Minutes of the University Activities Board Clarion University Of Pennsylvania Tuesday, October 11, 2016 I. The meeting was called to order by Schuyler Caffrey at __7:34__ PM on October 4, 2016 with the following board members present: Brian Hoover, Advisor Carl Callenburg, Tech Advisor Schuyler Caffrey, President Vick Sasenarine, Vice President Kayla Handy, Secretary Kayla Vanholten, Arts Cailyn Pacuraru, CampusFest Torron Mollett, Community Service Melanie Peckman, Financial Coordinator Ivana Chambers-Bennett, Lecture Gloria Pytlak, Marketing Coordinator Dakota Roberts, Multicultural Kat Cross, Public Relations Anthony Harper, Recreation Carly Zukowski, Special Events Tyree Mitchells, Weekend Friday Emily Romig, Weekend Saturday The following board positions were absent: Torron Mollett, Vickash Sasenarine, Dakota Roberts, Gloria Pytlak Late: Emily Romig II. III. IV. Approval of minutes of the regular meeting of October 11th, 2016 - A motion was made by ___Kat Cross___, second by __Carly Zukowski___, that the minutes of the previous meeting be approved as distributed. • Motion carried: 10-0-1 Open Forum - Lecture would like to collaborate with NAACP • Diabetic Awareness Dinner • Scheduled for November 10 - Please make sure to lock office doors when no one is in the office - Please do not side walk chalk under the roof of buildings Non-Committee Reports: Advisor Report: - In the event of a strike, Recreation and Arts Chair have made the initiative to plan several events to host on-campus to take place of class time Programming will begin on the 19th until the 26th from 2 p.m. to 4 p.m. Alternating craft and bingo days Will depend on the strike and length of a strike how many additional events will be held Tech Advisor Report: - No report President Report: - Email committee member list to secretary Keep the office clean Boards for individual committees need updated and for use at the Meet UAB event Shawn Hoke requested UAB to participate in a Diversity Senate • Participation? Basket donation to CINTA Vice President Report: - Have a safe and fun week Secretary Report: - Email committee member lists Financial Coordinator Report: V. - No report Committee Reports: Marketing Coordinator Report: - No report Public Relations Report: - 2 under new business Tablecloths and lanyards are in the process of ordering Lecture Report: - Black Student Union would like to collaborate with UAB for Soul Food Sunday • Sunday, November 13 • Trying to build diversity at the events Special Events Report: - 2 under new business - Murder Mystery board and posters have been made Arts Report: - - 1 under new business Scavenger hunt on Saturday, looking for volunteers to work Friday night with the tabling • There are 8 stations, need workers from 7:30 p.m. to 9 p.m. Strike Night events: October 19, 21, 25 craft series Recreation Report: - In the process of scheduling another UFC event CampusFest Report: - No report Weekend Friday Report: - Will be tabling on Monday for Geeking Out Tabling for events should be used for more events- have been getting good responses Ideas for events for Clarion’s 150th Anniversary • Having a Thon event • Throwback Dance Weekend Saturday Report: - 3 under new business Multicultural Report: - No report Community Service Report: VI. No report Week In Review - Past Week’s Events: • Eagle Talks • Craft Series: Fuse Beads a. 60 students participated b. Had to kick people out for staying too long c. EMILY DIDN’T LIKE THE EVENT • Band: Plaid Brixx a. 30 students participated b. Played two sets • Band: Kennedy Noel VII. VIII. a. 25 students participated b. Great performer, did covers to interact with crowds • UFC Events a. 30 students participated b. Participants requested another UFC fight event c. Planning another UFC event in November 12th - Upcoming Events: • 10/12 Game Night • PS4, board games • 10/13 Open Mic • In front of the fire place in Gemmell • 10/14 Scavenger Hunt • Sign-up sheet for vendor workers • Possibly getting Ernie the Eagle to appear • 10/15 Murder Mystery Dinner • Will be selling/handing out tickets for the dinner • Dinner is limited to 100 seats Old Business: - No report New Business: - Committee • Emily Romig allocates up to but not exceeding $1945 for The Deal is Right, seconded by Kayla Handy. • Discussion a. Account 495: Game show • Motion: 7-0-1 - Committee • Emily Romig allocates up to but not exceeding $50 for advertising, seconded by Anthony Harper. • Discussion a. Account 495: advertising for The Deal is Right • Motion: 7-0-1 - Committee • Emily Romig allocates up to but not exceeding $25 for Geeking Out, seconded by Kat Cross. • Discussion a. Account 901: advertising for Geeking Out • Motion: 7-0-1 - Committee • Kat Cross allocates up to but not exceeding $100 for supplies, seconded by Carly Zukowski. • Discussion • - - - - IX. X. a. Account 498: command strips and tri-fold boards Motion: 7-0-1 Committee • Kat Cross allocates up to but not exceeding $50 for food, seconded by Melanie Peckman. • Discussion a. Account 498: gift basket for CINTA • Motion: 7-0-1 Committee • Carly Zukowski allocates up to but not exceeding $75 for prizes, seconded by Anthony Harper. • Discussion a. Account 491: prizes for Murder Mystery Dinner • Motion: 7-0-2 Committee • Carly Zukowski allocates up to but not exceeding $800 for food, seconded by Emily Romig. • Discussion a. Account 491: Food for Murder Mystery Dinner • Motion: 8-0-1 Committee • Kayla Vanholten allocates up to but not exceeding $800 for pillows, seconded by Carly Zukowski. • Discussion a. Account 492: material for pillows • Motion: 7-0-1 Announcements: - Think of events to host for the 150th Anniversary of Clarion - Make sure to register to vote - Happy National Coming Out Day Adjournment: - A motion was made by Schuyler Caffrey, seconded by Carly Zukowski to adjourn the meeting. • The motion carried: 8-0-1 The meeting was adjourned at 9:13.