period
Welcome - EU Student Trustee Kyle Hurysz
Old Business
Action:
• Minutes – Quarterly Business Meeting held on July 24, 2018
New Business
Action:
• Posthumous Honor of the Contributions of Representative Flo Fabrizio
• Proposed Meeting Dates for 2019
President
Interim President Michael Hannan
President’s Report to the Council of Trustees
Academic Affairs
Interim Provost and Vice President for Academic Affairs, Dr. James Fisher
Academic Affairs Report
Action:
• Interim President Hannan recommends approval of the reactivation of BA
Art History
Finance and Administration
Interim Vice President for Finance and Administration, Mr. James Sheehan
Finance and Administration Report
Action:
• Interim President Hannan recommends approval of contracts and purchases
as reviewed by the Council of Trustees for the period of July and August
2018
Action:
• Resolution – Certification of Compliance with Board of Governors Policy
1985-04-A: University External Financial Support
Action:
• Interim President Hannan recommends approval of the proposed 2018-2019
budget.
Enrollment Management
Vice President for Enrollment Management, Dr. William Edmonds
Enrollment Management Report
University Advancement
Vice President for Advancement, Ms. Marilyn Goellner
Advancement Report
Student Affairs
Associate Vice President for Student Affairs, Dr. Stacie Wolbert
Student Affairs Report
Marketing and Communications
Assistant Vice President for Marketing and Communications,
Ms. Angela Burrows
Marketing and Communications Report
Executive Committee/Representatives Reports
Trustee Harold Shields
PACT Executive Committee Report
Trustee Daniel Higham
Alumni Board Report
USI Report
Chair Dennis Frampton
Foundation Board Report
3:30 p.m.
Close
NEXT Meeting of the EU Council of Trustees is December 14, 2018 – Study Session
EDINBORO UNIVERSITY COUNCIL OF TRUSTEES
September 27, 2018 Meeting
Academic Affairs Report
July-September 2018
University Recognition
•
Best MSW Programs ranked Edinboro University’s Master of Social Work program No. 20 on the 50
Best Online Masters of Social Work Degree Programs 2018 list.
Faculty Recognition
•
Dr. David Hurd (Department of Geosciences), Director of the Edinboro University Planetarium, is the
recipient of the 2018 Richard H. Emmons Award for Excellence in College Astronomy Teaching,
awarded by the Astronomy Society of the Pacific. The Emmons Award is the only global award that
recognizes a lifetime of astronomy education. The award honors Dr. Hurd’s service to college-level
students as well as his outreach to K-12 students and the community.
Student Accomplishments
•
Geology major Hunter Klobuchar and Communication Studies major Tyler Waltenbaugh spent three
weeks this summer conducting research on brook trout in Pennsylvania streams and presented the results
at a meeting of Trout Unlimited in Bellefonte, PA.
•
In August, Edinboro senior Derrick Goodenow was published in the Ninth Edition of So You Want to
Be a Financial Planner: Your Guide to a New Career. He wrote about his experience in Edinboro’s
Personal Financial Planning (PFP) program. Derrick, a Business Administration major, is the current
president of the University’s Personal Financial Planning Club.
•
Edinboro ROTC students had a busy, challenging, and productive summer and early fall:
° Six Cadets attended and graduated Basic Camp. These Cadets are now fully integrated into the
ROTC program as MS IIs and MS IIIs.
° Eleven Cadets attended Advanced Camp this summer at Fort Knox. Sixty percent of the Cadets
who attended received an outstanding or excellent rating on their camp evaluation. One Cadet
was unable to complete camp as a result of an injury.
MS II Cadet Alexander Taylor was also able to participate in Advanced Camp this
summer as OPFOR (opposing force in wargame scenarios).
Cadet Cameron Silvis traveled to Fort Brag this summer for CTLT (Cadet Troop Leader
Training). He was integrated into C TRP/ 3-73 CAV where he was mentored by a Platoon
Leader and participated in a Troop Live Fire.
° Three Cadets attended CULP (Cultural Understanding and Language Proficiency) this summer:
Cameron Silvis traveled to Angola; Owen Tshudy traveled to Paraguay; and Ethan Dennis
traveled to Thailand.
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Cadet Kyle Kanell attended Project GO this summer. Project GO “promotes critical language
education, study abroad, and intercultural dialogue opportunities.” Cadet Kanell travelled to
Morocco, where he studied Arabic.
Two Cadets attended and graduated Air Assault School this summer where they earned their Air
Assault wings. Cadet Chad Rogers attended school at Fort Benning, while Cadet Ethan Dennis
attended school at Fort Campbell.
Following her completion of advanced camp, Cadet Amber Bokshan attended the NSTP (Nurse
Summer Training Program). During the program, Cadet Bokshan worked in the Mother Baby/
Postpartum unit at Carl R. Darnall Army Medical Center, Fort Hood. While she was there she
also earned the Pre-Hospital Trauma Life Support (PHTLS) certification.
As part of SHARP (Sexual Harassment/Assault Response and Prevention) training, Edinboro
Cadets, in conjunction with the Edinboro University Police, conducted a “Blue Light Run” on
September 7. Cadets ran to all of the blue lights on campus and set each one off. This served a
number of purposes, including ensuring that each light works, that Cadets know the location of
the lights and how to use them, and bringing attention to SHARP-related issues both in a college
and Army setting. Edinboro ROTC is currently working with the university to schedule Title IX
training for Cadets, as well as planning an internal SHARP briefing to the Cadets.
Cadets, along with other student groups, volunteered to help students and families on move-in
day. In addition, Cadets conducted the Color Guard during the University’s freshmen
convocation.
•
Kaitlyn Hallock, who graduated summa cum laude this past May, was the recipient of the 2018 Sigma
Alpha Iota National Collegiate Leadership Award. This is the highest honor a collegiate member of the
international music fraternity can achieve.
•
Donald Seagreaves ’16, BSBA in Personal Financial Planning, was named to the All-Academic Team
for Alpha Kappa Psi, the national Professional Co-Ed Business Fraternity.
Campus Programming and Community Outreach
•
Five new on-site programs and classrooms in Butterfield Hall were launched this fall semester
through the School of Education:
° The Boro Little Learners Academy is a preschool providing children ages 3-5 early learning
opportunities. The Director of the Little Learners Academy is Professor Robin Howell
(Department of Early Childhood and Reading).
° The Children’s Center, in partnership with Pittsburgh’s Western Pennsylvania School for the
Deaf, offers quality preschool programming tailored to deaf and hard-of-hearing children.
° On Wednesdays and Fridays, the art therapy studio of Edinboro’s Art Therapy program is now
open for use by students, employees, and community members. The studio is a space for people
connect with each other, produce art, and work through issues like anxiety, stress, or depression
in a safe and accessible place.
° The Dr. Mary Jo Melvin Literacy Center, established in 2007, provides quality literacy
materials for the campus and regional communities. The Center was recently renovated
2
°
with additional books and materials as well as a series of murals depicting characters from
classic children’s books.
The University has new mock counseling labs that allow Counseling, Psychology, and
Education students to engage in practice counseling sessions under the direct supervision of
trained instructors.
•
The Department of Communication, Journalism and Media, in collaboration with the Center for Career
Development and Experiential Learning, are opening an on-campus Speaking and Presentation Center
in the fall semester. Undergraduate and graduate students will receive support in conducting research,
creating outlines, practicing delivery of presentations, and using technology in speech preparation. The
center will be located on the second floor of the Baron-Forness Library, in the Center for Career
Development and Experiential Learning.
•
FirstEnergy Foundation provided a $20,000 grant to support Edinboro University’s Center for
Branding and Strategic Communication (part of the Northwest Pennsylvania Innovation Beehive
Network). The Center assists start-up regional businesses by providing services in graphic and web
design, video production and comprehensive public relations. In addition, grant funds were received
from the ARC, EDA, and Ignite Erie in support of the new center.
•
Edinboro’s Global Education Office, in conjunction with faculty members in several academic
departments, announced a range of study abroad programs that will take place in the spring and
summer of 2019:
•
The Center for Career Development and Experiential Learning welcomed two new assistant directors
this summer. Peter Ostrander and Christina Moreschi will assist students with their career and
professional development goals, specifically offering the following services:
°
°
°
Career & personality assessments
Individual and group career coaching/planning
Internship and job searching
3
°
°
°
°
°
°
°
°
°
Professional writing
Hands-on learning opportunities
Graduate/professional school planning
Occupational data and projections
Choosing and/or changing majors
Networking
Interview preparation
Presentations and workshops
Personal branding and professional development
•
On September 6-10, Edinboro University held the 25th Annual Edinboro Highland Games, organized
by Dr. Tim Thompson, Dr. Melissa Gibson, (both of the Department of Communication, Journalism,
and Media), and Beth Zewe (Director of the Office of Continuing Education and Workforce
Development and University Ombudsperson), with support from Edinboro’s Student Government
Association. The Highland Games brings 5,000 visitors to the campus and is enjoyed by many Edinboro
students and student groups, who volunteered, provided games for kids, staffed booths providing
information and selling student-made goods, and participated in numerous events, including Bonfire
Friday, the Plein Air competition, archery, disc golf, and many musical performances. Signature events
include the U.S. National Scottish Fiddle Competition and Regional Scottish Fiddle Competition; the
U.S. National Scottish Harp Championships and Regional Harp Competition; a sanctioned Highland
Dance Competition; a sanctioned Solo Bagpipe and Drum Competition; and the Pro/Am Heavy Athletic
Competition.
•
The Edinboro University Planetarium will celebrate 50 years of informational entertainment on
September 29. Fall 2018 events that have already occurred include the following:
° September 5: “What's Up Wednesday”: The name says it all. Explore current constellations and
other objects visible in your backyard.
° September 8: “Celtic Nights”: In conjunction with the Edinboro Highland Games & Scottish
Festival, the Edinboro University Planetarium journeyed to Edinburgh, Scotland, to relive the
night sky over Edinburgh while learning about Celtic constellations, Scottish traditions and
mythology.
° September 10: “Legends of the Night Sky”: This enchanting tale included all the ingredients that
make Greek mythology so interesting: love, heroism, betrayal and combat to the mortal end.
° September 18: “Fall Nights”: The EU Planetarium staff explores the real reason for the seasons.
•
The Eighth Annual Potterfest, organized by Dr. Corbin Fowler (Department of English and
Philosophy), was held September 15-23. Potterfest is not just a celebration of all things Harry Potter,
but also an academic event for students, scholars, and the community. Signature activities include the
Potterbowl Trivia Contest, a scavenger hunt, several Potter-related academic presentations, and a
Quidditch match.
•
On September 19-20, Edinboro University’s Clay Club sponsored a lecture by artist Eric Botbyl and
demonstration workshops.
4
•
The School of Education Candidacy Ceremony, where Edinboro Education students will be
recognized for their good work and “pinned” as teachers, will be held on September 27, with special
guest Noe Ortega, Deputy Secretary for the Office of Postsecondary and Higher Education at the
Pennsylvania Department of Education.
•
Dr. Jim Fisher, Interim Provost and Vice President of Academic Affairs, gave a presentation on
September 20 as part of Edinboro University’s annual Constitution Day events. Dr. Fisher led a public
discussion on “The Future of Abortion Rights in America.”
•
Dr. Stephen Sullivan, Associate Professor in the Department of English and Philosophy, gave this
academic year’s first Edinboro Social Equity Distinguished Lecturer Series presentation, on September
25. Dr. Sullivan discussed “Donald Trump’s Theory of Justice.”
•
At their September 27 meeting, the Edinboro Biology Honors Society, Beta Beta Beta, welcomed Dr.
David Montefiore, a 1978 Edinboro graduate and current Duke University Medical Center Professor
and Director of the Laboratory for AIDS Vaccine Research and Development. He gave a presentation,
“A Path to a Vaccine for HIV.”
•
On September 28, the Department of Communication Sciences and Disorders will host the 30th annual
Speech-Language-Pathology Alumni Conference. The conference has a long tradition of bringing
leading figures from speech-language pathology and audiology to Edinboro to share their expertise with
our students, clinical preceptors, and area practitioners. This year features two full-day sessions:
Deborah Dixon will present on school-based practice, and Vince Clark will address how to make
flexible endoscopic examination of swallowing accessible in a rural healthcare setting.
•
During the end of September and beginning of October, the Center for Faculty Excellence and the
Department of Social Work will host a five-part documentary series titled The Trade, which sheds
light on the opioid epidemic affecting families across the United States. Moderators include Drs. Elaine
Rinfrette and David Pugh (Department of Social Work), Elizabeth Gillette (Department of Nursing),
Wayne Hawley (Department of Psychology), Sam Claster (Department of Sociology) and Dr. Daniel
Snow, of Gaudenzia Erie Inc.
•
Several organizations provided grants to support cultural events at Edinboro:
° The Erie County Gaming Revenue provided $4,118.64 to support the Edinboro Highland
Games and Edinboro University’s Homecoming.
° Erie Arts and Culture provided a grant of $2,392 for the Edinboro Highland Games and the
Edinboro University Chamber Players to offset the costs of performances.
° PA Partner in the Arts provided grant support of $9,000 to the Chamber Players, Highland
Games and Bruce Gallery to assist with operational costs.
•
The Enterprise Development Fund provided $2,000 to support academic success initiatives at Porreco
College.
•
During the fall semester, students in a Personal Training Course offered by the Department of Health
and Physical Education will provide free personal training to 12 Edinboro University employees.
5
•
The Center for Faculty Excellence, headed by Director Kathleen Dailey (Department of Early
Childhood and Reading), offered several professional development opportunities for Edinboro
University faculty during the month of September, including training in technology skills and two
webinars: “Engaging All Students in Global Learning,” and “Black Men & Their Mental Health:
Overcome Barriers, Stigmas & Ensure Academic Success.” Furthermore, throughout the fall semester,
faculty members will share their individual professional development experiences with their colleagues
by presenting their research and/or scholarly work in CFE forums.
•
To prepare for the spring 2019 launch of Edinboro’s new multi-modal Master of Business
Administration program, the University’s first MBA-specific tenure-track faculty member, Professor
Christine Billen, was hired and is working with Graduate Admissions to enroll students.
•
Erie Insurance awarded $15,000 in tax credits to Edinboro University to collaborate with regional school
systems to hold camps and learning experiences for K-12 students in the areas of STEM, business,
communications, and history.
•
The Grants and Sponsored Programs department recently developed a grant writing handbook to
assist faculty and staff. The department also led the PASSHE Faculty Professional Development
Council’s application revision process. Finally, this academic year, Grants and Sponsored Programs will
offer funding for faculty to pursue professional development related to effective grant writing and
submission.
•
Edinboro University, through its Office of Continuing Education and Workforce Development, is a
partner with the Department of Community and Economic Development’s WEDnetPA Program. This
program allows Pennsylvania employers to upgrade the skills, education, and training of their new and
existing employees. Advanced Technology training and Essential Skills training are available to
qualified in-state businesses and out-of-state companies relocating to Pennsylvania. Edinboro
University is one of 26 WEDnetPA partners across the Commonwealth. Edinboro University’s 2018-19
WEDnetPA Current Year Funding currently stands at $222,585. Companies may receive awards in both
Essential Skills training and Advanced Technology training. As companies utilize funds, EU may
request additional funds to serve our region and additional companies may apply throughout the entire
cycle. Current companies receiving funding include the following:
°
°
°
°
°
°
°
°
°
°
°
°
Custom Engineering Company
Entech Plastics, Inc.
ErieTec, Inc.
Eriez Manufacturing Company
Great Lakes Automation Machining
Haysite Reinforced Plastics
Industrial Sales & Manufacturing, Inc.
J.M. Smucker
Machining Concepts, Inc.
McInness Rolled Rings
Meadville Medical Center
Modern Industries, Inc.
6
°
°
°
°
°
°
Prism Plastics, Inc.
Process & Data Automation, LLC
Seco/Warwick Corporation
Silgan Plastics
Viking Tool & Gage, Inc.
The Warren Company
•
The first certificate class for the Pennsylvania Department of Environmental Protection (DEP)-approved
Wastewater Operator Certificate Program has begun with six participants. Instructors consist of area
Wastewater Superintendents, certified operators, engineers and lab technicians. This program provides
180 hours of training from September 2018 through May 2019. The program consists of 10 separate
components and the components are open to current certified operators for continuing education hours.
•
Edinboro University, in collaboration with the Borough of Edinboro, received Transportation
Enhancement funds to install sidewalks extending to the Giant Eagle plaza on Route 99, which will
provide students and the community a safe walking route. Additional funds were received from the Erie
County Gaming Revenue for improvements to downtown Edinboro.
7
M A R K E T I N G A N D C O M M U N I C AT I O N S R E P O R T
FOR THE COUNCIL OF TRUSTEES
SEPTEMBER 2018
All Systems Go
I am very excited to report that months of work by many people came together in a number of ways during
August and September. Here are some key examples:
•
Campus Brand Launch a Success – “For Those Who Strive,”
the University’s brand-essence campaign, was introduced
to faculty and staff on Aug. 30 as part of Interim President
Hannan’s welcome back address. Later that day, we had a
separate reveal for students during the annual fall barbecue.
The unveiling represented the culmination of work by BD&E, our in-house Marketing and
Communications team, and colleagues from across campus, including the President’s Office, Facilities,
Information Technology Services, Chartwells, the Pipe & Drum Band and others. These offices worked
hand-in-hand with us to ensure a very successful launch.
In addition to the in-person announcement by Interim President Hannan, the multichannel campaign
rollout included a prominent web presence, an aggressive social media push, and email to students,
faculty, staff, alumni and parents. In addition, banners large and small, bearing the “For Those Who Strive”
brand line are now present throughout campus and students are responding very well.
Getting buy-in from the University community before our new advertising campaign goes public this
month is critical to the success of our new positioning efforts. Faculty, staff and students have to own
our new narrative, core elements of which originated with them and were communicated last spring
during conversations with BD&E staff.
• New Advertising Launched – Digital ads, TV, radio and billboards are up this month, boldly
advertising our “For Those Who Strive” campaign.
Here are samples of the art to be used on billboards:
For those who
Edinboro.edu
For those
who
Edinboro.edu
For those who
Edinboro.edu
For those who
Edinboro.edu
For those
who
Edinboro.edu
For those who
Edinboro.edu
Our new television spot will launch in the fall:
CLICK TO VIEW THE TELEVISION SPOT
The traditional ads are aimed at general awareness of the University, while the digital ads are intended
for both general awareness and to promote specific programs. Digital ad placements will be ongoing,
while placement of television, radio and outdoor ads will coincide with peak times during the
student-recruitment cycle.
•
Admissions Materials in Hand – Our newly designed Admissions materials are in hand or will be
within the week. Designed with prospective students and their families in mind, these materials are
lean on copy and heavy on photos, testimonials and other proof points to demonstrate the value
added of an Edinboro degree.
• Virtual Tour – Our website now features a new virtual tour, highlighting key campus locations.
New Academic Programs Announced
We have done aggressive promotion of our new academic offerings.
News of the programs has been shared via our website, social media,
email and outreach to the regional press. The media picked up on
the story and the resulting coverage has been very positive.
Digital advertising will also be used to promote some of these new
programs, along with some existing ones.
CLICK TO VIEW THE NEW PROGRAMS
eSports Announcement Created a Splash
The Sept. 17 announcement that we’ll be launching an
eSports program in fall 2019 garnered a great deal of
positive visibility. We’ve been getting very good
feedback on social media from students and alumni.
Media coverage has been quite extensive, not only in
Pittsburgh and Erie, but also in the eSports trade press.
A digital advertising campaign is also being developed
to promote the program.
CLICK TO VIEW THE ANNOUNCEMENT
Media Relations Generated Positive Buzz
News of the campaign launch, along with coverage of our new programs and the eSports announcement,
created a wave of positive, regional media attention. These efforts, combined with interviews with President
Hannan, which focused on our increased admission standards and improved first-to-second-year retention,
generated a good deal of positive buzz as we began the academic year.
EDINBORO STRIVING FOR THE FUTURE
EDINBORO WELCOMES BACK STUDENTS TO CAMPUS
EDINBORO ANNOUNCES NEW ACADEMIC PROGRAMS
EDINBORO LOOKS TO THE FUTURE - IN ESPORTS
EDINBORO ADDING ACADEMIC PROGRAMS
TO BOOST ENROLLMENT
EDINBORO WILL LAUNCH NEW KIND OF SPORTS TEAM
The Boro Magazine in Production
Work on the fall issue of the University magazine is under way with plans to mail in late November/early
December. The cover story package will feature a number of profiles on alumni and students, all of whom
reflect the characteristics common among Edinboro students, alumni, faculty and staff – persistence,
perseverance and grit. The package will provide an opportunity to tout outcomes and re-introduce the
“For Those Who Strive” campaign.
Conclusion
The last two months have been busy ones, but it has been quite satisfying to see things coming together.
Our goal is to shift the narrative and to accurately tell the Edinboro story in a compelling way, one that
resonates with prospective and current students, alumni, prospective and current parents, faculty, staff and
the broader community. We are on our way!
Enrollment Management Report
Thursday, September 27, 2018
Learning Commons Report
1. During the 2017-2018 academic year, the Academic Success Centers on both main campus and
the Porreco College delivered or participated in a total of 141 programs. Programs included
university-wide events such as Open House and Admitted Student Day, as well as Center-specific
programming such as academic workshops and the Major’s Fair.
2. Also during the 2017-2018 academic year, the Academic Success Center conducted 3,644
appointments with 1,242 students. Ninety-six percent of students who responded to a survey
about their appointment said they would recommend the Center to other students based on their
experience.
3. The Academic Success Center is currently working on new programs, including a program for
students in the “murky middle” (students with a GPA between 2.0 and 2.9), the working name of
the program at this time is “Scot Scholars”. A pilot program is set to launch in the spring of 2019.
Also being planned is a new university-wide study table program, also set to launch in spring of
2019.
4. The Academic Success Center is actively advertising new positions within the Center for
undergraduate students. The Student Success Ambassadors will actively promote the Center to
other students on campus, manage the Center’s social media, and serve as peer mentors for the
murky middle program.
5. Twenty-four TAA students graduated from Edinboro University in May or August of 2018.
These students were dislocated workers, primarily from GE who were receiving the Trade
Adjustment Assistance federal grant. Edinboro University had more degree and certificate
programs approved for TAA funding than any other training provider in the State of Pennsylvania
for the 2017-2018 academic year (for a total of 70 programs).
6. The Global Education Office will host Trivia Night – a fundraiser for EU Study Abroad
scholarships for students – on October 18th at 5pm in Van Houten North Dining Hall. Cost to
participate is $20 and anyone can register by going to edinboro.edu and typing “trivia night” in
the keyword search. Last academic year, the proceeds from this fundraiser provided 23 students
over $12,000 toward the cost of their study abroad experience.
7. During the 2017-2018 academic year, a total of 146 participants (101 of which were students)
participated in a study abroad trip. The number of participants increased by 73% compared to the
preceding academic year and the number of students increased by 80%.
8. For fall 2018, EU welcomed nine new international students (one graduate, six undergraduates,
and one exchange student) from eight different countries (South Korea, Kenya, Chile, Turkey,
Nigeria, China, Canada, and Germany). In the spring of 2018, EU was in the top five PASSHE
schools for enrollment of international students.
1
Admissions Initiatives
1. We launched Admissions Social Media accounts this summer for Facebook, Twitter, and
Instagram. Snap Chat may be added in the near future. The admissions recruiters also added
these social media icons to their email signatures to promote the opportunity for students to
engage with Edinboro via these sights.
2. The Edinboro University Application for 2019 went live on July 9, 2018.
3. Edinboro University became a member institution with the Common Application this year and the
new freshman application for 2019 went live on August 1, 2018. The new transfer application is
still in production and should go live by the end of September.
4. The EAB contracts for the Adult Learner Recruitment, Transfer Collaborative, and Senior
Application Marketing Campaign kicked off in early August (after final PASSHE approval the
end of July) and we’re implementing the plan ongoing with the Senior Application deployment
occurring in early October and the Transfer Portal ‘go live’ in early March.
5. Summer Visit Days – We redesigned the Summer Visit Day programs to include interaction with
faculty and a picnic lunch. The programs were well received by our faculty and students/guests
who were in attendance. Due to our increased promotion of the programs via direct mail, email,
and robo calls we saw an increase the number of students attending compared to summer 2017 –
213 students attended the three programs this summer compared to 133 attending the two
programs last summer.
6. Edinboro Elite Mailers, including a personalized letter in a specially designed #10 envelope, were
sent to about 56,000 rising high school seniors in August to encourage them to visit campus and
apply for admission. The Elite candidates were selected as academically talented students who
would meet the admissions matrix and have a high likelihood of enrolling at Edinboro (western
PA, western NY, and NE Ohio, as well as students who had previously inquired or visited
campus). Advantages for the Edinboro Elite candidates are:
a. Priority Application Processing: Beginning in mid-September, students will receive an
admission decision within two weeks, once we receive their completed application and
materials.
b. Scholarships: Automatic consideration for top Edinboro University scholarships.
c. Edinboro University Honors Program: Automatic consideration for Honors Program
admission.
d. Application Fee Waiver: $30 application fee waived if a student has already visited campus or
attends during a future visit (visit opportunities are listed at www.edinboro.edu/visit).
e. No Essay or Recommendations are required for application review.
7. Boro Pathways to Success Transitions Program is a program designed to assist African American,
Latino, Asian American, Native American, and International (A.L.A.N.I.) incoming freshman in
the transition from high school to Edinboro University. Boro Pathways to Success is designed to
address issues such as student development, finances, networking and utilizing on and off campus
resources to help students be successful. Finally, the program is designed so students to have the
opportunity to meet fellow classmates, and begin forming a support system of their own. Students
in the program were able to move into their residence hall on Wednesday, August 22nd, and the
program continued through Thursday, August 23rd. The Boro Pathways students then join the
rest of the new student body by participating in the Welcome Weekend activities.
2
The program, overall, was a success this year. We had 7 students participate in the event and we
are hoping to increase this number next year. Throughout the academic year, the Center for
Diversity and Inclusion will continue to follow-up with the students who participated. In addition,
each student will be assigned a Pathways Mentor to ensure that each student has continual
guidance and a connection to campus resources, such as faculty and staff.
8. The Pittsburgh Promise and Edinboro University recently agreed to a Preferred College Partner
Status agreement. The benefits for Edinboro are, inclusion in The Promise’s list of Preferred
College Partners sent with other “Back to School” materials that were sent to PP homes, inclusion
in the fall issue of The Promise’s magazine, 𝑝𝑝2 and in the list of Preferred College Partners
included in future issues of the magazine, a full-page sponsorship ad (free of charge) in an issue
of the magazine (this includes an opportunity to be featured in “Ask the President” section),
listing on The Promise’s website page and linking to Edinboro University website, inclusion in
the Preferred College Partners brochure, Campus visit by Promise Ambassadors (senior class high
school interns) and promotion of Edinboro to their peers, and promotion of Edinboro University
at The Promise’s in-school and community outreach programs for PPS students and families.
This new Preferred College Partner status will provide students who earn the Pittsburgh Promise
Scholarship with additional aid of $2,500 per year for on-campus housing. The Pittsburgh
Promise scholarship is designed to promote post-secondary enrollment for high school graduates
from the Pittsburgh Public Schools. Students who have earned the Pittsburgh Promise
Scholarship have met a list of requirements that has been designated by the Pittsburgh Promise.
The initial round of Preferred College scholarships will be available for incoming first-year
students in fall of 2019.
9. We have been working with University Marketing and BD&E over the summer months to
develop new publications for admissions recruitment and yield. The new high school senior
inquiry mail flow (students who have shown an interest and inquired, visited campus, met with an
admissions rep at their high school or a college fair, etc.) includes the following five mailings:
a. Viewbook mailing with personalized letter from director of admissions, Edinboro Flag
Cutout, in a uniquely designed 10 x 13 mailing envelope.
b. Outcomes brochure mailing with a personalized letter and business card from Interim
President Hannan in a specially designed 9 x 12 envelope.
c. Get Involved brochure mailing with a personalized letter from the Vice President for
Enrollment Management along with a housing brochure and Fighting Scots Cutout in a
special 9 x 12 envelope.
d. Financial Aid brochure mailing with personalized letter from the Director of Financial Aid in
a special 7 ¼ x 9 envelope.
e. Parents’ brochure with a personalized letter and business card from president Hannan in a
special 9 x 12 envelope.
10. In addition, two other new recruitment/yield pieces were developed.
a. The Rave Reviews brochure which highlights key features of Edinboro University,
particularly our academic accolades to use for recruitment events and programs off and on
campus (high school visits, college fairs, admissions events, etc.).
b. The At a Glance brochure was designed as a ‘mini viewbook’ outlining campus programs and
highlights to encourage students to explore more and visit campus. Both of these brochures
will be used in the enhanced recruitment and yield of prospective students.
11. The admissions acceptance packet will continue to include a personalized admissions acceptance
letter on specially designed ‘congratulations’ letterhead with an acceptance certificate all in a
special folder and 9 x 12 envelope.
12. Transfer student inquiries will also receive a special packet with a personalized letter, viewbook,
transfer brochure and financial aid brochure in a 10 x 13 envelope.
3
13. A high school counselor mailing packet was sent to about 1,500 high school guidance
departments with a letter to share the new viewbook, Edinboro updates, Fall Open House dates
and encouragement to send students, Fighting Scots and Edinboro Flag cutouts.
14. We worked closely with University Marketing to develop and implement a new campus virtual
tour with YouVisit. The new tour is available from the Edinboro main web page, as well as the
admissions visit page. The tour is flexible for us to continue to update, add still photos, videos,
etc. throughout the year. It will be updated periodically throughout the year with new
photography and video being taken next spring by YouVisit to be added/updated.
4
Financial Aid Initiatives
1. We scheduled an Ellucian consultant to visit campus and audit our processes to determine if we
are using Banner properly and efficiently. We are currently not using the Financial Aid
Component of Banner effectively and have received approval for the Ellucian consultant to return
to campus and assist us with streamlining some of our operating functions. This will allow us to
better assist our students and communicate/share more information internally, especially with
Admissions and the CRM.
2. We have updated some of our requirements for students to be completed on Banner Self-Service
(SCOTs). The students like the online capability of Self-Service and are more likely to complete
any updates in a timely fashion.
3. The staff is preparing to attend various conferences over the next few months to stay current
regarding changing regulations and trends within financial aid.
4. The Financial Aid Office is getting ready for 2019-20 FAFSA nights at local high schools. We are
increasing our outreach from previous years and providing this service to all students, whether
they attend Edinboro or not. We have had great success in getting a student or two, to apply to
Edinboro University during these events. We currently have scheduled dates at Fort. LeBoeuf
High School and Girard High School.
Veterans Success Initiatives
1. Edinboro University Veterans Success Center introduces the School Supply Depot and Text Book
Library. School supplies of all kinds have been donated for the use of military related students on
campus. Over 400 items were donated by staff and students to the project. Now Veteran students
can stop by the VSC to get free supplies they might need for classes and save some CH33, 35, or
1606 money for books. The Veterans Success Center also has text books for various first year
classes available for use too. These textbooks are available for free use while studying at the
VSC.
2. New as of Fall 2018, the Veterans Success Center is distributing a newsletter to Veteran students.
The goal is to increase the participation of Veteran and military related students in on-campus
activities, by increasing the awareness of these students in these activities. Information on
Veterans Success Center programs, athletics programs, and various on/off campus activities will
be provided to students on a monthly basis.
5
Finance and Administration – Report
Edinboro University Council of Trustees
September 27, 2018
Finance and Administration
Accounting
o Completed transition from Controller Wayne Ochs (retired August 31) to William “Bill”
Buttz
o Submitted the June 30, 2018 FIN report to PASSHE.
Bursar
o Collection efforts by the Bursar’s office continue to yield positive results. For the
Fall semester, three (3) student schedules were dropped for non-payment. Last year,
19 student schedules were dropped for non-payment.
Facilities
o Final FY 2018 work order statistics - 11,487 work orders submitted; 10,975 completed; and
512 work orders in progress. The latter represents mostly residence hall work orders,
waiting for camps to end, to complete work.
o Installed banners across campus for August 30 new Marketing Brand Launch.
o Completed fencing project for Forensic Outdoor Recovery Center (funded by Erie
Insurance Outdoor classroom gift).
o Completed classroom for the Western Pennsylvania School of Deaf Preschool
collaboration with the Speech Communications Department.
o Completed sidewalk repairs across campus.
o Completed roofing replacements and repairs at the Porreco Campus.
o Completed AC installation for multiple coach offices in the McComb Basement.
o Completed earthwork and tree clearing necessary for the completion of the Upper Disc
Golf Course.
o Successful completion of residence hall repairs and cleaning for Fall 2018 Move-In
weekend.
Purchasing
o Fully executed a contract with EAB to provide student marketing programs, adult
learner recruitment and transfer collaborative services The intention of these
services is to increase enrollment.
o Issued RFP for Access Control Migration since current access control system will no
longer be supported in 2019. With the migration to a new system, the University will
avoid any system failures that will affect the safety and security of building
occupants.
Budget
Main focus for months of August and September was to reconcile the FY 2018 results to the
proposed FY 2019 budget. Budget Director worked with Interim Vice President to review all
budget numbers.
Completed and submitted the PASSHE BUD report.
Environment, Health and Safety (EHS)
Security Systems/CCTV/Access Control
Completed RFP for the electronic access control migration.
Installed electronic access control and cameras in Butterfield for the Western
Pennsylvania School for the Deaf.
Installed wireless panic buttons in Hamilton Hall for the Bursar and Records and
Registration offices.
Installed CCTV cameras in the Archery/Air-Rifle Range in Dearborn.
-2Finance and Administration – Report
September 27, 2018 – EU Council of Trustees
Chemical Safety
Completed semi-annual eyewash/safety shower inspections and testing.
Emergency Management
Obtained StormReady Accreditation by the National Weather Service. Ceremony
occurred on September 6.
Attended tabletop exercise for a County emergency that required logistics to be stored at
Edinboro University. Edinboro University is the formal staging area for all logistics
dispersed from Erie County during an emergency. The full-scale exercise is scheduled to
take place on October 20, 2018.
Fire Safety
Conducted annual fire alarm, security system, and area of rescue assistance inspections
and testing.
Completed fire drills for academic and residential buildings.
Completed RFP for water-based fire protection systems maintenance/inspection/testing.
Constructed and supervised the Highland Games bonfire with the assistance of the
Edinboro Volunteer Fire Department.
Risk Management
Established the University’s Threat Assessment Team. It is referred to as the Campus
Assessment Response and Evaluation (C.A.R.E.)Team
Worked with Marketing and Communications to develop an online form, Concerning or
Threatening Behavior, for the campus community to report concerns.
Worked with the Foundation to secure Alcohol Liability Insurance for alcohol permitted
events at the Highland Games.
Worker Safety
Oversaw the completion of the encapsulation of the asbestos fire proofing of the entire 1st
floor and 2nd floor hallway in Doucette Hall.
Created Emergency Procedures Training that can be completed online.
Completed safety training for various employees on the following topics:
o Asbestos Awareness
o Automotive Lift Safety
o Bloodborne Pathogens
o Emergency Procedures
o First Aid, CPR, and AED
o Hands-Only CPR
o Hazard Communication/Worker Right-To-Know
o Lifting Safety
Information Technology Services (ITS)
Network improvements:
o Replaced ten-year old Cisco core network router with new HP/Aruba router.
o Upgraded all network switches to latest code.
o Replaced/upgraded a number of building switches and performed configuration
and cabling for building network redundancy. Currently 65% complete.
o Upgraded network switches in critical server racks allowing for optimal network
efficiency.
Installation of new load balancer to balance network traffic to servers.
-3Finance and Administration – Report
September 27, 2018 – EU Council of Trustees
Technology Assistance and Wiring provided:
o Center for Branding and Strategic Communication (Innovation Beehive)
o Nursing Simulation lab
Classroom updates completed:
o Compton 101, 107a
o Doucette 109, 108, 107, 100, 118B, 124, 125, 127
o Porreco Barn 8 & Barn 9
o Wiley 114, 106
Deployed computer lab statistics package onto all lab computers. Usage statistics will be
used to plan future changes to the computer labs on campus.
Replaced 124 older computer lab computers and rebuilt/upgraded many labs to Windows 10.
Windows 7 will no longer be supported by Microsoft in January 2020 so we are working to
upgrade all Windows 7 computer to Windows 10 prior to that time.
Replaced 15 faculty computers.
Installed two (2) kiosks in Ghering Health Center for walk-in patients to use for check in.
Worked with Facilities to dismantle and reconfigure all computer labs in Doucette during the
asbestos encapsulation project.
Replaced six (6) digital signage devices.
Implemented an extension of our Helpdesk services in the Library.
Planning and testing for upcoming conversion of all employees to move to Microsoft Office
365. Employee email will be hosted using Microsoft servers which will save costs in
maintaining our existing Email accounts and hardware.
Upgrade to Banner Recruit CRM
Completed Teaching Online Certification Course (TOCC) Training for PASSHE Faculty –
179 Edinboro Faculty have now completed the course
LMS Administrator (Sandy Dell) successfully completed the Instructional Designer
Certificate program.
Provided ITS support for 69 campus events since July 2018.
Completed Brightspace (D2L) integration with Redshelf digital books.
Assisted Marketing with new Branding launch.
Institutional Research (IR)
Led a follow up Vision and Identity retreat with leadership at Porreco on August 14, 2018.
Here we settled on our identity that included resiliency, growth-mindedness, and service to
others. Assessment efforts for each division are to be developed with the assistance of the
OIR.
Performed an enrollment projection for the next three years. This data is being used to plan
and budget for the near term future. The results show continued short term decreases
(although smaller) before slow growth begins in FY 2021. OIR is currently working on
extending this projection out further to the 5 to 6 year range.
Currently preparing the data for Fall 2018 freeze. This is the first time that we have been
given a “pre-freeze” version of the data to make sure it is at its best.
-4Finance and Administration – Report
September 27, 2018 – EU Council of Trustees
Working on data validation between PASSHE and Edinboro on the State’s SIMS (Strategic
Information Management System) project. We have been transitioning Michael Chase into a
more developed role in this process.
Mingli Yang produced a deep dive analysis into our current housing situation for the Office
of Residence Life as well as a review of Alumni giving using predictive analytics for the
Office of Alumni giving.
Many other ad hoc projects have been completed and include work outside the division for
Academic & Student Affairs and Enrollment Management
University Police
Completed the Clery Act Compliance Audit conducted by the PASSHE Office of Internal
Audit and Risk Assessment Office and received the draft findings and recommendations.
Currently working on Management responses. Met with auditors on September 17 for an exit
conference.
EU Police Department sponsored a training on Racial Diversity and Effective
Communication on August 20 and 21.
COT Meeting – September 27, 2018
Vice President of University Advancement - Marilyn Goellner
Fundraising Summary – See Dashboard
July 1 – September 14: Principal & Major Gifts
o
o
o
o
o
o
Friend
SGA
Alumni
Foundation
Estate/Retired Faculty
Foundation
$50,000.00
$30,000.00
$25,000.00
$20,000.00
$16,737.32
$15,000.00
Comprehensive Campaign:
o RFP is being finalized by the EU purchasing office for publication. It has been
designed in separate phases for consultant bidding.
Phase I – Complete Internal Readiness Assessment, Advancement Audit &
Strategic Plan
Phase II – Feasibility Study
Phase III – Management of the Launch of the Comprehensive Campaign
Phase IV – Management of the Implementation of the Comprehensive Campaign
Major Gift Officers - travel
o Colorado Springs, CO
o Atlanta, GA
o NY, NY
o Los Angeles, CA
o Cleveland, OH
o Pittsburgh, PA
o New Jersey
o Edinboro and Erie
Corporate/Foundation Meetings
o PNC Bank
o First Energy Foundation
o Rebich Investments
o Kona Ice LLC
o EMTA
o Scott Electric
o Allegheny Health Network
Community Engagement
o Erie Dawn Golf Outing (Baumgartner)
o City of Erie Mayor Schember Picnic – Erie Yacht Club (Goellner)
o Erie Women’s Fund Summer Gathering (Chacona)
o Erie Women’s Fund & United Way Golf Outing (Chacona)
o SafeNet 100 Women Event (Chacona)
o Moonlight on the Bay Gala (Dr. Hannan/Trustee Kennedy)
o Donna Nicholas Erie Art Museum Show Opening (Chacona)
o Greater Erie Economic Development Corp Board (Goellner)
o Erie Regional Chamber & Growth Partnership Member Fall Fest (Goellner/Dr. Hannan)
Annual Fund
o 2017-2018 Phonathon Total - $148,861
94% pledge fulfillment rate
o Give Campus Campaign for Boro Pit
$6,516 (online)
$30,000 SGA Gift
o Erie Gives Day - $10,402
o Athletic Annual Fund - $13,165
Alumni Engagement and Events
o Allison Flynn added to the team as Director of Regional Development; will work with
Alumni Engagement and Advancement to develop SWPA alumni and donor
prospects
o Homecoming
Golf Outing – 110 golfers registered
All Alumni Backyard BBQ (Friday 6-8)
Alumni House Open House 9AM – Noon
Dave Irlbacher, former President of the Alumni Association and family selected
as Grand Marshals in Parade
Alumni Tailgate – Dome Location 1pm to 2:30
o Planning – 18 month plans being developed. Goals to amplify the quiet pride that
Alumni express to enhance the reputation of EU; strenthen the ties between Alumni
and the Univerisity to create a sense of common-purpose. Grow the community of
Advancement Report
September 27, 2018
2|Page
“active” Alumni. This includes growing the number of new and mid-career Alumi
giving to the University. Action plans to include:
o Creating and implementing a strategic, multi-channel communications plan for
Alumni which aligns with and reinforces the identity of the University and
encourages Alumni to opt-in to communications tools and activities;
o Engaging Alum as problem-solvers in meeting the University’s goals and the
challenges of the students/communities that we serve – we need to offer
opportunities for strategic volunteer and engage alumni as advocates; #1 focus for
next 18 months will be recruitment and retention
o Reinforcing connections between Alumni, academic departments and career
development to connect Alumni to resources for ongoing personal and professional
development, advisory boards, distinguished alumni awards, strategic networking
opportunities;
o Increase the number of groups of new and mid-career alumni participating in
engagement activities;
o Assess and align existing Alumni Engagement resources to meet our objectives
(staff, student workers, advisory groups, partnerships, Alumni House and
communication tools, etc.);
o Introduce a "giving attitude" to students while on campus and allow them to
practice behaviors aligned with philanthropy prior to graduation;
o And increase the number of alumni making a first gift to the annual fund
(fundraising).
Piloting alumni engagement activities on Go Boro during homecoming. Incentives offered
for:
o Visiting the Alumni House Open House;
o Take a picture at the Selfie Wall;
o Pin current location on the Boro Nation Map.
Alumni House Rebrand – first floor painting to begin after Homecoming; tartan border and
EU crest will be added as well as a reception desk that for now will be a station for student
workers to help greet alumni and guests; plan to reorganize memorabilia to help lead
people to discover our collections.
o Advancement Calendar Attached
o New Student Orientations (NSO) – Advancement staff presented to parents and
hosted ice cream socials
o July 20 – Lambda Chi Alpha Memorial Plaque dedication
o July 24 – 8 Great Tuesdays Erie Amphitheatre
o July 25 – Retired Faculty Meet & Greet with Dr. Hannan
o July 26 – Athletic Donors Meet & Greet with Dr. Hannan
o July 28 - Erie SeaWolves Edinboro Community Night
o August 22 – Edinboro Businesses & Alumni Meet & Greet with Dr. Hannan
o September 15 – President’s Club Tailgating Tent
o September 15 – Athletic Hall of Fame Banquet
o September 27-29 – EU Homecoming
o Future Homecoming Dates:
October 11-12, 2019
September 25-26, 2020
October 1-2, 2021
Advancement Report
September 27, 2018
3|Page
Alumni Advisory Boards (See attached board lists)
o Alumni Advisory Boards will be meeting on Thursday, September 27, 2018:
Business Advisory Board
College of Science and Health Professions Advisory Board
Strategic Communications Advisory Board
Alumni Campus Visits
o Fred Pomeroy ’72, Linda Simpson ’73 and Vanbur Kuebel ‘72
o Kevin ‘90 and Rachel Spall ‘90
o Larry Johnson ’80 (Honorary Captain Football)
o Major General Mari K. Eder ‘ 75 & ‘76
o J.P. Chakot ‘73
o Kimberly Paris ‘99
Advancement Services
Blackbaud Target Analytics Affluent Scores added to Raisers Edge
o 83,000+ Records Processed. Data returned is as follows:
Discretionary Spending
Income
Investments
Net Worth
Wealth Segmentation
Volunteer
o Blackbaud NCOA processed on July 31, 2018
89,598 records processed. 2608 records updated
o Blackbaud PhoneFinder processed on September 11, 2018
87,421 records processed. 3,065 records updated
Edinboro University Foundation
The Foundation has two new board members: Ms. Pat Davis ’73, retired faculty member and
current Edinboro Council member and Mr. Dan Walsh ’08, Vice President, FNB. The
Advancement Office has been working closely with Mr. Chuck Scalise, Foundation Chair, on
University events and donor outreach. Mr. Scalise is researching activities that other PASSHE
related foundations perform for their universities as value-added services that he believes
Edinboro could benefit from and would like to implement, as appropriate. His vision for the
Foundation is to increase support to the University in general and specifically the
Advancement Office, Alumni Association and others and to assist the University in initiatives,
community relations, and other expanded roles to meet the needs of the students and the
community.
o
o
o
o
Endowment Market Value 6/30/18 - $28,631,307
Foundation $9,400,937
University $17,375,128
Alumni $1,855,242
Advancement Report
September 27, 2018
4|Page
Edinboro University Alumni Association:
o The university has declined the gift of the Alumni House as proposed by the Alumni
Association. At the September meeting, the Alumni Association Board agreed to
engage in discussion with the Edinboro University Foundation regarding gifting the
house to the Foundation.
Advancement Report
September 27, 2018
5|Page
Information/Action Item – Academic Affairs Committee
Edinboro University Council of Trustees
Thursday, September 27, 2018
Programs Revision
Name of Program
Code
Description of Revisions/Reasons
N=new
R=Revision
M=Moratorium
1.
Bachelor of Arts – Art History
(Reactivation of Program in Moratorium)
(UWCC approved 3/16/16; Senate approved 3/28/16)
(Prior approval from OOC required – notification
sent 7/8/16; revision of notification sent 8/10/18;
approved by OOC 9/17/18 for a start date of 8/27/18)
c:
Office of Admissions
Office of Financial Aid
Office of Institutional Research
Office of the Registrar
R
When the Bachelor of Arts-Art History program was placed on moratorium, 60
semester hours of Art History coursework, including related cognates were required.
During the time the program has been in moratorium, PASSHE Policy 1990-06-A:
Academic Degrees has mandated that BA degree programs have no more than 42
semester hours of required major coursework, including required cognates. Upon
review, the Art Department determined that the degree program may be effectively
delivered in a way that meets the PASSHE mandate by selectively deleting some Art
History required courses and by recommending, rather than requiring, specific related
cognates. The deleted coursework may, if desired, be taken as Free Electives, and the
deleted cognates may, if desired be taken as Free Electives, or to meet appropriate
General Education requirements. The program is recommended for reactivation since
the new program requirements align with ARHI course requirements in existing BFA
programs, resulting in no additional cost in the offering of this program, while
providing a fall back major to Art students.
Contracts & Purchases
July 2018
Council of Trustees Meeting
September 27, 2018
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Aaron Coseo
Campus Media
Operations
Provide Broadcast
Engineering Services for
WFSE Equipment
Self-Supported
Funds
Specialized Services
250.00
Advisory Board
Co (EAB)
Admissions
Student Marketing
Programs/Adult Learner
Recruitment/Transfer
Collaborative Services
General Funds
Technical
Consultants
Always Safe
Sidewalks LLC
Lot and Road
Repaving
Remove Sidewalk Trip
Hazards
Other E & G Funds
Contracted Maint Bldgs & Grounds
20,000.00
Anderson Coach
and Travel
Scotland Study
Abroad
Bus Transportation
to Toronto Airport
Self- Supported
Funds
International Travel
2,104.33
Anita Szymanski
Community Music
School-Lesson Fees
Community Music School
Piano Lessons
Self-Supported
Funds
Specialized Services
59.50
Art of Practicing
Institute
Art of Practicing
Edinboro Hosting the Art
of Practicing Institute's
Annual Summer Program
Self-Supported
Funds
Specialized Services
-
Best Wildlife
Services
Porreco College Plant
Provide Groundhog
Removal at Porreco
Campus
General Funds
Contracted Maint Bldg & Grounds
1,000.00
Daikin Applied
Food ServiceMaintenance &
Custod
Troubleshoot/Diagnose
Chiller Problem at Van
Houten; Labor/
Material to Replace Internal
Compressor Oil Filters
at Pogue
Dining Hall Fund
Contracted Maint Bldgs & Grounds
4,990.00
1,759,483.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Daniel Eaton
Continuing
Education
Nurse Aide Program
Coordinator Services
Special Programs
Clinical Services
2,000.00
Deborah A Dixon
Speech & Hearing
Conference
Keynote Speaker to
Present at 30th Annual
Speech-Language
Pathology Alumni
Conference
Special Programs
Speaker Fees
900.00
Denise Phillips
Continuing
Education
Instruction of Nurse Aide
Program
Special Programs
Speaker Fees
2,625.00
Elizabeth Henninger
Community Music
School-Lesson Fees
Community Music School
Piano Lessons
Self-Supported
Funds
Specialized Services
654.50
Hagan Business
Machines of Meadville
Art Department
Copier Maintenance
Agreement Toshiba e450
General Funds
Contracted Maint Office Equip
400.00
Hagan Business
Machines
Physics and
Technology
Copier Maintenance
Agreement Toshiba
E-Studio 452
General Funds
Contracted Maint Office Equip
512.76
James B Schwab
Co
Various
Annual Maintenance
Agreement for Fax
Machines/Shredder/Wide
Format Copier
General Funds
Contracted Maint Office Equip
1,325.00
Maria Lyon
Community Music
School-Lesson Fees
Community Music School
Suzuki Violin Lessons
Self-Supported
Funds
Specialized Services
1,380.40
Mary Beth Armes
Community Music
School-Lesson Fees
Community Music School
Voice/Piano Lessons
Self-Supported
Funds
Specialized Services
1,694.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Mayer Brothers
Construction Co
Lot and Road
Repaving
Labor/Materials/
Equipment to Install ADA
Compliant Ramp at Reeder
Hall
Other E & G Funds
Contracted Maint Bldgs & Grounds
4,017.25
Metro Group Inc
Shops/Plant
Water Treatment Program
for Various Heating/
Cooling Systems
General Funds
Chemicals
Northwest Restoration
Inc
Deferred
MaintenanceEarp Hall
Restore Masonry on Brick
Sidewalls of Entry Ramp
at Earp Hall
Housing Funds
Contracted Maint Bldgs & Grounds
7,000.00
Presque Isle
Powerclean Inc
Shops/Plants
Semi-Annual Duct Cleaning
at Various Campus
Locations
General Funds
Contracted Maint Bldgs & Grounds
19,484.02
R Frank Photography
University Marketing
Freelance Photography
for EU Marketing
General Funds
Specialized Services
10,000.00
Rabe Environmental
Systems Inc
Shops/Plant
Furnish/Install Power
Supply to Liebert
Condensing Unit in
Ross Hall
General Funds
Contracted Repairs
Robert Sadowski
Art of Practicing
Tune Pianos for Art of
Practicing
Self-Supported
Funds
Specialized Services
1,170.00
Sharon L Santus
University
Communications
Freelance Editor for EU
Marketing
General Funds
Consulting Services
10,000.00
Shimadzu Scientific
Stem-H - Chemistry
Installation/Training of
Chemistry Equipment
Self-Supported
Funds
Lab Supplies
11,900.00
855.00
4,970.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 7/01/18 TO 7/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Stadium Solutions Inc
Fire and Safety
Inspect Bleachers at
Various Locations
General Funds
Preventative
Maintenance
4,382.00
William T Spaeder
Company Inc
Campus Water
System
Improvements
Labor/Material to
Rebuild/Clean/Test
Backflow Preventers
Other E & G Funds
Contracted Maint Bldgs & Grounds
3,624.00
William T Spaeder
Company Inc
Deferred MaintCole Auditorium
Labor/Material/
Equipment to Remove/
Replace Sewer Line/
Cleanouts
Other E & G Funds
Contracted Repairs
6,695.00
WSM Trainers and
Consultants
Law Enforcement
Training Programs
Keynote Speaker to
Present "Racial Diversity
and Effective
Communications"
Special Programs
Speaker Fees
4,400.00
TOTAL
$ 1,887,875.76
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 7/01/18 TO 7/31/18
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
PO NUMBER
PO AMOUNT
Ace Viking Electric
Motor Co
2222 E 30th St
Erie PA 16510
Facilities Annual Miscellaneous
Supplies
4500569946
10,000.00
Amark Environmental
LLC
PO Box 9565
Erie PA 16505
Doucette Hall 1st & 2nd Floor
Asbestos Abatement
3900009538
65,758.39
Apple Computer Inc
2420 Ridgepoint Dr
Austin TX 78754
Information Technology Services Life
Cycle Replacement of Classroom
Instructor & Lab Computers
4500568458
46,512.00
Barton Denmarsh
Esteban Inc
681 Andersen Dr
Pittsburgh PA 15220
Annual Marketing Services
4500569517
1,000,000.00
CDW Government
LLC
200 N Milwaukee Ave
Vernon Hills IL 60061
Information Technology Services
Annual Dell Compellent System
Maintenance
4500569978
47,317.54
CDW Government
LLC
200 N Milwaukee Ave
Vernon Hills IL 60061
Information Technology Services
Barracuda Load Balancers
4500569986
27,997.96
Chartwells Educational
Dining Serv
2400 Yorkmont Rd
Charlotte NC 28217
Dining Services Annual Food
Service Contract
4500570748
3,736,714.00
CliftonLarsonAllen
LLP
610 W Germantown Pike
Ste 400
Plymouth Meeting PA 19462
Finance & Administration Financial
Statement Audit
4500569481
10,000.00
CS Technologies
Plus
2803 State Rte 257
Seneca PA 16346
Information Technology Services
Computer Lab Life Cycle
Replacement
4500569237
90,000.00
CS Technologies
Plus
2803 State Rte 257
Seneca PA 16346
Information Technology Services Life
Cycle Replacement of Classroom
Instructor Computers
4500569723
12,570.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 7/01/18 TO 7/31/18
PO NUMBER
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
CS Technologies
Plus
2803 State Rte 257
Seneca PA 16346
Information Technology Services
Faculty Computer Lifecycle
Replacement
4500569775
18,476.00
Edinboro Industries
Inc
4200 Rte 6N E
Edinboro PA 16412
Facilities Annual Miscellaneous
Supplies
4500569953
10,000.00
Falconer Printing &
Design Inc
66 E Main St
Falconer NY 14733-0262
Admissions Printing Mail Flow
Items & Envelopes
4500570939
33,160.00
Gorden J Blain
274 Endslow Rd
Marietta PA 17547
Marketing Televise Two Football
Games & One Women's Soccer
Game
4500569963
18,500.00
Heartland Campus
Solutions
100 Global View Dr
Warrendale PA 15086
Bursar Annual Billing Services
4500569062
22,900.00
Heritage Food Service
Equipment
5130 Executive Blvd
Fort Wayne IN 46808-1149
Facilities Annual Miscellaneous
Supplies
4500569959
10,000.00
Mayer Brothers
Construction Co
1902 Cherry St
Erie PA 16502
Campus-Wide Asphalt Paving,
Sealing & Line Painting
3900009537
153,165.75
Meier Supply Co Inc
2031 W 12th St
Erie PA 16505
Facilities Annual Miscellaneous
HVAC Supplies
4500569955
10,000.00
Nuesoft Technologies
1685 Terrill Mill Rd
Marietta GA 30067
Ghering Health Center Electronic
Medical Records Coding Module
4500568982
10,137.00
PALCI Inc
PO Box 58906
Philadelphia PA 19102-8906
Library Annual Online Subscription
4500568966
15,295.00
Penelec
PO Box 3687
Akron OH 44309-3687
Porreco College 2017-18 AAS/Electric
Utilities Technology Degree Laboratory
Instruction Services
4500569737
79,560.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 7/01/18 TO 7/31/18
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
PO NUMBER
Reliant Capital
Solutions LLC
750 Cross Point Rd Ste G
Gahanna OH 43230
Bursar Annual Loan Collection
Services
4500569066
41,607.98
Scott Electric
1840 E 10th St
Erie PA 16511
Facilities Annual Miscellaneous
Electrical Supplies
4500569945
10,000.00
The Notable
Corporation
4240 Ridge Lea Rd
Amherst NY 14226
Admissions Promotional Items
4500569783
11,400.00
Uniquesource
Products & Services
PO Box 5865
Harrisburg PA 17110-0865
Porreco Barn Carpet Replacement
4500569883
22,043.00
United Refrigeration Inc
960 W 12th St
Erie PA 16506
Facilities Annual Maintenance
Supplies
4500571003
10,000.00
Verizon Business
Services
P O Box 660794
Dallas TX 75266-0794
Information Technology Services
Semi-Annual Telecom Charges
4500568554
18,000.00
Water Heater
Distributors
3219 Liberty Ave
Pittsburgh PA 15201
Highands 3 & McNerney Hall Water
Heaters
4500569359
22,156.00
Westchester
Academic Library
118 N Bedford Rd Ste 302
Mt Kisco NY 10549
Library Annual Subscription
Renewal
4500568581
20,430.96
Whitlock Corp
10671 William Penn Hwy
Huntingdon PA 16652
Information Technology Services
Classroom Projectors
4500570729
21,054.20
Williams & Fudge Inc
300 Chatham Ave
Rock Hill SC 29730
Bursar Annual Loan Collections
Services
4500569061
93,908.76
TOTAL
$
5,698,664.54
Contracts & Purchases
August 2018
Council of Trustees Meeting
September 27, 2018
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 8/01/18 TO 8/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Admire
Entertainment Inc
New Student
Transition
Contractor to Present
"Playfair" at Orientation
General Funds
Speaker Fees
2,500.00
Bobby K
Entertainment
New Student
Transition
Furnish/Setup/Supervise
Escape Room for
Orientation
General Funds
Speaker Fees
2,200.00
Carl J Wozniak
Homecoming
Events
HighLife Group to Perform
9/28/18 at Alumni House
General Funds
Specialized Services
Culligan Water
Food ServiceMaintenance &
Custodial
Two Year Water Softener
Services
Dining Hall Funds
Contracted Maint Bldgs & Grounds
69,900.00
Edinboro Volunteer
Fire Dept
VP of Finance &
Admin
Provide Various
Emergency Services
General Funds
Contracted Services
19,000.00
Erin Dakas
Middle & Secondary
Ed and Ed
Leadership
Paint Wall Mural in
Butterfield
General Funds
Contracted Maint Bldgs & Grounds
Hi-T Fence Systems
Inc
Forensics Project
Furnish/Install Chain Link
Fence for Forensics
Outdoor Classroom
Other E & G Funds
Improvements Other
Than Buildings
Houla Entertainment
LLC
New Student
Transition
Presentation at Orientation
"Hypnotist - The Incredible
Boris"
General Funds
Speaker Fees
James Restoration
Co
Deferred Maint Crawford Center
Renovations
Furnish Material/Labor to
Complete Work on
Crawford Parapet Wall
Other E & G Funds
Contracted Maint Bldgs & Grounds
350.00
5,280.00
19,999.00
3,250.00
12,800.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 8/01/18 TO 8/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Jemko Petroleum
Equipment Inc
Vehicle Maintenance
Check Calibration of
Dispensers/Replace Rapid
Fire Pulser
General Funds
Contracted Repairs
Kravec & Kravec &
Associates
University
Communications
Freelance Writing Services
General Funds
Specialized Services
10,000.00
Matt Durisko
Photography
Sports Information
Photography Services for
2018-2019 Sports
Information Events
General Funds
Other Athletic Related
Services
6,000.00
McCreary Roofing
Deferred Maint Porreco
Provide Material/Labor to
Reroof/Repair Roofs at
Porreco Center
Other E & G Funds
Contracted Maint Bldgs & Grounds
5,325.00
Metamorphosis
Performing Co
New Student
Transition
Present "Strange Like Me"
at Orientation
General Funds
Speaker Fees
2,764.00
Metro Technology
Services Inc
University Police
Alert/Care Software Service
for EU Police Ticketing
Program
General Funds
Software
Maintenance
3,911.00
Mighty Creative LLC
University Marketing
Freelance Graphic Designs
General Funds
Specialized Services
5,000.00
Paula C Myers
University Marketing
Freelance Writing Service
General Funds
Specialized Services
20,000.00
Plan B LLC d/b/a
Neon Entertainment
New Student
Transition
Caricature Artist for
Orientation
General Funds
Speaker Fees
578.30
600.00
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 8/01/18 TO 8/31/18
Contractor's Name
Cost Center Name
Description
Funding Source
Expense Category
Amount
Plan B LLC d/b/a
Neon Entertainment
New Student
Transition
Furnish/Setup/Supervise
Mechanical Bull Booth for
Orientation
General Funds
Athletic Related
Services
4,925.00
Professional Service
Industries Inc
Fire and Safety
Provide Industrial Hygiene
Services
General Funds
Hazardous Waste
Removal
15,000.00
Scobell Co Inc
Shops/Plant
Furnish/Install Micro Metal
Mixing Box & Air Handler at
McComb
General Funds
Contracted Repairs
11,300.00
TjohnE Productions
New Student
Transition
Present "Cube XL" for
Orientation
General Funds
Speaker Fees
Walsh Refrigeration
Shops/Plant
HVAC Services
General Funds
Contracted Repairs
15,000.00
Zito Media
Communications II LLC
Technology Fee
Projects
Campus Internet Service
General Funds
ISDN Lines
12,893.80
TOTAL
5,550.00
$
254,126.10
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 8/01/18 TO 8/31/18
PO NUMBER
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
Act Inc
500 Act Dr PO Box 168
Iowa City IA 52243-4072
Admissions Annual Student
Name Purchases
4500571248
10,000.00
Baycrete Inc
1816 Greengarden Rd
Erie PA 16505-8065
Facilities Annual Concrete
Blanket Order
4500571486
10,000.00
Borough Of
Edinboro
124 Meadville St
Edinboro PA 16412
Facilities Annual Water &
Sewage Charges
4500573521
719,500.00
CollegeNET
805 SW Broadway Ste 1600
Portland OR 97205
Graduate Studies Annual Graduate
Application Software Maintenance
4500573655
31,450.00
Dymun & Co
200 First Ave
Pittsburgh PA 15222
Graduate Studies Online &
Mobile Advertising
4500571997
18,000.00
EBSCO Subscription
Services
30 Park Rd Ste 2
Tinton Falls NJ 07724
Library Annual Serials Department
Subscriptions
4500571696
127,809.95
Ellucian Support
Inc
4 Country View Rd
Malvern PA 19355-1408
Information Technology
Services Financial Aid Project
Consulting Services
4500573722
29,184.00
Emerald Printing
& Imaging
3212 Cherry St
Erie PA 16508
Admissions 2019 Senior Mailing
4500571588
13,467.58
EUSGA
Frank G Pogue Student Center
Edinboro PA 16444
Athletics Student-Athlete Insurance
4500571329
37,000.00
Haines Printing
10575 W Main Rd
North East PA 16428
Admissions Mailhouse Services
4500572072
49,760.00
Hobsons Inc
50 E-Business Way
Cincinnati OH 45241
Academic Success Center Annual
Starfish Subscription
4500572280
49,600.32
COUNCIL OF TRUSTEES
EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 8/01/18 TO 8/31/18
PO AMOUNT
VENDOR-NAME
VENDOR-ADDRESS
DESCRIPTION
PO NUMBER
iWorx Systems
Inc
62 Littleworth Rd
Dover NH 03820
Biology & Health Services Advanced
Animal/Human Physiology Teaching
Kits
4500571780
11,047.00
McCarty Printing
PO Box 1136
Erie PA 16512
Admissions Printing Mail Flow Items
& Envelopes
4500574106
39,868.00
National Fuel
1100 State St
Erie PA 16512-2081
Facilities Semiannual Natural Gas
Supply Charges
4500572484
185,200.00
National Fuel
Resources Inc
349 E Grandview Blvd
Erie PA 16504
Facilities Semiannual Natural Gas
Supply Charges
4500572485
277,800.00
Nuesoft
Technologies
1685 Terrill Mill Rd
Marietta GA 30067
Student Health Services Two-Year
Scheduling Subscription
4500571445
13,928.00
Penelec
PO Box 3687 Akron
OH 44309-3687
Facilities Semiannual Main Campus
& Porreco Electric Charges
4500572395
2,289,200.00
Riddell All American
7501 Performance Ln
North Ridgeville OH 44039
Athletics Annual Football Apparel &
Equipment Reconditioning
4500571322
14,546.51
Roth Marz
Partnership P C
3505 Chapin St
Erie PA 16508
Pedestrian Bridge Replacement
Design
3900009590
18,190.34
SchoolDude
11000 Regency Pkwy Ste 110
Cary NC 27518-8518
Facilities Annual Work Order System
Maintenance Renewal
4500571466
13,906.35
Sherwin Williams
2702 W 26 St
Erie PA 16506
Facilities Annual Miscellaneous
Paint Supplies
4500571460
10,000.00
uConnect Inc
129 Newbury St FL 2
Boston MA 02116
Career Services Web Platform
4500572527
10,000.00
TOTAL
$
3,979,458.05
Edinboro University
Actual to Budget Comparison
FY 2018 to FY 2019
FY 2018
Actual
FY 2019
Budget
Variance
REVENUES
46,332,116
12,705,147
59,037,263
3,656,624
55,380,639
26,713,728
25,107,084
1,606,644
3,967,083
$
$
86,061,450
Instruction
Academic Support
Student Services
Institutional Support
Operations and Maintenance of Plant
University-Wide
$
EXPENSES Grand Totals
Salaries & Wages
Benefits
Operating
Utilities
Debt Service
Auxiliary Chargebacks
Capital
Net Surplus (deficit)
$
$
Tuition
Fees
$
Less: Institutional Aid/Scholarships
Net Tuition and Fees
State Appropriation
General State Appropriation
Performance Funding Appropriation
All Other Revenue
TOTAL REVENUES
42,116,166
11,169,629
53,285,795
3,570,713
49,715,082
27,958,861
26,350,861
1,608,000
3,532,638
$
(4,215,950)
(1,535,518)
(5,751,468) Att. 1
(85,911)
(5,665,557)
1,245,133
$
81,206,581
$
(4,854,869)
39,911,406
12,343,679
10,867,746
10,861,495
8,808,246
1,823,488
$
40,267,840
12,192,747
11,256,842
11,555,436
9,304,080
1,545,386
$
(356,434)
150,932
(389,096)
(693,941)
(495,834)
278,102
84,616,060
45,518,329
25,080,252
12,623,088
2,237,655
1,616,972
(2,704,952)
244,716
1,445,390
$
$
86,122,331
46,369,504
25,123,023
13,288,671
2,215,400
1,649,709
(2,593,976)
70,000
(4,915,750)
$
$
(1,506,271)
(851,175)
(42,771)
(665,583)
22,255
(32,737)
(110,976)
174,716
(6,361,140)
(434,445) Att. 2
EXPENSES
$
Reconciliation
FY 2018 Results
$
FY 2019 Budgeted Activity:
Decrease in Net Tuition and Fees
Increase in State Appropriation
Decrease in Other Revenue
(5,665,557)
1,245,133
(434,445)
Increase in Salary and Wage Costs
Increase in Benefit Costs
Increase in Operating Costs
Decrease in Utility Costs
Increase in Debt Service
Decrease in Auxiliary Chargebacks
Decrease in Capital spending
Projected Surplus/(Deficit) in FY 2019 $
(851,175)
(42,771)
(665,583)
22,255
(32,737)
(110,976)
174,716
(4,915,750)
Presented to COT on 9/27/2018
1,445,390
$
$
Att. 3 & 3A
Att. 3 & 3A
Att. 4
Att. 5
Attachment 1.
Tuition and Fees
Tuition
(4,215,950)
The FY2018 expected annualized FTE is 5,058.70. The FY2019 FTE budget is 4,393.80 which is a drop of
664.90 FTE.
Fees
The budgeted plan drop of (664.90) FTE also impacts the fees accessed the students. We did not elect to
(1,535,518) increase or add any new mandatory fees this fiscal year.
(5,751,468) FY2018 Actual vs. FY2019 Budget
Institutional Aid/Scholarships
(85,911)
There was a decrease in Athletics Scholarship Spending and a slight decrease in Admission administered
merit and need based aid.
(85,911) FY2018 Actual vs. FY2019 Budget
Presented to COT on 9/27/2018
Attachment 2.
Other Revenue
Most of the revenue categories were budgeted to decrease due to less enrollment. Interest Income rates
(434,445) are expected to hold steady. In FY 2018, a loan to Athletics was forgiven. The return of interest from this
transaction increased other Revenue by $299K.
(434,445) FY2018 Actual vs. FY2019 Budget
Presented to COT on 9/27/2018
Attachment 3.
Salary, Wages and Benefits
Regular Salaries
Wages
Student Employment
Faculty Summer School
Faculty Overload
Other Pay
Winter School Pay
Overtime
Shift Differential
Higher Class Pay
Sick Leave Pay-Out
2018 Actuals
41,840,891
(1,491,531)
914,260
2,048,198
430,822
338,983
526,603
298,682
59,796
7,243
371,201
2019 Budget
44,301,914
(2,217,776)
943,121
2,067,716
450,000
323,987
535,000
302,000
63,000
10,000
435,000
Annual Leave Pay-Out
Target Salaries & Wages Savings
173,181
0
45,518,329
172,000
(1,016,458)
46,369,504
Medicare
Social Security
Unemployment
Worker's Compensation
Retirement - SERS
Retirement - PSERS
Retirement - TIAA
Retirement - Fidelity
Retirement - Valic
Employees' Group Life Insurance
Employees' Health Welfare Fund
Employees' Hospitalization Insurance
Annuitants' Hospitalization
PSERS Healthcare Premium Assistance
BOG Tech Fee Waivers
Tuition Waiver - Employee Eligible
Other Fee Waiver - Employee Eligible
Target Benefits Savings
668,740
2,716,533
43,209
554,266
6,270,243
295,254
2,002,473
144,687
14,942
70,876
452,269
6,529,761
3,238,997
7,498
55,269
2,014,836
400
0
25,080,252
688,387
2,929,767
50,000
223,000
5,983,349
1,382,990
1,824,914
87,070
70,416
410,118
6,632,530
3,463,676
35,206
56,921
2,097,807
412
(813,542)
25,123,021
2019 - 2018
Notes
2,461,023 See attachment 3a.
This represents the reimbursement from auxiliary operations to the E&G budget for housekeeping and
maintenance services performed. The employees are paid from the Facilities budget which is then
(726,246) reimbursed.
28,861 Overall the student budget requests received for Fiscal Year 2019 were less from FY2018.
19,518 Budget was built based on contractual increases and less enrollment.
19,178 In consultation with the Provost this budget was built.
(14,996) In consultation with the Provost this budget was built.
8,397 Budget was built based on contractual increases and less enrollment.
3,318 In consultation with the VP for F&A, reducing OT is a top priority.
3,204 Budget was built based on contractual increases.
2,757 Budget was built based on contractual increases.
Budget was built based on last year's activity. While at the time of budget implementation not many
faculty retirements were known. We do have a few managers (w/significant payouts that were known
63,799 during the budget process).
Budget was built based on last year's activity. While at the time of budget implementation not many
faculty retirements were known. We do have a few managers (w/significant payouts that were known
(1,181) during the budget process).
(1,016,458)
851,174
19,647
213,234
6,791
(331,266)
(286,894)
1,087,736
(177,559)
(57,617)
(14,942)
(460)
(42,151)
102,769
224,679
27,708
1,652
82,971
12
($813,542)
42,769
FICA
Budget was based on 2018 actuals
Budget was based on three years of actuals. A late actuary entry was unexpected in FY18.
APSCUF Temp Pools were changed to PSERS instead of SERS.
Life Insurance
H/W
Hospitalization
Annuitants
PSERS
The budget is based on last year's actual and the tuition increase applied
GA Waivers increased in 2018 over 2017 therefore the budget
was increased to match the trend, plus tuition increase.
NOTE: Target Savings was calculated by reviewing FY2018 Budget to Actual. For the past few years, the
University has budgeted a target personnel savings of $1.8M based on turnover that naturally occurs.
There is also savings specifically in Retirement since Pool budgets use the SERS rate even though
employees may have ARP or PSERS rates which is at a lower percentage than SERS. For FY2019, as of
9/4/18 the target savings obtained so far was $816K due to retirements, resignations and delayed hiring
on a budgeted position budgeted at a 1.0 FTE.
Presented to COT on 9/27/2018
Attachment 3a.
1. Salaries & Wages : 501
Contractual Increases
AFSCME
APSCUF
Coaches
Executives
Management
OPEIU Agr
Other
SCUPA Agr
SPFPA
New Position in 2019
APSCUF
Management
SCUPA Agr
Personnel Changes
AFSCME
APSCUF
Cheer Advisor
Coaches
Executives
Management
SCUPA Agr
SPFPA
Temp Pool Changes
APSCUF
Vacant 2018; 2019 budgeted to be filled
AFSCME
Management
OPEIU Agr
SCUPA Agr
Presented to COT on 9/27/2018
2018 Actual
FTE
611.41
2019 Budget
FTE
636.52
437.97
139.80
195.25
11.50
1.00
56.74
2.31
440.00
141.00
195.75
11.50
1.00
56.75
2.46
20.37
11.00
20.54
11.00
12.77
11.00
0.87
0.90
115.38
44.50
37.59
0.12
10.00
103.76
35.94
41.44
0.17
8.22
0.04
10.22
6.33
1.40
65.33
65.33
4.36
0.78
3.57
13.17
9.00
1.00
55.37
55.37
13.00
3.00
8.00
1.00
1.00
FTE Diff
25.11
2.03
1.20
0.50
0.00
0.00
0.01
0.15
0.00
0.17
0.00
12.77
11.00
0.87
0.90
11.62
8.56
(3.85)
(0.06)
1.78
(0.04)
2.95
2.67
(0.40)
(9.96)
(9.96)
8.64
2.22
4.43
1.00
1.00
2018 Actuals
41,840,891
31,273,381
5,418,496
18,307,689
724,434
252,635
4,741,968
161,983
(26,157)
1,139,897
552,436
6,947,101
1,324,347
3,682,236
4,800
516,357
10,257
990,635
364,050
54,420
3,307,374
3,307,374
313,035
22,812
290,223
2019 Budget
44,301,914
32,496,229
5,672,568
19,084,706
727,436
231,381
4,834,926
183,405
0
1,184,997
576,808
808,218
717,220
47,640
43,358
7,343,303
1,688,475
3,489,081
4,800
529,016
1,122,509
468,426
40,995
2,756,000
2,756,000
898,164
97,178
696,749
56,288
47,950
Cost Diff
2,461,023
1,222,848
272,591
839,620
5,491
(20,376)
109,218
21,970
26,057
48,999
26,261
808,218
717,220
47,640
43,358
396,202
364,128
(193,154)
0
12,660
(10,257)
131,874
104,376
(13,425)
(551,374)
(551,374)
585,129
74,365
406,526
56,288
47,950
Attachment 4.
Operating Expenses
The Budget Planning Team recommended and the President approved $1 million in new initiatives for
FY2019. Specifically, Admissions received $668K for the EAB Contract, increased mailings, travel
promotional items, etc.; Marketing received $340K for Media Buys/Advertising and Open House $34K for
(665,583)
buses from surrounding high schools and additional across the board items for increased participation. To
accomplish this, other operating expenses were reduced by 2.6% or $334K to reallocate towards this
initiative.
Presented to COT on 9/27/2018
Attachment 5.
Capital
When purchases are made throughout the fiscal year, the Accounting Department reviews to determine if
the item(s) should be capitalized. All of the FY2018 capital purchases were for IT equipment. If there was
174,716
not capital budget, the budget would have been funded by the operating budget. In addition, the Facilities
Dept. spent $77K out of its operating budget for items that were later classified as deferred maintenance.
The FY 2019 budget in this category includes $30K for IT equipment and $40K for Police equipment.
174,716 FY2018 Actual vs. FY2019 Budget
Presented to COT on 9/27/2018
DATES FOR CALENDAR YEAR 2019 - Draft
Tuesday, February 12, 2019
Welcome and Study Session
8:00 am-9:30 am
Study Session
9:30 am-11:00 am
Executive Session (including lunch)
11:00 am-1:00 pm
Quarterly Business Meeting
1:00 pm-2:30 pm
Graduation Weekend
Friday, May 3, 2019
Study Session
8:00 am-11:00 am
Executive Session
11:00 am-1:30 pm
Break
1:30 pm-2:00 pm
Business Meeting
2:00 pm-3:00 pm
Dinner- with Honorary Degree recipient
5:00 pm-7:00 pm
Tuesday, July 23, 2019
COT Members Gather
8:00 am-8:30 am
Inspection of Facilities
8:30 am-10:00 am
Study Session
10:00 am-12:00 pm
Executive Session (including lunch)
12:00 pm-1:00 pm
Quarterly Business Meeting
2:00 pm-3:00 pm
Homecoming Weekend
Thursday, October 10, 2019
Study Session
8:00 am-1:00 pm
Executive Session (including lunch)
1:00 pm-2:30 pm
Quarterly Business Meeting
2:30 pm-3:30 pm
Graduation Weekend
Friday, December 13, 2019
Study Session (including lunch)
10:00 am-3:00 pm
**All meeting locations are in Crawford Center
Conference Room unless specified.
COT Meeting
09/27/2018
Edinboro University of Pennsylvania
2018-2019 E&G (Total)
Proposed Budget
ALL E&G ACTIVITY COMBINED
REVENUES
Tuition
Fees
FY 2018
BUDGET
$ 47,282,874
12,442,670
59,725,544
PCT OF
TOTAL
06/30/2018
ACTUAL
55.2% $ 46,332,116
14.5%
12,705,147
59,037,263
PCT OF
TOTAL
FY 2019
BUDGET
PCT OF
TOTAL
53.8% $ 42,116,166
14.8%
11,169,629
53,285,795
51.9%
13.8%
Less: Institutional Aid/Scholarships
Net Tuition and Fees
4,132,794
55,592,750
4.8%
3,656,624
55,380,639
4.2%
3,570,713
49,715,082
4.4%
State Appropriation
General State Appropriation
Performance Funding Appropriation
All Other Revenue
TOTAL REVENUES
27,107,091
25,107,091
2,000,000
2,895,859
31.7%
29.3%
2.3%
3.4%
26,713,728
25,107,084
1,606,644
3,967,083
31.0%
29.2%
1.9%
4.6%
27,958,861
26,350,861
1,608,000
3,532,638
34.4%
32.4%
2.0%
4.4%
$ 85,595,700
100% $ 86,061,450
100% $ 81,206,581
100%
Instruction
Academic Support
Student Services
Institutional Support
Operations and Maintenance of Plant
University-Wide*
TOTAL EXPENSES
$ 40,425,058
12,959,351
11,459,511
11,017,341
9,255,889
2,515,559
$ 87,632,709
46.1% $ 39,911,406
14.8%
12,343,679
13.1%
10,867,746
12.6%
10,861,495
10.6%
8,808,246
2.9%
1,823,488
100% $ 84,616,060
47.2% $ 40,267,840
14.6%
12,192,747
12.8%
11,256,842
12.8%
11,555,436
10.4%
9,304,080
2.2%
1,545,386
100% $ 86,122,331
46.8%
14.2%
13.1%
13.4%
10.8%
1.8%
100%
EXPENSES GRAND TOTAL
$ 87,632,709
100% $ 84,616,060
100% $ 86,122,331
100%
46,198,281
25,921,500
14,533,775
2,073,000
1,759,508
(2,894,355)
41,000
$ (2,037,009)
52.7%
29.6%
16.6%
2.4%
2.0%
-3.3%
0.0%
53.8%
29.6%
14.9%
2.6%
1.9%
-3.2%
0.3%
53.8%
29.2%
15.4%
2.6%
1.9%
-3.0%
0.1%
EXPENSES
Salaries & Wages
Benefits
Operating
Utilities
Debt Services
Auxiliary Chargebacks
Capital
Net Surplus (Deficit)
45,518,329
25,080,252
12,623,088
2,237,655
1,616,972
(2,704,952)
244,716
$ 1,445,390
46,369,504
25,123,023
13,288,671
2,215,400
1,649,709
(2,593,976)
70,000
$ (4,915,750)
*University-Wide includes central salary pools (OT, leave payouts, worker's comp, unemployment), University Contingency fund and Consolidated
University Operations (CUO) payments to Office of the Chancellor. This analysis does not include Deferred Maintenance Activity.
RESOLUTION
Certification of Compliance with Board of Governors’ Policy 1985-04-A:
University External Financial Support
The Council of Trustees of Edinboro University of Pennsylvania, upon recommendation of the president,
hereby certifies, as per Board of Governors’ Policy 1985-04-A, that the following affiliated entities make
a financial contribution to the University or provide similar benefits on a regular basis, satisfactory to this
Council of Trustees and to the president.
Edinboro University Alumni Association
Edinboro University Foundation
Edinboro University Services, Inc.
The Council of Trustees also certifies that, to the best of its knowledge, information and belief, the
affiliated entities are in compliance with Board of Governors’ Policy 1985-04-A, in that they exist solely
for the benefit of the University; the expectations of the relationship between the University and the
affiliated entity are memorialized in current, executed Memoranda of Understanding; and the affiliated
entities require an annual external audit of their funds and provide copies of their audit reports to the
University and the Office of the Chancellor.
The Council of Trustees also certifies that, to the best of its knowledge, information and belief, no
University employee serves as a voting member of the Board of these affiliated entities, nor does any
employee of the University risk adverse interest through service to or relationship with an affiliated entity.
A copy of a statement by the University’s chief financial officer summarizing both the direct University
support provided to the affiliated entities and the contributions made by the affiliated entities to the
University covered in this certification is attached hereto and made a part hereof.
As approved by action of the Council of Trustees during the quarterly meeting held on September 27,
2018, at Edinboro, Pennsylvania.
_______________________________
Dennis R. Frampton, Chair
Council of Trustees
_______________________________
Daniel E. Higham, Secretary
Council of Trustees
_______________________________
Barbara C. Chaffee, Vice Chair
Council of Trustees
Media of