University Activities Board
Clarion University
PREAMBLE
We, the students of Clarion University, in association with the faculty, administration and Student Senate, do herby
establish the University Activities Board with the following objectives:
The University Activities Board shall be a vital part of the education process of the University, providing for diverse
cultural, social, and recreational programs and services through its committees and staff.

Section I:
Section II:

Section I:

Section I:

ARTICLE I
NAME
The name of this organization shall be the University Activities Board, Clarion University, herein
referred to as “UAB”.
The UAB Executive Board, Committee Chairpersons, Faculty Advisor and University hired
Advisor shall serve as, and herein be referred to as, the “Board.”
ARTICLE II
PURPOSE
The purpose of the Board shall be to coordinate and govern the functions and operations of
activities, events, services and programs for the student body of Clarion University through its
committees.
ARTICLE III
THE BOARD
The Board shall be composed of:
A.

Five students in good academic standing to be elected by the Board with the approval of
the Board in session to serve as the Executive Board:
1.
2.
3.
4.
5.

B.

One student to serve as President.
One student to serve as Vice-President.
One student to serve as Secretary.
One student to serve as Financial Coordinator.
One student to serve as Technology Coordinator

Ten students in good academic standing shall be elected by the Board to serve as
Committee Chairpersons:
1.
2.
3.
4.
5.
6.
7.
8.
9.

One student to serve as Chairperson for the Special Events Committee.
One student to serve as Chairperson for the Arts Committee.
One student to serve as Chairperson for the Recreation Committee.
One student to serve as Chairperson for the Gemmell Activities Committee.
One student to serve as Chairperson for the CampusFest Committee.
One student to serve as Chairperson for the Lecture Committee.
Two students to serve as Co-Chairpersons for the Public Relations Committee.
One student to serve as Chairperson for the Multicultural Committee.
One student to serve as the Chairperson for the Collaboration/Community
Service Committee.

C.

D.
Section II.

Up to three representative from the faculty, administration, or staff of Clarion University
who shall be elected in the same manner as Executive Board Members as designated:
ARTICLE VII Section I
A University designated professional shall be Advisor to the Board.

Executive Board Duties:
A.

The President of the Board shall have the following duties:
1.
2.
3.
4.
5.
6.
7.

B.

The Vice-President of the Board shall have the following duties:
1.
2.
3.
4.
5.

C.

Assume the duties of the President in the absence of the President.
Aide the President in overseeing the activities of the Board.
Coordinate the operations of the standing committees.
Serve on the Board in a voting capacity.
Meet regularly with the UAB Advisor.

The Secretary of the Board shall have the following duties:
1.
2.
3.
4.
5.
6.

D.

Call the meetings of the Board.
Preside at the meetings of the Board.
Oversee all activities of the Board.
Represent the Board at all occasions where his/her presence may be required or
deemed necessary.
To vote only in the case of a tie.
Prepare and set the agenda of the Board.
Meet regularly with the UAB Advisor.

Keep a complete and accurate record of business transacted at the meetings of
the Board.
Maintain a file of committee minutes.
Carry on such correspondence as shall be needed by the Board to conduct its
business.
Have a list, including addresses and phone numbers of the current members of
the Board and the committee members.
Serve on the Board in a voting capacity.
Meet regularly with the UAB Advisor.

The Financial Coordinator of the Board shall have the following duties:
1.

2.
3.
4.
5.

Keep a complete, up-to-date record of all financial records of the Board,
working with the Board Advisor and Business Manager of CSA in all matters
pertaining to the budget.
Coordinate all expenditures and income.
Report to the Board weekly with up-to-date financial standings of the
committees’ budgets.
Serve on the Board in a voting capacity.
Meet regularly with the UAB Advisor.

E.

The Technology Coordinator of the Board shall have the following duties:
1.
2.
3.
4.
5.
6.
7.

Section III.

Committee Chairperson Duties:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.

Section IV:

Creating a list, including names, addresses, phone numbers and email addresses of
committee members each semester for submission to the Vice-President and the Board.
Calling the meetings to order of the committee.
Preside over the meetings of the committee.
Preparing and setting the agenda of the committee.
Coordinating all activities of the committee.
Representing the committee at all occasions where his/her presence may be required or
deemed necessary.
Represent the committee on the Board in a voting capacity.
Act as a liaison between the committee and the Board.
Initiate payments for committee expenditures upon approved Board allocation
Appoint a Vice-Chairperson for the committee.
Meet regularly with the UAB Advisor.
Hold at least one committee meeting monthly while school is in session.
Take minutes and attendance at all committee meetings and send copy to the VicePresident within the week.

Faculty Member Duties:
A.
B.
C.

Section V:

Maintain and update the UAB webpage.
Maintain correspondence with the Center for Computer Services regarding
University Upgrades.
Maintain all technology based promotions and social networking accounts.
Maintain the computers(s) hardware, software and peripherals directly
associated with UAB.
Prepare a weekly report concerning computer related recommendations, changes
and upgrades to be presented at the meeting of the Board.
Serve on the Board in a voting capacity.
Meet regularly with the UAB Advisor.

Attend and present weekly reports at Board meetings.
Inform the Board of any known, conflicting events which may arise.
Maintain regular contact with the UAB Advisor.

Advisor to the Board Duties:
A.
B.
C.
D.
E.

Actively negotiate with other universities and agencies on recommendation of the
individual committee and approval of the Board.
Stimulate, encourage and provide leadership for diversity of programming interests.
Affirm the academic eligibility of all UAB members as established in the UAB By-Laws.
ARTICLE X
Serve the Board in a non-voting capacity.
Meet individually with Board Members on a regular basis.

ARTICLE IV
SUMMER BOARD
Section I:

Summer Board Function:
A.

Section II:

The Function of the Summer Board shall be to carry out decisions made by the Board
and/or refer information to the appropriate committees.

Summer Board Composition:
A.
B.
C.
D.

The Summer Board shall be appointed by the Board before the end of the spring
semester.
Any Board member on campus during the summer shall be appointed to the Summer
Board.
During the summer session, a student shall be considered a member of the Summer
Committee if he/she is eligible to enroll the following semester.
If a Summer Board is not able to convene or be reached, the UAB Advisor shall act on
behalf of the Summer Board.
ARTICLE V
PERMANENT COMMITTEES

Section I:

Committee Names:
A.

UAB shall be organized into the following permanent committees:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Section II:

Special Events
Arts
Recreation
Lecture
Gemmell Activities
CampusFest
Public Relations
Multicultural
Collaboration/Community Service

Committee Purposes:
A.

B.
C.

D.

The Special Events Committee shall be responsible for programming events during
special occasions at Clarion University including but not limited to Homecoming, Stuffa-Plush, and Siblings Weekend.
The Arts Committee shall be responsible for programming art related activities for
students including but not limited to a monthly Craft Series and Open Art Night.
The Recreation Committee shall be responsible for providing recreational activities,
whether indoors or outdoors. These include but are not limited to Mid-October Madness,
bus trips, and on-campus fitness activities.
The Lecture Committee shall be responsible for programming entertaining and
educational lectures on a variety of diverse and contemporary issues for the campus.

E.

F.
G.

H.
I.

Section III:

The Gemmell Activities Committee shall be responsible for planning events in the
Gemmell Student Complex. These events include but are not limited to Open Mic Nights,
novelty/variety acts, comedians, and other acts that can take place in Gemmell.
The CampusFest Committee shall be responsible for providing musical entertainment for
students, and may also include comedy acts as well.
The Public Relations Committee shall be responsible for publicizing UAB as a whole;
publicizing vacancies in the Board, updating the UAB bulletin boards, changing the kiosk
outside Gemmell, and designing/distributing flyers for events at least two weeks prior to
the scheduled event.
The Multicultural Committees shall be responsible for programming diverse activities for
students in all areas of diversity and multiculturalism and diversity.
The Community Service/Collaboration Committee shall be responsible for acting as a
liaison between RSO’s/Academic Departments and UAB to plan collaborative events,
coordinate UAB participation in campus community service events, coordinate donations
to benefit charitable foundations at UAB events, and planning one (1) UAB highway
clean up through the Adopt a Highway program per semester.

Committee Composition:
A.

Each Committee shall be composed of:
1.
2.

Section IV:

Committee Duties:
A.
B.

The Chairperson shall have the duties as designated in the constitution. ARTICLE V,
Section II
The Vice-Chairperson shall have the following duties:
1.
2.
3.

Section V:

One or more student member(s) elected by the Board to serve as Chairperson(s).
One student member appointed by the Chairperson to serves as ViceChairperson.

Assume the duties of the Chairperson in his/her absence.
Represent the committee at the Board meetings and functions in absence of the
Chairperson.
Aid the Chairperson in the coordination of all activities of the committee.

Selection and Terms of Committee Members:
A.
B.

The Chairperson shall be selected in the manner designated by: ARTICLE VII, Section II
The Vice-Chairperson shall be selected in the manner designated by: ARTICLE V,
Section III

C.
1.

Students shall be eligible for committee membership according to the following:
a.
During the academic year, a student member of a committee must be a
currently registered student of the University.
b.
During the summer session, a student shall be considered a member of
the summer committee if he/she is eligible to enroll the following
semester

ARTICLE VI
MEETINGS AND PROCEDURES
Section I:

Parliamentary Authority:
A.

Section II:

Board Meetings and Procedures:
A.
B.
C.
D.

Section III:

Robert’s Rules of Order shall be the parliamentary authority for the Board and its
Committees.

The Board shall meet at least 13 times during the regular academic semester at a
predetermined meeting time.
Special meetings of the Board may be called by the majority vote of the Board or the
President.
All meetings shall be opened to the University community and invited guests.
A Quorum of the Board shall be a 2/3 its voting members. No official business may be
transacted without quorum.

Committee Meetings and Procedures:
A.
B.

Committees shall meet at least once monthly during the regular academic year.
Special committee meetings may be called by a majority of the committee members or
the Committee Chairperson.
ARTICLE VII
ELECTING AND REMOVING BOARD MEMBERS

Section I:

Executive Board Elections:
A.
B.
C.
D.
E.
F.
G.
H.

Executive Board members shall be elected by the Board in session through evaluation of
an application during the month of November.
Applications will be distributed the first week of November and collected the third week
of November.
Interviews will take place at the regularly scheduled meeting following the application
due date.
Students may run for any/all offices of interest. To be eligible, the student must be able to
hold the office for the entire school year they are applying for.
Any student wishing to apply for an Executive board position must be in good academic
standing and have a minimum cumulative QPA of 2.0.
Candidates must receive 2/3 of the votes cast from the Board in attendance at the meeting
in order to be elected to their respective office.
Any vacancies created shall be filled by the application process with applications being
open to students for one week prior to voting.
Term of office shall run for an Academic Year (from May to May) with an
apprenticeship beginning in January before the term of office begins. At this time the
outgoing board will train the incoming Board and assist them in the setting their budget
and calendar for the following academic year. The new Board member will be
responsible for completing one office hour per week in the spring semester before taking

office. Full responsibility of the office shall be assumed at the last meeting of the spring
semester.
Section II:

Committee Chairperson Elections
A.
B.
C.
D.
E.
F.
G.

Section III:

Committee Chairpersons shall be elected by the Board in session through evaluation of
an application during the month of November.
Applications will be distributed the first week of November and collected the third week
of November.
Interviews will take place at the regularly scheduled meeting following the application
due date.
Any student wishing to apply for a chairperson position must be in good academic
standing and have a minimum cumulative QPA of 2.0.
Candidates must receive 2/3 votes from the Board in attendance at the meeting in order
to be elected to their respective Committee Chair.
The newly appointed Chairperson shall assume apprenticeship capacity at that time
holding one office hour per week.
Full responsibility of the office shall be assumed at the last meeting of the spring
semester.

Board Member Event Excuses and Removal:
A.
B.

C.

D.

E.

Any Board member needing to miss a weekly Board meeting must submit an excuse to
the Advisor by 12pm (noon) on the day of the meeting.
Any Board member who misses a mandatory event must then make a motion under “New
Business” at the following meeting to be deemed excused from the function. The Board
will then vote, and a 2/3 vote will be needed to deem the absence excused. Excused
absences include University Excused events, illness, death in the family, and class
requirements.
Any members of the Board will be removed from the Board after 5 unexcused absences.
All Board meetings, events for one’s Committee, Committee Meetings, and other official
UAB functions are considered mandatory, and missing them may result in an unexcused
absence.
Any member of the Board found not to be fulfilling his/her duties may be removed from
office by a 2/3 vote of the Board. The member being considered for removal must be
notified of the specific charge one week prior to the meeting so that he/she may defend
himself/herself.
Boar d Members shall also be removed if their cumulative QPA falls below a 2.0 or they
are placed on Academic Probation.
ARTICLE VIII
AMENDMENTS TO THE CONSTITUION

Section I:

Amendments must be presented to the Board in writing at a regularly scheduled Board meeting to
be voted on at the next scheduled meeting.

Section II:

All amendments must be approved by a 2/3 vote of the Board.

Section III:

All amendments shall take effect upon the approval of the Board, the Student Senate, and the
President of Clarion University.

ARTICLE IX
RATIFICATION
Section I:

This Constitution shall become effective upon the approval of the Board, the Student Senate, and
the President of Clarion University.