MINUTES OF THE MEETING OF THE COUNCIL OF TRUSTEES CLARION UNIVERSITY OF PENNSYLVANIA FEBRUARY 18, 2010 ROOM 204 CARLSON LIBRARY, CLARION CAMPUS CLARION, PA 16214 7:00 P.M. I. RECORDING OF ATTENDANCE The meeting w as called to order by Mr. James, Chairperson, w ith the follow ing Trustees present: Dr. Syed Ali-Zaidi Mrs. Susanne Burns Mr. R. Lee James, Chairperson Mr. James Kif er, Vice Chairperson Mr. Kyle McMunn Ms. Donna Oberlander Mr. Larry Pickett Mr. How ard Shreckengost, Secretary The follow ing trustees w ere absent from t he meeting: Mr. Ross Cioppa Ms. JD Dunbar Mr. Jeffrey Szumigale The follow ing members of the University administration attended the meeting: Mr. Paul Bylaska, Vice President for Finance and Administration Dr. Joseph Grunenw ald, President Dr. Valentine James, Provost and Academic Vice President Mr. Harry Tripp, Vice President for Student and University Affairs II. MINUTES OF THE REGULAR MEETING OF NOVEMBER 19, 2009 A motion w as made by Mrs. Burns, seconded by Mr. Kifer, that the minutes of the November 19, 2009 regular meeting of the Council of Trustees be approved as distributed by mail. The motion carried unanimously. 1044 III. COMMUNICATIONS A. Public Comments - None B. Report of Student Senate President Heather Puhalla shared that St udent Senat e had held an inhouse retreat to review its mission and vision. She noted some changes to the Senat e’ s election procedures and a proposal to restructure the Clarion Student Association and its policies for student organizations. Ms. Puhalla also provided an updat e on Haiti relief efforts. C. Report of Facult y Senate Dr. Laurie Occhipinti, Chair of Faculty Senate, reported t hat the Faculty Author Series, a collaboration of the Senat e’ s Faculty Affairs Committee and the University Libraries, had been extended anot her year. She review ed additional Senate activities, including an information literacy project designed to help students improve their ability to find and assess information and a pilot program to move the process for review ing curriculum proposals to an on-line format. D. Council Chairperson’ s Report Mr. James indicat ed t hat the Council of Trustees report on President Grunenw ald’ s performance for 2008 -2009 had been submitted to Chancellor Cavanaugh and t hat confidential copies had been provided to the trustees at their places. He called upon Mrs. Burns, Chair of the Presidential Search Committee to provide an updat e on the search. Mr. James reminded trustees on the Council’ s Nominating Committee that the committee w ould need to prepare its recommended slate of officers for next year prior to the Council’ s April 15 t h Council meeting. He reminded all trustees to submit their Statement of Financial Interests Forms to the State Ethics Commission by May 1. Mr. James indicat ed that the Spring 2010 PACT Conference w ould be held at East Stroudsburg University on April 21-22; Mrs. Burns distributed copies of a PACT Conference survey and asked the trustees to complete and return t he forms to Ms. Linda Min in the Chancellors’ Office. IV. REPORTS AND RECOMMENDATIONS OF THE PRESIDENT A. President 1045 Information Items 1. Enrollment Management Dr. Grunenw ald reported higher than expected enrollment for Spring 2010, noting an increase of more t han 300 FTE over last year. He attribut ed t he increase to retention efforts, including the Transitions program and improvement in the academic performance of athletes and Greeks. He noted that the university w as on t arget to mat ch its record enrollment of Fall 2009. 2. State System Updat e Dr. Grunenw ald review ed the Governor’ s proposed flat or 0% increase in appropriation for the Pennsylvania State System of Higher Education (PASSHE) for 2010 -2011. He indicated that the university’ s budget planning w as being based on a minus 5% appropriation, a 4% t uition increase, and a 1.5% enrollment increase. He not ed that Clarion’ s share of stimulus funds received by t he PASSHE had been targeted for make-adifference project s that meet the funding criteria. He added that scheduling of the projects w ould be done prudently t o ensure that the university had the stimulus funds in hand before releasing projects for bid. B. Academic Affairs Action Item 1. Approval of Proposed Bachelor of Science in Health Science Dr. James provided background information on the proposed Bachelor of Science in Health Science. He noted it w ould be a primarily online degree completion program for w orking professionals w ho had complet ed a formal, accredit ed educational program in an allied health prof ession. A motion w as made by Dr. Ali-Zaidi, seconded by Mr. McMunn, to approve the follow ing resolution. The motion carried unanimously. 1046 RESOLVED, that the Council of Trustees, Clarion University, approve the proposed Bachelor of Science in Health Science. Information Items 1. Extended Programs Dr. James introduced Dr. Art Acton, Assistant Vice President for Academic Affairs/Extended Programs, w ho provided a present ation on the university’ s Distance Education and Extended Studies programs. He shared data that revealed the grow th in courses and enrollments in these areas, noting that on-line programs in particular had seen dramatic increases at both the undergraduate and graduat e levels over the last several years. Dr. Acton also review ed the university’ s Dual Enrollment program involving some 40 high schools and on-line Summer School program. He project ed continued grow th in Distance Education and Extended Studies courses, enrollments, and revenue. He credited the faculty for their hard w ork and involvement in developing courses and seeking their approval. 2. The Harrisburg Internship Program Dr. James introduced Dr. Barry Sw eet, Clarion University coordinator for The Harrisburg Internship Program (THIS). Dr. Sw eet introduced Mr. Shane Bailey and Ms. Danielle McCauley, w ho relat ed their respective internship experiences during the Fall 2009 semester w ith the PA Department of State and the Center for Rural Pennsylvania. Each described the benefits of the program and thanked the trustees for t heir support . Trustee Oberlander not ed that the THIS program and the contributions of its interns are very respected in Harrisburg. 3. New Academic Requirements for High School Graduates to Enter PASSHE Universities Dr. James outlined new requirements to be implemented in 2013 for high school graduates w ishing to enter PASSHE universities. He indicated that the PASSHE view ed the changes as one w ay of reducing the need for remedial courses after students matriculated. 1047 4. Academic Strategic Planning Dr. James provided an updat e on his division’ s development of an academic strategic plan. Noting that the university is currently in its fourth year of implementing its five-year strategic plan, Dr. Grunenw ald noted the importance of having a revised academic plan in place around w hich the new president can begin the assembly of other critical plans. 5. Program Moratorium Dr. James noted that due to declining enrollments, the B.S. in Applied Mathematics and the B.A. in Social Psychology had been placed in morat orium. C. Finance and Administ ration Action Item 1. Approval of Capit al Program Submissions, 2011 -2012 Mr. Bylaska indicated that the Capit al Program Submissions, 2011-2012 w ere the same as last year’ s submissions and continued to reflect university f acility priorities. A motion w as made by Mr. Pickett , seconded by Mrs.Burns to approve the follow ing resolution. The motion carried unanimously. RESOLVED, that the Council of Trustees, Clarion University, approve the 2011-2012 Capital Program Submissions to the State System of Higher Education. Information Items 1. Auditors’ Report for Year Ended June 30, 2009 Mr. Bill Kelly of ParenteBeard review ed his firm’ s audit of the university’ s financial statements for the year ended June 30, 2009. He discussed t rending in university assets, liabilities and debt and confirmed t hat ParenteBeard had encountered no difficulties during the audit and had found no significant deficiencies in the university’ s internal controls. Mr. James thanked Mr. Kelly and his associate Mr. Rick Bair for their 1048 services, w hile Mr. Bylaska acknow ledged the good w ork of Mr. Mark Angel, Coordinator of Budget and Accounting and his staff. Mr. Bylaska also acknow ledged the impact of a peer financial counselor program administered by Mr. Dave Hogue, Director of Business Services, that had helped to reduce past due balances for student accounts. 2. Budget Update Mr. Bylaska noted a possible modest surplus for the current fiscal year resulting from the Spring 2010 enrollment increase. 3. Status of Facilities Report Mr. Bylaska review ed projects on the Status of Facilities report attached to the trust ees’ agenda. D. Student and University Affairs Action Items 1. Approval of Proposed 2010-2011Room and Board Rat es Mr. Tripp review ed a proposed residence hall increase of 4% and a proposed meal plan increase of 5% f or 2010 -2011 based on increases in personnel, utility, and operating costs. He also review ed current room and board charges at other PASSHE universities, noting that even w ith the proposed 2010-2011 increases, Clarion w ould rank among the low est in the System for room and board. A motion w as made by Mr. Shreckengost, seconded by Mr. McMunn, to approve the follow ing resolutions. The motion carried unanimously. RESOLVED, by the Council of Trust ees, Clarion University, that room rates be set as follow s, effective w ith the Fall semest er, 2010: Double Room Semest er Double Room Summer Session Double Room Summer Weekly Single Room Semester Single Room Summer Session 1049 - $2261 $ 754 $ 151 $2897 $ 965 Single Room Summer Weekly - $ 193 RESOLVED, by the Council of Trust ees, Clarion University, that board rates be set as follow s, effective w ith the Summer I semester, 2010: 19 Standard 19 Meal Flex 14 Meal Flex 10 Meal Flex 5 Meal Flex Block 175 Flex Block 75 Flex Summer Session Summer Weekly - $1072 $1324 $1285 $1043 $ 748 $1236 $ 779 $ 356 $ 71 semester semester semester semester semester semester semester Information Items 1. Fund-raising Report Mr. Tripp reported that private support to t he Clarion University Foundation, Inc. stood at $2.4 million for t he fiscal year as compared to a little under $2 million last year at this time. V. REPORT OF COMMITTEES A. Executive Committee Mr. James reported t hat the Executive Committee had met on February 9, 2010, and that copies of the minutes from that session w ould be mailed to the trustees. B. Finance Committee A motion w as made by Mr. Kifer, seconded by Mr. McMunn, that the follow ing resolution be approved. The motion carried unanimously. RESOLVED, that the Council of Trustees, Clarion University, approve the Finance Committee Report for October 13, 2009 to November 17, 2009. 1050 VI. UNFINISHED BUSINESS - None VII. NEW BUSINESS - None VIII. ADJOURNMENT - The meeting w as adjourned at 8:57 p.m. Respectfully submitted _________________________ How ard Shreckengost , Secretary Council of Trustees 1051