MINUTES OF THE MEETING OF THE COUNCIL OF TRUSTEES CLARION UNIVERSITY OF PENNSYLVANIA APRIL 15, 2010 ROOM 204 CARLSON LIBRARY, CLARION CAMPUS CLARION, PA 16214 7:00 P.M. I. RECORDING OF ATTENDANCE The meeting w as called to order by Mr. James, Chairperson, w ith the follow ing Trustees present: Dr. Syed Ali-Zaidi Mrs. Susanne Burns Mr. Ross Cioppa Ms. J.D. Dunbar Mr. R. Lee James, Chairperson Mr. James Kif er, Vice Chairperson Mr. Kyle McMunn Mr. Larry Pickett Mr. How ard Shreckengost, Secretary Mr. Jeffrey Szumigale The follow ing trustee w as absent from the meeting: Ms. Donna Oberlander The follow ing members of the University administration attended the meeting: Mr. Paul Bylaska, Vice President for Finance and Administration Dr. Jocelind Gant, Assist ant to the President for Social Equity and Assistant Vice President for International Programs Dr. Joseph Grunenw ald, President Dr. Valentine James, Provost and Academic Vice President Dr. Christopher Reber, Executive Dean, Venango Campus Mr. Harry Tripp, Vice President for Student and University Affairs II. MINUTES OF THE REGULAR MEETING OF FEBRUARY 18, 2010 A motion w as made by Mr. Szumigale, seconded by Mr. Picket t , that the minutes of t he February 18, 2010 regular meeting of the Council of 1052 Trustees be approved as distributed by mail. The motion carried unanimously. III. COMMUNICATIONS A. Public Comments - None B. Report of Student Senate President Heather Puhalla report ed on the upcoming Student Senate elections, a meeting of Student Senators and Clarion Borough Mayor Nancy Freenock regarding the Senat e’ s Good Neighbor Program, and the Senat e’ s participation in the annual ― Safety Walk‖ to ident ify lighting, tripping and other hazards across campus for improvement. C. Report of Facult y Senate Dr. Laurie Occhipinti, Chair of Faculty Senate, review ed activities of her group, including faculty participation in the Presidential Search, curriculum changes, movement tow ard outcomes based General Education, Senate elections, and the annual reception for retiring faculty. D. Council Chairperson’ s Report Mr. James called on Mrs. Burns for an update on the Presidential Search. Mrs. Burns noted that the Search Committee w ould be meeting on May 5 to finalize its recommendation to the Council on candidates for t he Presidency. She further noted that the Council of Trustees w ould meet on May 6 to review that recommendation and to vote on the candidat es. Mrs. James reported that interview s for a replacement for Student Trustee Kyle McMunn w ere scheduled for April 23. He noted that Mr. McMunn w as departing the university to enter pharmacy school next Fall. Mr. James reminded trust ees that the Spring PACT Conf erence w ould be hosted by East Stroudsburg University on April 21 -22. He also reminded them that Clarion University’ s Spring 2010 Commencement w ould be on Saturday, May 8, w ith ceremonies at 10 a.m. and 2 p.m. 1053 IV. REPORTS AND RECOMMENDATIONS OF THE PRESIDENT A. President Action Item 1. Approval of Proposed Revisions to the Sexual Harassment Policy and Procedures and the Non-Discrimination Policy and Procedures Dr. Grunenw ald review ed Board of Governor mandat ed changes to the university’ s Sexual Harassment Policy and Procedures and its Non-Discrimination Policy and Procedures. He noted that Clarion’ s policies had been revised to address requirements related t o the provision of crisis counseling options for employees and st udents; the inclusion of a stat ement of risk pertaining to relationships in w hich t here is a pow er or control dynamic (i.e., supervisor and supervisee; faculty and student); the obligation to conduct employee training yearly in addition to training for new students and employee orientations; and procedural provisions for the reporting of complaints w hen allegations involve t he office charged w ith conducting investigations or the Office of the President. A motion w as made by Mr. Szumigale, seconded by Ms. Dunbar, to approve the follow ing resolutions. The motion carried unanimously. RESOLVED, that the Council of Trustees, Clarion University, approve the proposed revised Sexual Harassment Policy and Procedures, as submitted by the President on this 15 t h day of April, 2010. RESOLVED, that the Council of Trustees, Clarion University, approve the proposed revised Non-Discrimination Policy and Procedures, as submitted by the President on this 15 t h day of April, 2010. Information Items 1. Enrollment Update Dr. Grunenw ald indicated that the university w as w ithin 25 -30 applications of the number received last year at this time, dow n 1054 about 40 deposits, and slightly better in transfers. He predicted an enrollment increase of 2% over last year. 2. Commonw ealth 2010-2011 Budget Dr. Grunenw ald discussed the st ate’ s budget, w hich he termed ― very austere‖ and noted his goal of leaving the university w ith an in-base balanced budget for 2010-2011 and $2.5-3 million in reserves. He acknow ledged that f ew er and larger-sized classes w ould be inevit able. 3. Class of 2010 and ot her Outstanding Student Accomplishments Dr. Grunenw ald highlighted outst anding accomplishments of the Clarion University Class of 2010 and students at large. He noted that the students had achieved their success in the f ace of national competition. B. Academic Affairs Information Items 1. National Survey of Student Engagement Dr. James report ed that Clarion University w as once again participating in the National Survey of Student Engagement (NSSE), used to gather dat a on first -year and senior students. He noted that results w ould be shared w ith the university community next Fall. 2. Assessment Monitoring Dr. James noted that the University Wide Assessment Committee, led by Dr. Jamie Phillips, w as w orking on a follow up report to Middle States det ailing the university’ s efforts in the assessment of st udent learning and institutional effectiveness. Dr. James further noted that the report w as due to Middle States by October 1 3. Middle Stat es Self -Study Visit Dr. James report ed that a steering committee for the university’ s upcoming Middle States Self -Study had been formed and w ould be chaired by Dr. Colleen McAleer. The 1055 group’ s first meeting is on May 10, 2010. Noting the need for a trustee represent ative on the st eering committee, Mr. James asked Council members to consider serving in the role and to notify him of their int erest. 4. Program Moratorium Dr. James indicated t hat the Post -Baccalaureate Secondary Education Certification program had been placed in moratorium due to a PA Department of Education ruling. 5. Academic Excellence Series Dr. James review ed t he purpose of t he university’ s annual celebration of recognition and research—the Academic Excellence Series. He thanked the trustees for their participation in presentations earlier in the evening by senior Honors students and invit ed t hem to att end Academic Excellence events throughout the w eek. 6. Title II Pass Rate Report – AY 2008-2009 Dr. James report ed that the university had achieved an institutional pass rate of 99-100% in basic skills and academic content areas of the Title II Exams. C. Finance and Administ ration Action Item 1. Approval of Proposed Emergency Operations Plan Mr. Bylaska provided background on the development of the university’ s Emergency Operations Plan (EOP). He not ed that w hile Clarion University had first formulated a plan for emergencies in 2001, the PASSHE’ s emergency management consultant URS had recently advised all PASSHE member universities to update their emergency plans to be consistent w ith PEMA and FEMA requirements. Mr. Bylaska noted that the trustees had already approved a Hazardous Mitigation Plan and that the university also had a Pandemic Plan. He f urther noted that given the nature of the Emergency Operations Plan, it w ould not be posted to the university’ s w eb site. He added, how ever, that the smaller Emergency Guidebook w ould be 1056 w idely shared w ith the university community as a useful resource for responding to a range of emergency situations. Dr. Grunenw ald indicated that Clarion’ s EOP w as being used as a model by the PASSHE. He indicated that after every incident, the university’ s response is examined and the plan review ed. A motion w as made by Mr. Kifer, seconded by Mr. McMunn, to approve the follow ing resolution. The motion carried unanimously. RESOLVED, that the Council of Trustees, Clarion University, approve the proposed Emergency Operations Plan. Information Items 1. Budget Update Mr. Bylaska noted t hat estimated costs of retirements in f uture years had been skyrocketing. He indicated that the university had a plan for addressing the increased costs. 2. Status of Facilities Report Mr. Bylaska review ed projects on the Status of Facilities report attached to the trust ees’ agenda. With regard to the feasibility plan for Tippin Gymnasium, J. Grunenw ald noted that five different scenarios w ere being considered. He indicated that as the planning moved f orw ard, the new President w ould w ant to engage the trustees and others on needs w ithin the new or renovated f acility. D. Student and University Affairs Action Item 1. Approval of Proposed 2010-2011 Health Center Fee Mr. Tripp review ed the proposed establishment of a $5.00 Health Center co-payment fee to address a projected deficit in the Health Center operation. He not ed that despite operational efficiencies and a reduction in the Center’ s staffing and hours, revenue generat ed by the Health Center f ee (3.3% of tuition) had not kept pace w ith inflation. In response to a question from 1057 J. Kif er about the expected impact of the co-pay on student usage, Mr. Tripp indicated that no issues had been encountered at other PASSHE universities that had introduced a co-payment. A motion w as made by Ms. Dunbar, seconded by Mr. Cioppa, to approve the follow ing resolution. The motion carried unanimously. RESOLVED, by the Council of Trust ees, Clarion University, that a $5.00 co-payment be imposed on each Health Center visit per students, effective w ith the Fall semester, 2010. Information Items 1. Fund-raising Report Mr. Tripp reported that private support to t he Clarion Universit y Foundation, Inc. stood at $2.6 million for t he fiscal year as compared to $2.2 million last year at this time. V. REPORT OF COMMITTEES A. Executive Committee Mr. James reported t hat the Executive Committee had not met in April. B. Finance Committee C. Mr. Bylaska report ed that the Finance Committee had not met in April. Nominating Committee Mr. James present ed the Nominating Committee’ s recommendations for the 2010-2011Council of Trustees officers: Chairperson – R. Lee James Vice Chairperson – James Kifer Secretary – How ard Shreckengost A motion w as made by Mr. Cioppa, seconded by Ms. Dunbar, that the nominations be closed and that the recommendations of the Nominating Committee be accepted. The motion carried unanimously . 1058 D. Facilities Committee P. Bylaska indicat ed t hat he w ould w ork w ith Facilities Committee Chair J. Kifer to schedule the annual t our of facilities for trustees in July. VI. UNFINISHED BUSINESS - None VII. NEW BUSINESS A. Resolutions of Appreciation 1. Resolution for Mr. Kyle McMunn A motion w as made by Mrs. Burns, seconded by Mr. Kifer to approve the f ollow ing resolution. The motion carried unanimously. WHEREAS, Kyle D. McMunn has been a member of the Council of Trustees of Clarion University of Pennsylvania since July 22, 2008, and must terminate his membership on the Council due to his matriculation next Fall into the School of Pharmacy at Belmont University, Nashville, Tennessee; and, WHEREAS, Mr. McMunn, during his tenure on the Council of Trustees, has consist ently manif ested a mature underst anding of the role of Council in the governance of the University; and, WHEREAS, Mr. McMunn has conscientiously discharged his responsibilities as a Trustee, achieving an admirable melding of his role as an advocat e of student interests w ith his responsibility for directing his judgment and influence tow ard the concerns and challenges of the w hole institution; and, WHEREAS, Mr. McMunn has provided out standing service to campus and community organizations, including the Clarion University Student Senate, Clarion Student Association, and the Boy Scouts of America; now , therefore, be it RESOLVED, that the Council of Trustees of Clarion University of Pennsylvania expresses appreciation to Kyle D. McMunn for his loyal and effect ive service as a member of the Council and for 1059 his contributions as a student leader and extends to Mr. McMunn its very best w ishes for continued success and happiness; and be it f urther RESOLVED, that this Resolution shall be made a matter of formal record in t he Minutes of the Council of Trustees for April 15, 2010. 2. Resolution for President Joseph Grunenw ald A motion w as made by Dr. Ali-Zaidi, seconded by Mr. Shreckengost, to approve the follow ing resolution. The motion carried unanimously. WHEREAS, President Joseph P. Grunenw ald has had a long and respected record of professional service to Clarion University as a professor of marketing, department chair, interim executive dean of the Venango Campus, director of continuing education, dean of the college of business administration, provost and academic vice president, and, since July 1, 2003, as the university’ s 15 t h President; and WHEREAS, in each of his roles, Dr. Grunenw ald w orked tirelessly to promote academic excellence and high-quality programs and services w ith an unparalleled commitment to serving students and meeting regional needs; and WHEREAS, challenging and supporting students to w ork hard and achieve their pot ential have been cornerstones of President Grunenw ald’ s distinguished t enure as manifested by his emphasis on student scholarship and service, strong support for the university’ s Honors program, commitment to Transitions and other student success programs, and signature challenge to Clarion University students to “ Fly, Eagles, Fly;‖ and WHEREAS, President Grunenw ald has been a driving force for enhancing diversity as a means to achieving institutional excellence through the recruitment and ret ention of underrepresented students, faculty, and staff and support for programs and services that infuse diversity into the curriculum and co-curriculum and into administrative structures and practices; and 1060 WHEREAS, President Grunenw ald has helped to ensure that high-quality, efficient , and sustainable academic and auxiliary facilities w ere available to support teaching and learning and student services through an unprecedented number of construction and renovation projects, including five facilities currently in commissioning for Leadership in Energy and Environment al Design (LEED) certification; and WHEREAS, President Grunenw ald has proactively guided the university to meet t he difficult challenges of changing demographics and declining stat e support through aggressive recruitment of students, expansion of program offerings, generation of new revenue sources, and success in external fundraising, t hat during his presidency achieved an historic high of more than $22 million dollars; and WHEREAS, under President Grunenw ald’ s unfailing leadership, Clarion University has expanded access to educational opportunities through innovative and entrepreneurial programs and partnerships that help leverage resources and expertise, utilize unique service delivery models, and increase the university’ s visibility and standing across t he region, Pennsylvania State System of Higher Education, the nation, and beyond; and WHEREAS, President Grunenw ald championed the university’ s leadership role in community and regional economic development through its outreach to schools, hospitals, local governments, and non-profit organizations; consulting services and other assistance to small businesses and entrepreneurs; and the establishment of a regional science and technology agenda and biot echnology business development center; now , therefore, BE IT RESOLVED, that the Council of Trust ees expresses its deepest appreciation of President Joseph P. Grunenw ald and his many years of distinguished service to Clarion Universit y and extends to him its most sincere w ishes for a rew arding retirement; and BE IT FURTHER RESOLVED, this resolution be made a part of the Council of Trustees minutes of the meeting of April 15, 2010, w ith copies delivered to President Grunenw ald and 1061 another placed in the permanent archives of Clarion University of Pennsylvania. B. Recommendation for President Emeritus Status Mr. James indicat ed t hat the recommendation that President Grunenw ald be accorded President Emeritus Status by the PASSHE Board of Governors w as not needed as the Board had vot ed at it s April 8, 2010 meeting to confer such status on Dr. Grunenw ald. Mr. James read the Board resolution. VIII. ADJOURNMENT A motion w as made by Mrs. Burns, seconded by Mr. McMunn t o adjourn the meeting. The motion carried unanimously. Mr. James announced that the next regular meeting of the Council of Trustees w ould be held on July 15, 2010. Respectfully submitted _________________________ How ard Shreckengost , Secretary Council of Trustees 1062