Minutes of the University Activities Board Clarion University Of Pennsylvania Tuesday, November 1, 2016 I. The meeting was called to order by Schuyler Caffrey at __7:33__ PM on November 1, 2016 with the following board members present: Brian Hoover, Advisor Carl Callenburg, Tech Advisor Schuyler Caffrey, President Vick Sasenarine, Vice President Kayla Handy, Secretary Kayla Vanholten, Arts Cailyn Pacuraru, CampusFest Torron Mollett, Community Service Melanie Peckman, Financial Coordinator Ivana Chambers-Bennett, Lecture Gloria Pytlak, Marketing Coordinator Dakota Roberts, Multicultural Kat Cross, Public Relations Anthony Harper, Recreation Carly Zukowski, Special Events Tyree Mitchells, Weekend Friday Emily Romig, Weekend Saturday The following board positions were absent: Torron Mollett Late: Emily Romig, Gloria Pytlak, Carl Callenburg II. III. Approval of minutes of the regular meeting of October 25th, 2016 - A motion was made by __Carly Zukowski___, second by __Vickash Sasenarine___, that the minutes of the previous meeting be approved as distributed. • Motion carried: 10-0-1 Open Forum - Dr. Elisabeth Sauvage-Callaghan, French Advisor, resurrected last year and has a limited budget to $500 • Idea: November 13 event that would like collaboration with • Soccer tournament from 6 to 8 p.m. in the Recreation Center • First Clarion World Soccer Tournament • Students would register through email at esauvage@clarion.edu (teams of at least 6 people) • UAB plans to donate cups and/or rubber bracelets for participants • IV. Would like help with advertising • Would also like to establish a seasonal event in which students craft Holiday Cards • No date set as of today • First week in December • Week before finals would like to add the program into the Relaxation Week events • Estimated materials $80 - Policy Procedure Handbook • Submit long-term and short-term goals - Skoop TV Showcase concert • April 29 • Open showcase as an insight into growing up as an inner-city kid • Trying to get other off-campus groups involved • Need funded???? Non-Committee Reports: Advisor Report: - - - Will be hosting an intern, Dewayne Anderson, a graduate student and Clarion University alum • Will be helping with Marketing and Advertising for events • Will start possibly this week up until May Events for weekend planning for next semester • Bubble Soccer • Candy grams (Valentine’s Day) • Laser Tag • Stuff-a-plush • Three Shades of Blue • International Village • Physic Weekend • Halloween in March • Spring Fiesta • Little Sibs • Reinhardt Awards • Craft Nights • Blowout Bingo • Chilin’ and Grillin’ • Paint Wars • A night at the symphony? • International food? Everyone try to come back with ideas Wednesday programming • Stop programming • • Increase marketing Change the programming Tech Advisor Report: - No report President Report: - New white board in the office with list of events Christmas Parade • Start thinking of themes Will be conducting one-on-ones this week during office hours Meet UAB Night on November 12th, also UFC Fight Night Stay on top of advertising on CU Connect Vice President Report: - 2 under new business Events for next weekend need to place their tech sheets in this week Secretary Report: - Email pdfs of posters to put in The Clarion Call Email minutes Financial Coordinator Report: V. - 1 under new business Committee Reports: Marketing Coordinator Report: - Contemplating more interaction between committees Interact with committee members even if making own posters, advertising on own, etc. Marketing Award goes to Kat Cross for the Olivia Millerschin event Public Relations Report: - New table cloths have arrived Lanyards are still on the way Possibly making a UAB Facebook Account Lecture Report: - Soul Food Sunday idea coming along Different ideas for take-away Diabetes collaboration in the work with NAACP - Freshman participation is lacking-how to improve this and remind others about what UAB is Special Events Report: - Looking into Stuff-a-Plush materials Ideas for Little Sibs weekend • Petting zoo • Marble painting • Caricatures Arts Report: - Night of the Arts tomorrow Recreation Report: - 1 under new business UFC event on November 12 CampusFest Report: - No report Weekend Friday Report: - Preparing for weekend events and tabling Weekend Saturday Report: - 3 under new business Multicultural Report: - No report Community Service Report: VI. No report Week In Review - Past Week’s Events: • Eagle Talks • Regular attendance • Bingo • 50 people in attendance • Fear Factor Friday • 40 people in attendance • Oliva Millerschin • 6 people in attendance VII. - VIII. IX. Upcoming Events: • 11/02 Game Night • New console systems • 11/03 Craft Series: Sip and Paint • Bringing event back • Will have food • Only 90 seats • 11/04 Comedy: Dulce Sloan • Posters created • 11/05 Dance: Throwback Time Machine • Decorations gathered • Going to Fulmer House to look for props Old Business: - Event participation contest New Business: - Committee • Emily Romig allocates up to but not exceeding $2500 for Throw Back Time Machine, seconded by Carly Zukowski. • Discussion a. Account 495: Dj • Motion: 9-0-1 - Committee • Emily Romig allocates up to but not exceeding $2500 for comdian, seconded by Kat Cross. • Discussion a. Account 901: Comedian Dolce Sloan • Motion: 9-0-1 - Committee • Melanie Peckman allocates up to but not exceeding $1410 for Gary Johnson, seconded by Anthony Harper. • Discussion a. Account 901: musician and prizes • Motion: 8-0-2 - Committee • Emily Romig allocates up to but not exceeding $250 for Crafts, seconded by Melanie Peckman. • Discussion a. Account 495: Crafts for Thanksgiving • Motion: 9-0-1 - Committee • Anthony Harper allocates up to but not exceeding $400 for UFC, seconded by Carly Zukowski. • Discussion a. Account 493: UFC Fighter • Motion: 9-0-1 X. XI. XII. Announcements: - Taco Bell will be giving out free Doritos Tacos tomorrow Adjournment: - A motion was made by Schuyler Caffrey, seconded by Kat Cross to adjourn the meeting. • The motion carried: 9-0-1 The meeting was adjourned at 9:40.