CONSTITUTION OF THE CLARION THEATRICAL ALLIANCE
Article 1: NAME
Section 1: The name of this organization shall be the Clarion Theatrical Alliance of
Clarion University of Pennsylvania.
Article 2: MISSION STATEMENT
Section 1: The purpose of Clarion Theatrical Alliance is to stimulate interest in theatre at
Clarion University of Pennsylvania by serving the theatre department and
working to create a positive fellowship within it. This is not intended to take
the place of any existing theatre organization.
Article 3: Membership
Section 1: An active member of the Clarion Theatrical Alliance is someone who:
i. Has completed the pledge process.
ii. Maintains a minimum G. P. A. of 2.5.
iii. Attends monthly meetings.
iv. Attends events
v. Follows these bylaws.
vi. Is not on professional semester or alumni status.
vii. Has a vote in meetings
viii. Reads the minutes of each meeting.
ix. Ability to create Committees
x. Is a member of a committee
1. Executive Board
2. Banquet/Service Committee
3. Family Committee
4. Marketing Committee
5. Concessions / Tech Food Committee
Section 2: To be eligible for a bid to membership in Clarion Theatrical Alliance the
student must:
i. Be regularly enrolled at Clarion University of Pennsylvania.
ii. Participate in Clarion University of Pennsylvania for a minimum of one
full (15 week) semester (Summer Pre-session, Summer Sessions, and
Winter Intersession do not count towards the semester) and have
worked on at least 1 production.
1. Accepted productions are:
a. Clarion University Theatre
b. Second Series
c. Dance Concert
d. Clarion Summer Theatre

Page 1 of 12

iii. Participate in a variety of production tasks, which include:
1. Work on a given production is defined as such:
a. Performance (acting or understudying), design, stage
management (incl. assistant stage management), running crews,
build crews, publicity crews, dramaturgy, house management,
approved practicum, and/or the completion of University
Theatre shop hour requirement.
Section 3: To be elected to membership into Clarion Theatrical Alliance, a student
must:
i. Meet the requirements of Article 3, Section 1.
ii. Pass a review by the current cast members with a majority vote in favor
of granting membership.
iii. Membership will be given at the beginning of each fall and spring
semester.
Section 4: A member can be dismissed from the Organization if behavior violates
the guidelines in Article 3, Section 1.
Section 5: A potential member has 2 chances to accept a bid. After a bid has been
denied 2 separate semesters, that person will not be offered another bid.
Section 6: When considering a potential member for membership, personal
feelings, prejudices, personal conflicts, religion, gender, sexual
orientation, race, and national origin must not play a role in the process.
No discrimination will be tolerated in this organization.
Article 4: DUTIES AND ELECTIONS OF THE EXECUTIVE BOARD
Section 1: The offices of CLARION THEATRICAL ALLIANCE and their duties are:
i. President:
1. Uphold the standards and guidelines of this society.
2. Call meetings.
3. Preside over chapter meetings.
4. Approve and oversee organization committees.
5. Vote only in the event of a tie.
ii. Vice President:
1. Succeed to the duties and office of the President in cases where the
President is unable to fulfill the term or duties of the office.
2. Be cognizant of all the affairs and policies of this organization.
3. Oversee all the committees.
4. Appoint the Heads of committees.
5. Creation, distribution, and harboring of the Activity Proposal
Form.
iii. Deputy
1. Strengthen and uphold the bylaws of this Organization.
Page 2 of 12

iv.

v.

vi.

Section 2:
i.

ii.

2. Report to the Executive Board if a problem arises within the
organization or problems with non-members.
3. Conduct the election of officers.
4. Conduct impeachment investigations.
5. Provide the chapter Advisor with up-to-date copies of the
a. Organization bylaws.
6. Work with the Advisor to resolve issues with the University and
non-members.
Treasurer:
1. Pay bills for the Organization.
2. Keep a record of receipts and financial statements.
3. Report on the financial status of the organization at each regular
meeting.
4. Report discrepancies to the Executive Board.
5. Work with the Advisor to keep finances in order.
Secretary:
1. Record and keep minutes of meetings.
2. Distribute copies of minutes to the Advisor and all active members
of the Organization.
3. Keep a record of the attendance and excuses of all members of the
Organization for meetings and activities
4. Validate any excuse for a member who wishes to be excused from
an event or meeting as to the acceptance of an excuse.
5. Manage this Organization’s contact sheet and email.
6. Report discrepancies to the Deputy.
Grande Poobah of Silliness:
1. Oversees the years “Events” (events will be designated as silliness)
2. Creates and maintains silliness
3. General morale upkeep
4. Heads the Family Committee
The nomination and election of these officers will be conducted as
follows:
Officers for the following year will be elected at a regular meeting in
April (toward the end of the spring semester) and formally installed by
the incumbent officers.
Nominations for elections will be conducted as follows:
1. The Deputy will open the floor to nominations for each position in
the following order and announce the Executive Board’s nominees
for each position:
a. President
Page 3 of 12

b. Vice President
c. Deputy
d. Treasurer
e. Secretary
f. Grande Poobah of Silliness
2. The Active members will decide upon a potential nominee for each
position. At the nomination meeting, these potential nominees
will formally be nominated before the members.
3. Members are allowed to nominate themselves but must be
seconded by another member to be officially nominated
iii. Nomination Process:
1. Any members may either nominated
2. Members can be nominated by others or may nominate
themselves
a. These nominees may decline if they do not wish to accept
the nomination.
3. Every nomination must be seconded by another member.
4. Once a member has been seconded and accepted the nomination,
that member becomes a part of the Shadow Cast.
5. The Shadow Cast will attend all Executive Board meetings possible
as a sort of job training. The Shadow Cast is responsible for
learning the roles and duties of the office for which they are
nominated.
iv. Elections:
1. Voting will be conducted as follows:
a. The elections will be conducted in the following order:
i. President
ii. Vice President
iii. Deputy
iv. Treasurer
v. Pledge Master
vi. Secretary
b. The candidates will have the opportunity to address the
other members of the Organization to identify goals or
qualifications they possess.
c. The candidates will exit the place of voting and will not be
permitted to take part in the vote for which they are
running.
d. The votes for each office will be counted by the incumbent
of that office and current Deputy.
Page 4 of 12

e.

If either the incumbent or the Deputy are running for the
office being counted, then the counting will be done by the
current two highest officers.
f. The officer running the election will name each candidate
aloud. The voting membership will raise their hands to
signify which candidate for whom they are voting.
g. Officers will be elected by a majority vote (51%) of the
active membership.
h. If no candidate receives a majority vote, then the candidate
who received the fewest votes will be removed from the
ballot and there will be a revote.
i. In the event of a two-way tie, the current Executive Board
will decide on the winner.
2. Installation of Officers:
a. Officers will be installed at the last regular meeting of the
spring semester.
b. Each officer will recite an oath to carry out the duties of the
office.
c. If an officer does not return to Clarion University of
Pennsylvania the following semester, a new officer will be
elected at the beginning of the semester.
d. Nominations and elections will be conducted as listed in
Article 4, Section 2, a, b, and c.
e. The elected officials will be installed on the day of the
election.
Section 3: The elected officers will hold their offices starting on the day after the
final day of the academic school year (finals week) through the last day
that academic year (finals week). Thus, each officer will hold their
position, in chronological order, from the beginning of summer, through
the fall semester, and ending on the final day of the spring semester.
i.
In the event that any officer is incapable of fulfilling their duties for
the summer, any of the following may serve in their absence in order:
1. The officer who held the office in question the previous year.
2. Any other officer for that year who is active in the summer and
agrees to fulfill the absent officer’s duties.
3. Any other member who is willing to fulfill the absent officer’s
duties after being asked to fulfill them by the Executive Board.
Article 5: IMPEACHMENT AND REMOVAL OF OFFICERS

Page 5 of 12

Section 1:

If an officer fails to fulfill the duties of his or her position according to
these bylaws, then the officer may be impeached by a two-thirds vote
of the active membership.
Section 2: motion for impeachment can be made by any active member of this
chapter and must be seconded.
i.
The motion must be tabled until the following meeting so that the
Deputy may do an investigation of the officer in question.
ii.
The investigation may consist of:
1. Interviews with those involved in the offense.
2. Reviews of any documents associated with the offense.
a. The Deputy has the right to any documents that he/she
asks for from any person in the organization for the
purpose of conducting a thorough investigation. Upon the
completion of the investigation, the documents are to be
immediately returned to their rightful place.
b. Any other course of action with the approval of the acting
President. If the President is conducting the investigation,
in the event that the Deputy is being investigated, he/she
must seek the approval of the Vice-President.
iii.
If the Deputy is the officer in question, then the investigation will be
conducted by the President.
iv.
At the meeting after the original motion for impeachment, the results
of the investigation will be presented to the active members and a
vote will follow.
Section 3: If an officer is placed on academic probation or suspension, that officer
will be impeached and removed immediately without investigation or
a vote.
Section 4: If an officer is removed, the election process will start immediately to
replace that officer.
Section 5: An officer who is removed from office will not be suspended from the
organization unless they are in violation of Article 3, Section 1.
Article 6: ROLE OF CAMPUS ADVISOR
Section 1: The Advisor of the CLARION THEATRICAL ALLIANCE shall be
nominated and approved by the members of the chapter.
Section 2: Qualifications of the Advisor:
i.
Must be a full-time member of the Clarion University staff.
ii.
Must have worked at Clarion University for a minimum of three
years.
Section 3: An elected Advisor will hold his or her position until resignation.

Page 6 of 12

i.

If the Advisor fails to fulfill his or her duties according to these
bylaws or the Clarion University Guidelines for Advisors of
Recognized Student Organizations, the Advisor can be removed from
his or her position by a two-thirds vote of the active membership.
ii.
In the event that the Advisor resigns or is removed by the
organization, the advisor must retain the position until a new
Advisor is elected.
Section 4: Election of the Advisor
i.
Nominations:
1. Will occur at least one regular chapter meeting before the election.
2. Will be verbal and recorded by the Secretary.
3. Must be seconded before being accepted as a valid nomination.
4. It is the duty of the Deputy to notify the candidates of their
nominations and the responsibilities of the position.
Section 5: Duties of the Advisor
i.
The Advisor must be familiar with the bylaws of Clarion Theatrical
Alliance
1. An up-to-date copy of these bylaws will be provided by the
Deputy.
ii.
The Advisor must be familiar with the Clarion University Student
Senate Recognized Student Organization Policy and the Clarion
University Guidelines for Advisors.
iii.
The Advisor must be familiar with the University policies affecting
recognized groups including, but not limited to, policies dealing with
alcohol usage, new member guidelines, fundraising, and generally by
aware of the procedures for reserving activity and meeting room
space on campus.
iv.
The Advisor will keep copies of important chapter records so that
they will not get lost or forgotten in the process of changing officers.
v.
The Advisor will work with the Treasurer to keep finances in order.
vi.
The Advisor will work with the Deputy to resolve any issue that
arises involving the University or person(s) not involved with
CLARION THEATRICAL ALLIANCE.
vii.
The Advisor will be kept up to date on all business pertinent to the
Clarion Theatrical Alliance via the Secretary.
Section 6: The Advisor does not get a vote in the Organization proceedings.
Section 7: The Advisor is not required to attend any meetings or events unless
the Advisor’s attendance is deemed necessary by the Executive Board.
Article 7: MEETING

Page 7 of 12

Section 1:

Regular meetings will be held once every three weeks during the
duration of each academic semester.
i.
Meetings will not be held during finals week.
Section 2: A quorum will consist of a majority of the current active membership.
Section 3: A majority will consist of 51% 50% plus one of the currently active
membership.
Section 4: Regular meetings are conducted as follows:
i.
The President will preside over regular meetings.
1. In the absence of the President, the highest ranking officer present
(as listed in Article 4, Section 1) will preside over the meeting.
ii.
Members will only speak after being recognized by the person
presiding over the meeting.
1. If a member speaks without recognition, the words spoken will
not be recorded by the Secretary in the minutes.
iii.
The agenda for a regular meeting shall be:
1. Call to Order
2. Report of Officers
3. Report of Committees
4. Comments from Committee Chairs
5. Advisor Report
6. Open Forum
7. Old Business
8. New Business
9. Meeting Adjourned
Section 5: Special meetings may be called at any time by the President or at the
request of the Faculty Advisor.
i.
For a special meeting to be mandatory at least 24-hour notice must
be given to the current active membership.
ii.
The current active membership will be notified either through the
chapter phone tree, Facebook group, or by email.
Article 8: EXCUSES
Section 1: An excuse for a meeting must be received by the Secretary no later than
12 hours prior to the meeting.
Section 2: An excuse for a scheduled, mandatory event must be received by the
Secretary at least 24 hours prior to the event.
Section 3: All excuses must be emailed, texted, messaged, or handed to the
Secretary in person.
Section 4: It is the duty of the Secretary to notify members of the acceptance of
their excuse.
Article 9: FINANCES AND FUNDING
Page 8 of 12

Section 1: CLARION THEATRICAL ALLIANCE will be financially supported through
fundraising, donations, and through Clarion Students Association
Section 2: Allocation of funds may be accomplished only by a two-thirds vote of
the current active membership.
Article 10: COMMITTEES
Section 1: The committees of the CLARION THEATRICAL ALLIANCE are:
i.
Executive Board:
1. This committee will be composed of the elected officers.
2. This committee will handle all business arising between meetings.
3. This committee is responsible for the smooth running of the
organization.
4. The head of this committee will be the President.
ii.
Banquet/Service Committee:
1. This committee organizes and coordinates community service
activities.
2. This committee is responsible for organizing and planning the
chapter banquet at the end of each academic year.
3. The head of this committee will be nominated by the committee
and approved by the Executive Board.
iii.
Family Committee:
1. This committee is responsible for planning and running activities
that do not fall under the responsibility of any other committee.
2. This committee is responsible for advertising all activities and
fundraisers.
3. This committee will fill out the proper paperwork to have
fundraisers and activities approved by Clarion University of
Pennsylvania.
4. The head of this committee will be nominated by the committee
and approved by the Executive Board.
iv.
Marketing Committee
1. This committee is responsible for the publication of The Boyd
Breeze, this chapter’s newsletter.
2. The head of this committee will be assigned by the chapter Vice
President.
3. This committee is responsible for fundraising ideas and
fundraisers.
4. The head of this committee will be nominated by the committee
and approved by the Executive Board.
v.
Concessions / Tech Food Committee
1. Takes part in concessions, including:
Page 9 of 12

2. Selling
3. Aiding in the purchase of concessions including providing rides to
stores.
4. Takes part in Tech Food, including:
a. Purchasing and preparing Tech Food, as well as the cleanup of
Tech Food.
5. The head of this committee will be nominated by the committee
and approved by the Executive Board.
Section 2: All committees are required to hold regular meetings as determined by
the Committee Head and the Vice-President.
Section 3: All committees are required to file a written report of every meeting to
the Vice President.
Section 4: Each committee chair should have a report prepared for each regular
chapter meeting.
Section 5: Committee heads will hold their position for one academic year before
needing to be reassigned to their position.
Section 6: Committee heads that are installed by the Executive Board will be
chosen by the Executive Board that will be serving the same term.
Article 11: PROBATION AND SUSPENSION
Section 1: Probation
i.
A member on probation may only attend events hosted by this
organization that he or she is approved to attend by the Executive
Board.
ii.
A member on probation must attend regular meetings.
iii.
A member on probation may not hold an office in this organization.
iv.
Grounds for being placed on probation:
1. Dropping below a 2. 5 G. P. A. for more than one semester.
2. Not upholding the bylaws.
Section 2: Suspension
i.
A member on suspension may not attend any events hosted by this
organization.
ii.
A member on suspension may not attend regular meetings unless
summoned by the Executive Board.
iii.
A member on suspension may not hold an office in this organization.
iv.
Grounds for being placed on suspension:
1. Dropping below a 2.5 G. P. A. for more than one semester.
2. Not upholding the bylaws.
Section 3: Expulsion
i.
A member may be removed from the organization for the following
repeated offenses:
Page 10 of 12

1. Inability to keep GPA above 2.5.
2. Refusal to uphold the bylaws.
3. More than one suspension that resulted in further action.
Section 4: Removal from probation or suspension
i.
To be removed from probation or suspension, a two-thirds vote must
be passed by the active members of this organization that are not on
probation or suspension.
ii.
The vote for removal from probation or suspension must be by the
request of the Executive Board.
iii.
A member on probation or suspension may ask the Executive Board
for consideration to be removed in which case he or she must appear
before the Executive Committee to plead his or her case.
iv.
After a member asking for removal from probation or suspension
appears before the Executive Committee, the committee will
deliberate on the matter and decide whether a vote for removal will
be requested.
Section 5: The Deputy will notify a member via typed letter if he or she is placed
on or removed from probation or suspension.
Article 12: AMENDING, SUSPENDING, AND ACCEPTING
Section 1: The articles may be amended, revised, or altered in whole or in part at
any regular meeting.
Section 2: A two-thirds vote in favor of a change is required.
Section 3: Notice of a proposed change or amendment and a written copy of the
change or amendment must be provided for each currently active
member at least one week prior to voting on the change.
Section 4: Voting on a change or amendment is done orally and is run by the
President during a regular meeting.
Section 5: Once a change or amendment is approved by the members of the
chapter, it is the duty of the Deputy to update the bylaws and present
the updated bylaws to the Student Senate for approval
Article 13: RATIFICATION
Section 1: These bylaws and its amendments shall become effective upon
ratification by the members of CLARION THEATRICAL ALLIANCE of
Clarion University of Pennsylvania and following the approval of the
Student Senate of Clarion University of Pennsylvania, the vicepresident for Student and University Affairs, and the president of
Clarion University.
Article 14: PROFESSIONAL SEMESTER AND ALUMNI STATUS
Section 1: Each member of the CLARION THEATRICAL ALLIANCE is granted one
professional semester.
Page 11 of 12

Section 2: A professional semester shall be granted for the following reasons:
i.
Student teaching
ii.
Studying abroad
iii.
Medical reasons
iv.
Any other reason approved by a majority of the Executive Board.
Section 3: A member of this organization may be placed on alumni status for the
following reasons:
i.
Graduating from the university
ii.
Completing seven total semesters as a member of CLARION
THEATRICAL ALLIANCE including his or her pledging semester.
Section 4: A member on a professional semester or alumni status has the
following guidelines:
i.
May, but is not required to attend any events of this organization.
ii.
Is not granted an official vote in any meeting of Clarion Theatrical
Alliance.
Article 15: RESIGNATION
Section 1: If an active member wishes to resign their membership, and are not
eligible for alumni status at that time, said member must inform any
committee head or executive board member
Article 16: Summation
Section 1:
CTA is an organization meant to host events that will foster growth of
students in the theatrical arts. These events can run the gauntlet of
seeing shows to hosting their own theatrical productions; this is
depending on what the current Grand Poobah of Silliness feels will be
the best for the current year.
Section 2:
The organization is also in charge of helping the CU theatre department
by suppling workers for building sets and costumes, strikes, and for
tech foods.

Page 12 of 12