Council of Trustees Business Meeting Wednesday, November 9, 2016 2:30 p.m. Crawford Center Conference Room AGENDA • Roll Call • Public Comment Period • Old Business Action Minutes – Meeting held on August 1, 2016 • Welcome Appointed New EU Trustees - Patricia J. Kennedy and Anthony J. Pirrello Re-appointed EU Trustees - Robert J. Lowther and Harold C. Shields • President H. Fred Walker – President’s Report to the Council of Trustees • New Business Executive – Action Certifying Resolution (President H. Fred Walker) President Walker recommends the Order of Succession as developed in accordance with Board of Governors Policy 1983-14-A: Appointing Interim and Acting Chief Executive Officers. Honorary Degree Nominations (President H. Fred Walker) President Walker recommends approval of the Honorary Degree Selection Committee’s recommendations. Academic Affairs (Dr. Michael Hannan, Provost and Vice President for Academic Affairs) Information – Academic Affairs Academic Affairs Report Program Revision Minor in Women’s Studies -2AGENDA Edinboro University of Pennsylvania Council of Trustees November 9, 2016 Enrollment Management (Dr. William Edmonds, Vice President for Enrollment Management) Action – Enrollment Management Proposal to Revise Admission Standards for Main Campus General Students President Walker recommends acceptance of revised Admissions Standards for Main Campus General Students. Information – Enrollment Management Enrollment Management Report Finance and Administration (Mr. Guilbert Brown, Vice President for Finance and Administration) Action – Finance and Administration President Walker recommends approval of Contracts and Purchases as reviewed by the Council of Trustees for the period July 1-31, August 1-31, and September 1-30, 2016. Information – Finance and Administration Finance and Administration Report Personnel transactions since August 1, 2016 Student Affairs (Dr. Mary Beth Mercatoris, Interim Dean of Students and Campus Life) Information - Student Affairs Student Affairs Report University Advancement (Ms. Susan Black-Keim, Interim Vice President for Advancement) Information – Advancement Advancement Report Gifts-in-Kind received since August 1, 2016 Executive Committee/Representative Reports Information – Advancement PACT Executive Committee Report (Trustee Harold Shields)  Summary – September 28 conference call re: PACT Executive Board and Chairs meeting  2016 PACT Fall Workshop – October 6-7, 2016 Dixon University Center Accommodations: Harrisburg Hilton & Towers NEXT Meeting of the EU Council of Trustees Friday, December 16, 2016 Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • Old Business Action Minutes – Meeting held on August 1, 2016 Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • New Business Executive Action Executive – Action Certifying Resolution President Walker recommends the Order of Succession as developed in accordance with Board of Governors Policy 1983-14-A: Appointing Interim and Acting Chief Executive Officers. Honorary Degree Nominations President Walker recommends approval of the Honorary Degree Selection Committee’s recommendations. Honorary Degree Nomination Form Edinboro University of Pennsylvania Please insert the requested information within the expandable boxes below. In considering nominees, please note the following criteria:  a record of distinguished service, creativity, scholarship, or other individual accomplishment in the service of humanity;  a record of work and accomplishment that reflects the values and goals of Edinboro University;  potential to deliver a meaningful message at a commencement exercise that will inspire graduates and the university community. Name and contact information of nominee: Sister Joan Chittister Benetvision 355 E. Ninth St. Erie, PA 16503 (814) 459-5994 Rationale for the nomination (The criteria listed above should be clearly addressed. If available, please also attach a CV, news release, article or other documents which clearly delineate and expand upon the qualifications of the individual being nominated. ): Sister Joan Chittister, who grew up in Erie and continues to be based there, is a world-renowned writer, speaker and advocate for human rights and justice, particularly but not exclusively, justice for women. She is also a peace activist. The “About Joan Chittister” bio on the website of Benetvision, a resource center for contemporary spirituality (http://www.joanchittister.org/about-joan-chittister), recaps her life and influence as follows: Joan Chittister is one of the most influential religious and social leaders of our time. For 40 years she has passionately advocated on behalf of peace, human rights, women’s issues, and church renewal. A much sought-after speaker, counselor and clear voice that bridges across all religions, she is also a best-selling author of more than 50 books, hundreds of articles, an online column for the National Catholic Reporter, and a blog for the the Huffington Post. She has received numerous writing awards and honors for her work, and is a noted international lecturer as well as a former fellow at St. Edmund’s College, Cambridge University, England. Sister Joan Chittister has appeared on “Meet the Press” with Tim Russert, “60 Minutes,” “CBS News,” “NOW” with Bill Moyers numerous BBC and NPR programs including “Weekend Edition Sunday” with Liane Hansen and “On Being” with Krista Tippett. In 2015 she was the featured guest of Oprah Winfrey on “Super Soul Sunday.” She is one of the most popular and requested speakers at the iconic Chautauqua Institution in southwestern New York State. In 2014 the Annual Joan Chittister Lecture Series was inaugurated at Mercyhurst University, Erie, PA, in conjunction with the dedication of the The Helen Boyle Memorial Archive in Honor of Joan D. Chittister. Maria Shriver will join Joan Chittister for the 2015 presentation. Joan Chittister currently serves as co-chair of the Global Peace Initiative of Women, a partner organization of the UN, facilitating a worldwide network of women peace builders, particularly in Israel and Palestine. She was an adviser for the groundbreaking report, “A Woman’s Nation,” led by Maria Shriver (2009) and was a member of the TED prizesponsored “Council of Sages,” an interfaith group that developed a Charter for Compassion (2009) being promulgated worldwide with all faith organizations. She served as president of the Leadership Conference of Women Religious, an organization of the leaders of Catholic religious women in the US, president of the Conference of American Benedictine Prioresses, and was prioress of the Benedictine Sisters of Erie for 12 years. She received her doctorate in speech communications from Penn State University, the primary site of her archive collection. Joan Chittister is a member of the Benedictine Sisters of Erie, PA. She is executive director of Benetvision, a resource and research center for contemporary spirituality and the founder and animator of Monasteries of the Heart, a web-based movement sharing Benedictine spirituality with contemporary seekers. In addition to exceptional service, creativity, scholarship AND individual accomplishments in the service of humanity, Sister Joan is an incredibly compelling speaker who connects with her audiences with warmth and humor while delivering messages of motivating and often challenging substance. A commencement speech she delivers would inspire our graduates and reflect the University’s mission of providing opportunity, support for student success, and responsiveness to the needs of the region. Your name and contact information: Jeffrey Hileman jhileman@edinboro.edu 732-1333 This form and any supplemental materials may be submitted in hard-copy to the Office of the Provost, Reeder Hall, First Floor, or via e-mail to smtaylor@edinboro.edu. Honorary Degree Nomination Form Edinboro University of Pennsylvania Please insert the requested information within the expandable boxes below. In considering nominees, please note the following criteria:  a record of distinguished service, creativity, scholarship, or other individual accomplishment in the service of humanity;  a record of work and accomplishment that reflects the values and goals of Edinboro University;  potential to deliver a meaningful message at a commencement exercise that will inspire graduates and the university community. Name and contact information of nominee: Sister Joan Chittister 459- 5994 Rationale for the nomination (The criteria listed above should be clearly addressed. If available, please also attach a CV, news release, article or other documents which clearly delineate and expand upon the qualifications of the individual being nominated. ): Joan Chittister is one of the most influential religious and social leaders of our time. For 40 years she has passionately advocated on behalf of peace, human rights, women’s issues, and church renewal. A much sought-after speaker, counselor and clear voice that bridges across all religions, she is also a best-selling author of more than 50 books, hundreds of articles, an online column for the National Catholic Reporter, and a blog for the the Huffington Post. She has received numerous writing awards and honors for her work, and is a noted international lecturer as well as a former fellow at St. Edmund’s College, Cambridge University, England. Sister Joan Chittister has appeared on “Meet the Press” with Tim Russert, “60 Minutes,” “CBS News,” “NOW” with Bill Moyers, numerous BBC and NPR programs including “Weekend Edition Sunday” with Liane Hansen and “On Being” with Krista Tippett. In 2015 she was the featured guest of Oprah Winfrey on “Super Soul Sunday.” She is one of the most popular and requested speakers at Chautauqua Institution. Joan Chittister currently serves as co-chair of the Global Peace Initiative of Women, a partner organization of the UN, facilitating a worldwide network of women peace builders, particularly in Israel and Palestine. She was an adviser for the groundbreaking report, “A Woman’s Nation,” led by Maria Shriver (2009) and was a member of the TED prize-sponsored “Council of Sages,” an interfaith group that developed a Charter for Compassion (2009) being promulgated worldwide with all faith organizations. In addition to her 50 books, she has written over 700 articles which have been published in periodicals such as America, Commonweal, US Catholic, Sojourners, Origins, Catholic World, Sun, Notre Dame magazine, Liguorian, Religion and Intellectual Life, Weavings, Lutheran Women Today, The Way (England), Religious Life Review (Ireland) and The Tablet (London). Joan has had more than sixty chapters, forewords, introductions and afterwords in other authors' books. A selected sample of her presentations include the UN-sponsored Global Peace Initiative of Women Religious and Spiritual Leaders and independent programs she has been involved in programs in: Bhutan, Kenya, Egypt, Mexico, Philippines, India, Lebanon, Israel, Turkey, Switzerland, Norway, Japan, Jordan, Taiwan, Iraq, Denmark, South Africa, Ireland, England, Spain, Australia and numerous other countries. I would like to note that despite her role as a catholic religious leader she is most notably known as a powerful speaker on human rights. I am confident that she will give an inspirational and powerful speech to the students and it will not be religious in its focus. She spoke on campus once in 2012 to a standing room only crowd in Pogue. Your name and contact information: Tina Mengine, VP Advancement x1732 This form and any supplemental materials may be submitted in hard-copy to the Office of the Provost, Reeder Hall, First Floor, or via e-mail to smtaylor@edinboro.edu. Honorary Degree Nomination Form Edinboro University of Pennsylvania Please insert the requested information within the expandable boxes below. In considering nominees, please note the following criteria:  a record of distinguished service, creativity, scholarship, or other individual accomplishment in the service of humanity;  a record of work and accomplishment that reflects the values and goals of Edinboro University;  potential to deliver a meaningful message at a commencement exercise that will inspire graduates and the university community. Name and contact information of nominee: Dr. Rachel Levine, 1-877-PA-HEALTH Rationale for the nomination (The criteria listed above should be clearly addressed. If available, please also attach a CV, news release, article or other documents which clearly delineate and expand upon the qualifications of the individual being nominated. ): Dr. Levine is the Pennsylvania Department of Health Physician General. She is the highest ranking transgender individual to ever hold office in Pennsylvania, and was unanimously confirmed by our Republican-controlled Senate in June 2015. Dr. Levine’s primary focus is the heroin/opioid epidemic in Pennsylvania. Additional areas of interest include LGBT health, eating disorders, adolescent medicine, and behavioral health. All of these issues are highly relevant to our student population. Prior to her appointment to Physician General, she was the Director of Pediatric Ambulatory Services and Adolescent Medicine at the Penn State Hershey Medical Center. While there, she established the Penn State Hershey Eating Disorders Program for children, adolescents, and adults with eating disorders. Dr. Levine has also taught at the Penn State College of Medicine and served as the liaison for the LGBT community for the Office of Diversity at the Penn State College of Medicine. Dr. Levine has lectured nationally and internationally on a range of topics. In April, she gave a talk at the Greater Erie Alliance for Equality Symposium held at Penn State Behrend. She was an engaging speaker. I feel that she would deliver an inspiring commencement address. Physician General website: http://www.health.pa.gov/Your-Department-ofHealth/About%20Us/Physician%20General/Pages/default.aspx#.V02xUfkrLIU News story about Dr. Levine’s appointment as Physician General: http://www.post-gazette.com/news/state/2015/11/01/Meet-Pennsylvania-Physician-General-DrRachel-Levine-highest-ranking-transgender-person-in-state-history/stories/201510200184 Your name and contact information: Hilary Copp (hcopp@edinboro.edu) This form and any supplemental materials may be submitted in hard-copy to the Office of the Provost, Reeder Hall, First Floor, or via e-mail to smtaylor@edinboro.edu. Honorary Degree Nomination Form Edinboro University of Pennsylvania Please insert the requested information within the expandable boxes below. In considering nominees, please note the following criteria:  a record of distinguished service, creativity, scholarship, or other individual accomplishment in the service of humanity;  a record of work and accomplishment that reflects the values and goals of Edinboro University;  potential to deliver a meaningful message at a commencement exercise that will inspire graduates and the university community. Name and contact information of nominee: Eleanor Smeal President, Feminist Majority Foundation 1600 Wilson Blvd., Suite 801 Arlington, VA 22209 (703) 522-2214 Rationale for the nomination (The criteria listed above should be clearly addressed. If available, please also attach a CV, news release, article or other documents which clearly delineate and expand upon the qualifications of the individual being nominated. ): Born in nearby Ashtabula, Ohio, and raised in Erie, Eleanor Smeal has been one of the leading figures in the women’s rights movement and has contributed significantly to the advancements women have made over the last several decades years. She is president of the Feminist Majority Foundation, which works to advance the legal, social and political equality of women through research, educational outreach and political action. Prior to co-founding that organization in 1987, she was a three-term president of the National Organization for Women and in 2015 she was inducted into the National Women’s Hall of Fame. According to the Feminist Majority Foundation website, “One of the architects of the modern drive for women’s equality, Smeal is known as a political analyst, strategist, and grassroots organizer. She has played a pivotal role in defining the debate, developing the strategies, and charting the direction of the modern day women’s movement. Smeal was the first to identify the “gender gap” -- the difference in the way women and men vote -- and popularized its usage in election and polling analyses to enhance women’s voting clout. “For over 30 years, Smeal has been at the forefront of almost every major women’s rights victory – from the integration of Little League, newspaper help-wanted ads, and police departments to the passage of landmark legislation, such as the Pregnancy Discrimination Act, Equal Credit Act, Civil Rights Restoration Act, Violence Against Women Act, Freedom of Access to Clinic Entrances Act, and Civil Rights Act of 1991.” Smeal is a Phi Beta Kappa graduate of Duke University and holds an M.A. degree from the University of Florida. She received an honorary Doctor of Law from Duke University in 1991 and an honorary Doctor of Science from the University of Florida in 2003, and an honorary Doctorate in Humane Letters from Rutgers, the state university of New Jersey in 2010. In addition to her abundant accomplishments in the service of women and the country that recommend Ms. Smeal for an honorary degree, she would be a significantly compelling commencement speaker for our students on two fronts: - At a time when a woman has become a major party’s presumptive nominee for president for the first time and could be elected president prior to our upcoming commencement ceremonies, Ms. Smeal could offer both timely and historical perspective. As the daughter of immigrants who grew up in Erie and went on to graduate from Duke University before discovering her passion and talent for political action in the cause of women’s rights while raising a family in Pittsburgh, she would be an inspiring example of grit and fortitude. Note: One of the causes Ms. Smeal and her organization advocates for is women’s reproductive rights. Your name and contact information: Jeffrey Hileman jhileman@edinboro.edu 732-1333 This form and any supplemental materials may be submitted in hard-copy to the Office of the Provost, Reeder Hall, First Floor, or via e-mail to smtaylor@edinboro.edu. Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • New Business Academic Affairs (Dr. Michael Hannan, Provost) Information – Academic Affairs Academic Affairs Report Program Revision Minor in Women’s Studies Academic Affairs - Report Edinboro University Council of Trustees November 9, 2016 Grants and Sponsored Program • Edinboro University has developed a new system that will streamline the grant submission process. New documents and procedures are located on the University’s internal Grants and Sponsored Programs webpage. Grants recently awarded: ° ° ° ° ° ° ° ° Dr. Peter Lindeman, professor in the Biology Department, received a third year of funding in the amount of $40,000 from the U.S. Department of Fish and Wildlife Service to conduct populations surveys of the Megacephalic Map Turtle. Dr. Lindeman travels to Mississippi between mid-May and the end of June to conduct his research. Dr. Terri Astorino, professor in the Nursing Department received $113,000 from the Dr. and Mrs. Arthur William Phillips Charitable Trust to purchase a new maternity simulator which will be used to train nursing students on labor and delivery techniques. Ms. Julie Chacona, Director of Development, received $25,000 from Erie Insurance to assist with developing an outside classroom at Porreco. Ms. Darla Elder, Director of Ghering Health and Wellness Center, received a $1,500 grant from the PA Faculty Health and Welfare Fund to provide CPR and First Aid training to faculty to prepare them for an emergency on campus. Edinboro University’s Office for Students with Disabilities received a $7,500 grant from PASSHE to support a pilot project designed to recruit and support students with autism spectrum disorders. Ms. Karen Murdzak, Information Technology Services, received a grant for $190,000 to support distance education programs with Titusville School District. Dr. Tim Thompson, professor in the Communication Studies Department, received $8,900 from the Erie County Gaming Revenue Authority to host the Edinboro Highland Games of 2017. Ms. Fai Howard, Assistant Vice President for Academic Success and Student Retention, received a National College Testing Association (NCTA) Grant for $3,430.50 to host a symposium in May of 2017. University Outreach and Campus Programs • On August 26, New Student Convocation was held in McComb Fieldhouse for the Class of 2020. Freshmen and transfer students pledged to take an active role in their education, be open to new ideas and to become engaged outside the classroom. • A Reading Initiative was launched this fall semester by the Provost encouraging faculty to expand nontextbook reading across courses on campus. Requiring additional reading outside their regular coursework will assist the enhancement of our students’ vocabulary, support their ability to think critically and solve problems, and improve their writing and creativity. • Edinboro University’s Office of Social Equity, Center for Faculty Excellence and Office of the Provost will host the Social Equity Distinguished Lecture Series throughout the academic year. The theme topic is Social Justice and each month, a faculty member will present on the intersection of Social Justice or Social Equity. The series is designed to broaden the educational experience of Edinboro University students and the community by providing an opportunity for our faculty to share thought-provoking and engaging research on the topic of Social Justice or Social Equity. Some of the presenters for the fall semester include Dr. Margaret Smith (Public Health), Dr. Stephen Sullivan (Philosophy), Dr. Stacie Wolbert (Education) and Dr. George Richards (Criminal Justice). The lecture series will continue through the spring semester with presentations by Dr. Jerra Jenrette (Cultures), Dr. Irene Fiala (Sociology), and Dr. Samuel Claster and Dr. Lee Williams (Sociology). -2Academic Affairs - Report Edinboro University Council of Trustees November 9, 2016 • • • The Sophomore Experience program was launched this academic year as a follow-up to the newly structured First Year Experience program. The emphasis of the program is on engagement in experiential learning opportunities. The first event was held on September 19 highlighting internship opportunities as part of an Internship Academy housed in Edinboro University’s Office of Career Services. The Provost provided two tuition scholarships through the Provost Leadership Fund for Shandong University of Technology (China) students to enroll in an online course at Edinboro University in global business. The intent is to strengthen the relationship with SDUT and provide a channel to direct more students from that university to online Edinboro University courses and face-to-face programs. The Center for Faculty Excellence launched the Monday Morning Mentor series through Magna Publications, providing faculty with access to a series of weekly resources to support professional development. Faculty Recognition • Dr. Colleen Bessetti-Barrett, faculty member in the Department of Nursing, served as a panelist following the showing of “Someone You Love: The HPV Epidemic” on August 11 at The Movies, located in Meadville, PA. The award-winning documentary followed the lives of five brave women affected by Human Papillomavirus (HPV). • An exhibit entitled “I think I found it upside down” by Dietrich Wegner, faculty member in the Department of Art, will be featured at the Erie Art Museum opening in September. • Dr. Andrew Smith, Professor in the Communication Studies Department, was named the recipient of the Pennsylvania Communication Association’s 2016 Donald Ecroyd Research and Scholarship Award. • Dr. Dale Tshudy, professor in the Geosciences Department, and Dr. Ulf Sorhannus, professor in the Biology Department, were recently notified that a paper they collaborated on entitled “Evolution of the thaumastocheloform lobsters (Crustacea, Decapoda, Nephropidae)” was published in the journal, Zoologica Scripta. • Dr. William Pithers, professor in Psychology Department, attained Fellow status within the Society for Clinical Psychology in the American Psychological Association (APA). • A peer-reviewed publication entitled “The Use of Texting as a Medium for Deception Among CollegeAge Texters,” by Dr. Ronald Craig, professor in the Psychology Department, Angelica Perez, M.A., and Brett Gatesman, M.A., was recently published in the academic online journal Media Psychology Review Vol. 10 (1). Dr. Craig’s co-authors are former undergraduate students from the Psychology Department. Student Recognition • Megan Kunst, an Edinboro University honors student, presented her research on forensic facial reconstruction at the 2016 National Collegiate Honors Council Conference in Seattle this October 12-16. Megan took first place at the 2014 conference in Denver for her project using math formulas to bring linear perspective to art. • Erin O’Brien, a junior at Edinboro University, minoring in Political Science, attended the Democratic National Convention in Philadelphia during the week of August 1. Erin reported on her experience for the Titusville Herald, where she conducted interviews and gave readers a sense of what it was like to be caught up in history itself. Erin was accompanied by professor Rhonda Matthews who teaches politics at the University. • During the summer, Edinboro University Chemistry Department student, Mirnessa Vakufac, was selected for a forensics internship at the Allegheny County Medical Examiner’s Office. Kevin Shuman -3Academic Affairs - Report Edinboro University Council of Trustees November 9, 2016 of the Physics and Technology Department was selected to participate in the Department of Energy’s Science Undergraduate Laboratory Internship program at the Fermi National Accelerator Laboratory (Illinois). Miscellaneous • The Office of the Provost hosted a day-long New Faculty Orientation on August 25 that involved a walking tour of various offices throughout the morning, including the Office for Students with Disabilities, Veterans Success Center, Registration and Financial Aid, Center for Faculty Excellence, Technology Center, Learning Commons, Library, Frank G. Pogue Student Center and Student Affairs. Hands-on technology training was also provided in the afternoon. Topics covered included SCOTS/Degree Works, Starfish Retention Solutions software, D2L (online/distance education), faculty email and Employee Self Service (ESS). • The Edinboro University Philanthropy Council Women to Women networking series hosted EU Alumna, Andrea Stevenson Connor, who presented “Global Leadership and Social Responsibility” on Tuesday, September 13. Andrea holds a master’s degree in Global Leadership from Duquesne University and a bachelor’s degree in economics and business from Edinboro University. • Edinboro University received a 2016 Higher Education Excellence in Diversity (HEED) Award for the third year in a row from INSIGHT Into Diversity magazine. The University will be featured in the November issue acknowledging Edinboro’s “outstanding commitment to diversity and inclusion.” • The Edinboro University Highland Games was held on September 8-11. Featured attractions included world-class musicians, fine gift vendors, fiddle and harp competitions, Highland dance and athletic competitions, pipe bands and solo competitions, clan gatherings, kids’ crafts and games and traditional Scottish food. • The 6th annual Potterfest took place on September 17-24 at Edinboro University and the surrounding community with events that included the Potterbowl Trivia Contest, Harry Potter theme music performances by the Edinboro student symphonic wind ensemble and choir, and The Joey Laythe Wizard Scrabble tournament. • Homecoming festivities took place October 6-8. The three-day event included many activities such as the annual Alumni Golf Outing, the 28th Annual Speech-Language Pathology Alumni Conference, SCOTtalk featuring stories from highly successful EU alumni, the Kilted Mile race and the Homecoming parade. Information Item – Academic Affairs Committee Edinboro University Council of Trustees Wednesday, November 9, 2016 Program Revision Name of Program Code Description of Revisions/Reasons N=new R=Revision M=Moratorium 1 Minor in Women’s Studies (Approved by UWCC on 9-14-16; Approved by Senate on 9-26-16) c: Office of Admissions Office of Financial Aid Office of Institutional Research Office of the Registrar R The proposed revision aligns the minor with current course offerings. It will give students a wider range of choice in course selection and help ensure they will be able to complete the minor within a reasonable time frame. Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • New Business Enrollment Management (Dr. Bill Edmonds, Vice President for Enrollment Management) Action – Enrollment M anagement Proposal to Revise Admission Standards for Main Campus General Students President Walker recommends acceptance of revised Admissions Standards for Main Campus General Students. Proposal to Revise Admission Standards for Main Campus General Students Edinboro University employs multiple admission standards and requirements depending on student major and campus. The focus of the current proposal is to increase the admission standard that applies to most students studying in main campus programs. Excluded from the proposed change are standards related to the following: Porreco College, specialized programs (e.g., Nursing, LECOM-related programs), the Academic Enrichment Program (AEP), and transfer students. Current general admission standards considered for change through this proposal include the following: • • • College prep curriculum (consistent with PASSHE recommendations) Min 2.5 cum H.S. GPA (4.0 scale) Min 800 SAT (CR & M only) or 16-17 ACT composite (16=790; 17=830) Predictive Model of Retention A predictive model of second year retention (logistic regression) was developed and estimated using five years of data for the University. The model structure was as follows: • Dependent Variable: • 2nd Year Retention (binary) • Independent Variables: • H.S. GPA • SAT Composite Score Equivalent • Expected Family Contribution (EFC) • Undeclared Student (binary) • H.S. Percentile Rank • External Scholarship • Difference b/t application and start of term (days) The most significant variables in terms of explanatory power were H.S. GPA and the SAT Composite Score Equivalent (hereafter, SAT), both of which are components of the existing admission standard. It should be noted that the EFC variable was also an important indicator, but given the mission of the University should not be considered in making an admission decision. A simplified model was estimated using only H.S. GPA and the SAT as independent variables. The results show that H.S. GPA was relatively more important in explaining second year retention with a weight of 81.7%, with SAT weighted at 18.3%; the model had a concordance ratio of 0.64. Proposed Formula for Admission Decisions Rather than continuing with an admission standard that sets minimum H.S. GPA and SAT values, a formula is developed to move to a higher standard that also allows students flexibility to offset a lower value for one variable with a higher value for the other (e.g., a higher H.S. GPA value can offset a lower SAT score in determining admission). Assuming equal weight to both the H.S. GPA and SAT results in the following formula: 1 (1) (400 x GPA) + (SAT) The maximum value using this equally weighted approach is 3200 [(400 x 4.00)+(1600)]. Since the predictive model, discussed above, showed that H.S. GPA is a significantly stronger predictor of second year retention, a weighted version of the formula results in the following: (2) 0.8(400 x GPA) + 0.2(SAT) At the current admission standard, a student meeting the minimums for both GPA and SAT would have a total score of 960 [0.8(400 x 2.50) + 0.2(800)]. To raise admissions standards, a combined score above 960 must be established. To determine that value, an analysis of student data from the previous three years (n>3,500) was performed relating admissions scores generated from equation (2) to the probability of retention to the second year. Results from this analysis are shown in Table 1. It should be noted that the mean second year retention rate for all data is 0.70 (70%). It was determined through examination of retention probabilities at the student level within the shown score ranges that the greatest improvement in retention occurred where the student admission score was near the value of 1140. This value also corresponds to an approximate H.S. GPA of 3.00 and a composite SAT score of 900.1 Per the highlighted range in Table 1, this also corresponds to a predicted probability of retention of approximately 60% for any given student with that score. Also note that the student could still meet admission requirements with a H.S. GPA below 3.00 or a composite SAT score of less than 900, provided that the other measure is above these levels. Formula Timing and Impact The implementation of the higher standard is proposed over a two cycle period for recruitment. The combined score minimums for each year are proposed as follows: Fall 2016: 960 (using current minimum requirements) Fall 2017: 1050 Fall 2018: 1140 Table 2 shows selected combinations of H.S. GPA and SAT that would allow a student to meet the 1050 (light yellow) and 1140 (darker yellow) score minimum. The results show that should a student’s H.S. GPA be at the level of 3.25 or higher, an SAT less than 800 would still allow the student to meet the 1140 target value. As an example, if a student had a H.S. GPA of 3.25, the student would just need an SAT of just 500 to have a weighted admission score of 1140. To correct for this problem, the weighted decision rule defined in equation (2) would be subject to floor values of 2.50 for the H.S. GPA and 800 for the SAT. Thus, even if a student had a high H.S. GPA, she would also need to meet the SAT floor value of 800. 1 Note that a revised version of the SAT exam goes into effect this academic year, where a combined score of 900 under the current version of the exam would correspond to a score of 980 under the new exam. The analysis presented here is based on the current scoring system, so the admissions standard target would need to be adjusted in the future once the University fully moves to use of the new SAT measure. 2 Based on the analysis of data presented in Table 1, the predicted loss of students resulting from the higher standard would be 95 students once the combined score is 1050, and 178 students once the combined score is raised to 1140; both losses represent differences from enrollment levels when the combined score is 960. This loss assumes that all students not meeting the higher standard would not attend the University. However, in reality some of these students may be directed to Porreco College, which would retain a lower admission standard, or the AEP (conditional admission) program. It is also expected that the loss of students may be lessened by attracting more higher-qualified students who would have not previously considered Edinboro as a first choice university. The second year retention rate is expected to rise from 70% to approximately 72% once the combined score is set to 1050, and to approximately 74% once the combined score reaches 1140. These estimates do not including the impact of other retention initiatives underway. An increase in third and fourth year retention rates would also be expected and contribute favorable to university finances. Concluding Points 1. This proposal suggests a two-year phase-in period to limit the negative impact on new enrollments. A three-year period may also be considered. 2. The strategy includes communicating admission standard changes to guidance counselors, and at high school fairs and other venues to push the positive message of quality. The actual formula for admission would not be shared, but rather the understanding that higher overall standards are in place that will include a combination of H.S. GPA and SAT score. 3. The strategy will include maintenance of a communication channel (from Admissions) to those denied/deferred with a path for future admission. 4. The University’s access mission will be met through the Porreco College and AEP. 5. The Admissions Office will develop a “Plan B” strategy for admissions in late spring for those narrowly below the minimum score to assist in meeting the University’s enrollment target. 6. As the retention rate improves, the University will continue to maintain its academic support investment (ASC) for AEP students, lower performing students, and to increase all student engagement and expand retention programming beyond the 2nd year. 7. The strategy will include development and implementation of an intentional transition program to move qualified associate degree students to baccalaureate programs. 8. This proposal was limited to the broadest admission standard impacting most main campus students. An analysis of other admission standards (e.g., AEP, transfer) is to be undertaken for potential revision. 9. The impact of such a change on athletic recruitment, student race, gender, and Pell-eligible status are under evaluation for presentation. 3 Table 1. Probability Model Results 4 Table 2. Admissions Score Matrix OLD SAT NEW SAT 2.50 2.55 2.60 2.65 2.70 2.75 2.80 2.85 2.90 2.95 3.00 3.05 3.10 3.15 3.20 3.25 3.30 3.35 3.40 3.45 3.50 3.55 3.60 3.65 3.70 3.75 3.80 3.85 3.90 3.95 4.00 800 810 820 830 840 850 860 870 880 890 900 910 920 930 940 950 960 970 980 990 1000 1010 1020 1030 1040 1060 1070 1080 1090 1100 1110 1120 1130 1140 1150 1160 1170 1180 1190 1200 1210 1220 1230 1250 1260 1270 1280 1290 1300 1310 1320 1330 1340 1350 1370 1380 1390 1400 1410 1420 1430 1450 1460 1470 1490 1500 1510 1530 880 890 900 910 920 930 940 950 960 970 980 990 1000 1010 1020 1030 1040 1050 1060 1070 1080 1090 1100 1110 1120 1130 1140 1150 1160 1170 1180 1190 1200 1210 1220 1230 1240 1250 1260 1270 1280 1290 1300 1310 1320 1330 1340 1350 1360 1370 1380 1390 1400 1410 1420 1430 1440 1450 1460 1470 1480 1490 1500 1510 1520 1530 1540 1550 960 962 964 976 978 980 992 994 996 1008 1010 1012 1024 1026 1028 1040 1042 1044 1056 1058 1060 1072 1074 1076 1088 1090 1092 1104 1106 1108 1120 1122 1124 1136 1138 1140 1152 1154 1156 1168 1170 1172 1184 1186 1188 1200 1202 1204 1216 1218 1220 1232 1234 1236 1248 1250 1252 1264 1266 1268 1280 1282 1284 1296 1298 1300 1312 1314 1316 1328 1330 1332 1344 1346 1348 1360 1362 1364 1376 1378 1380 1392 1394 1396 1408 1410 1412 1424 1426 1428 1440 1442 1444 966 982 998 1014 1030 1046 1062 1078 1094 1110 1126 1142 1158 1174 1190 1206 1222 1238 1254 1270 1286 1302 1318 1334 1350 1366 1382 1398 1414 1430 1446 968 970 984 986 1000 1002 1016 1018 1032 1034 1048 1050 1064 1066 1080 1082 1096 1098 1112 1114 1128 1130 1144 1146 1160 1162 1176 1178 1192 1194 1208 1210 1224 1226 1240 1242 1256 1258 1272 1274 1288 1290 1304 1306 1320 1322 1336 1338 1352 1354 1368 1370 1384 1386 1400 1402 1416 1418 1432 1434 1448 1450 972 974 976 988 990 992 1004 1006 1008 1020 1022 1024 1036 1038 1040 1052 1054 1056 1068 1070 1072 1084 1086 1088 1100 1102 1104 1116 1118 1120 1132 1134 1136 1148 1150 1152 1164 1166 1168 1180 1182 1184 1196 1198 1200 1212 1214 1216 1228 1230 1232 1244 1246 1248 1260 1262 1264 1276 1278 1280 1292 1294 1296 1308 1310 1312 1324 1326 1328 1340 1342 1344 1356 1358 1360 1372 1374 1376 1388 1390 1392 1404 1406 1408 1420 1422 1424 1436 1438 1440 1452 1454 1456 978 994 1010 1026 1042 1058 1074 1090 1106 1122 1138 1154 1170 1186 1202 1218 1234 1250 1266 1282 1298 1314 1330 1346 1362 1378 1394 1410 1426 1442 1458 980 996 1012 1028 1044 1060 1076 1092 1108 1124 1140 1156 1172 1188 1204 1220 1236 1252 1268 1284 1300 1316 1332 1348 1364 1380 1396 1412 1428 1444 1460 982 984 998 1000 1014 1016 1030 1032 1046 1048 1062 1064 1078 1080 1094 1096 1110 1112 1126 1128 1142 1144 1158 1160 1174 1176 1190 1192 1206 1208 1222 1224 1238 1240 1254 1256 1270 1272 1286 1288 1302 1304 1318 1320 1334 1336 1350 1352 1366 1368 1382 1384 1398 1400 1414 1416 1430 1432 1446 1448 1462 1464 986 1002 1018 1034 1050 1066 1082 1098 1114 1130 1146 1162 1178 1194 1210 1226 1242 1258 1274 1290 1306 1322 1338 1354 1370 1386 1402 1418 1434 1450 1466 988 990 992 1004 1006 1008 1020 1022 1024 1036 1038 1040 1052 1054 1056 1068 1070 1072 1084 1086 1088 1100 1102 1104 1116 1118 1120 1132 1134 1136 1148 1150 1152 1164 1166 1168 1180 1182 1184 1196 1198 1200 1212 1214 1216 1228 1230 1232 1244 1246 1248 1260 1262 1264 1276 1278 1280 1292 1294 1296 1308 1310 1312 1324 1326 1328 1340 1342 1344 1356 1358 1360 1372 1374 1376 1388 1390 1392 1404 1406 1408 1420 1422 1424 1436 1438 1440 1452 1454 1456 1468 1470 1472 994 996 1010 1012 1026 1028 1042 1044 1058 1060 1074 1076 1090 1092 1106 1108 1122 1124 1138 1140 1154 1156 1170 1172 1186 1188 1202 1204 1218 1220 1234 1236 1250 1252 1266 1268 1282 1284 1298 1300 1314 1316 1330 1332 1346 1348 1362 1364 1378 1380 1394 1396 1410 1412 1426 1428 1442 1444 1458 1460 1474 1476 998 1014 1030 1046 1062 1078 1094 1110 1126 1142 1158 1174 1190 1206 1222 1238 1254 1270 1286 1302 1318 1334 1350 1366 1382 1398 1414 1430 1446 1462 1478 1000 1002 1004 1016 1018 1020 1032 1034 1036 1048 1050 1052 1064 1066 1068 1080 1082 1084 1096 1098 1100 1112 1114 1116 1128 1130 1132 1144 1146 1148 1160 1162 1164 1176 1178 1180 1192 1194 1196 1208 1210 1212 1224 1226 1228 1240 1242 1244 1256 1258 1260 1272 1274 1276 1288 1290 1292 1304 1306 1308 1320 1322 1324 1336 1338 1340 1352 1354 1356 1368 1370 1372 1384 1386 1388 1400 1402 1404 1416 1418 1420 1432 1434 1436 1448 1450 1452 1464 1466 1468 1480 1482 1484 1006 1008 1022 1024 1038 1040 1054 1056 1070 1072 1086 1088 1102 1104 1118 1120 1134 1136 1150 1152 1166 1168 1182 1184 1198 1200 1214 1216 1230 1232 1246 1248 1262 1264 1278 1280 1294 1296 1310 1312 1326 1328 1342 1344 1358 1360 1374 1376 1390 1392 1406 1408 1422 1424 1438 1440 1454 1456 1470 1472 1486 1488 1012 1014 1028 1030 1044 1046 1060 1062 1076 1078 1092 1094 1108 1110 1124 1126 1140 1142 1156 1158 1172 1174 1188 1190 1204 1206 1220 1222 1236 1238 1252 1254 1268 1270 1284 1286 1300 1302 1316 1318 1332 1334 1348 1350 1364 1366 1380 1382 1396 1398 1412 1414 1428 1430 1444 1446 1460 1462 1476 1478 1492 1494 1016 1032 1048 1064 1080 1096 1112 1128 1144 1160 1176 1192 1208 1224 1240 1256 1272 1288 1304 1320 1336 1352 1368 1384 1400 1416 1432 1448 1464 1480 1496 1018 1020 1022 1034 1036 1038 1050 1052 1054 1066 1068 1070 1082 1084 1086 1098 1100 1102 1114 1116 1118 1130 1132 1134 1146 1148 1150 1162 1164 1166 1178 1180 1182 1194 1196 1198 1210 1212 1214 1226 1228 1230 1242 1244 1246 1258 1260 1262 1274 1276 1278 1290 1292 1294 1306 1308 1310 1322 1324 1326 1338 1340 1342 1354 1356 1358 1370 1372 1374 1386 1388 1390 1402 1404 1406 1418 1420 1422 1434 1436 1438 1450 1452 1454 1466 1468 1470 1482 1484 1486 1498 1500 1502 1024 1026 1028 1040 1042 1044 1056 1058 1060 1072 1074 1076 1088 1090 1092 1104 1106 1108 1120 1122 1124 1136 1138 1140 1152 1154 1156 1168 1170 1172 1184 1186 1188 1200 1202 1204 1216 1218 1220 1232 1234 1236 1248 1250 1252 1264 1266 1268 1280 1282 1284 1296 1298 1300 1312 1314 1316 1328 1330 1332 1344 1346 1348 1360 1362 1364 1376 1378 1380 1392 1394 1396 1408 1410 1412 1424 1426 1428 1440 1442 1444 1456 1458 1460 1472 1474 1476 1488 1490 1492 1504 1506 1508 1030 1032 1046 1048 1062 1064 1078 1080 1094 1096 1110 1112 1126 1128 1142 1144 1158 1160 1174 1176 1190 1192 1206 1208 1222 1224 1238 1240 1254 1256 1270 1272 1286 1288 1302 1304 1318 1320 1334 1336 1350 1352 1366 1368 1382 1384 1398 1400 1414 1416 1430 1432 1446 1448 1462 1464 1478 1480 1494 1496 1510 1512 1034 1050 1066 1082 1098 1114 1130 1146 1162 1178 1194 1210 1226 1242 1258 1274 1290 1306 1322 1338 1354 1370 1386 1402 1418 1434 1450 1466 1482 1498 1514 1036 1052 1068 1084 1100 1116 1132 1148 1164 1180 1196 1212 1228 1244 1260 1276 1292 1308 1324 1340 1356 1372 1388 1404 1420 1436 1452 1468 1484 1500 1516 1038 1040 1054 1056 1070 1072 1086 1088 1102 1104 1118 1120 1134 1136 1150 1152 1166 1168 1182 1184 1198 1200 1214 1216 1230 1232 1246 1248 1262 1264 1278 1280 1294 1296 1310 1312 1326 1328 1342 1344 1358 1360 1374 1376 1390 1392 1406 1408 1422 1424 1438 1440 1454 1456 1470 1472 1486 1488 1502 1504 1518 1520 1042 1044 1058 1060 1074 1076 1090 1092 1106 1108 1122 1124 1138 1140 1154 1156 1170 1172 1186 1188 1202 1204 1218 1220 1234 1236 1250 1252 1266 1268 1282 1284 1298 1300 1314 1316 1330 1332 1346 1348 1362 1364 1378 1380 1394 1396 1410 1412 1426 1428 1442 1444 1458 1460 1474 1476 1490 1492 1506 1508 1522 1524 1046 1050 1052 1062 1066 1068 1078 1082 1084 1094 1098 1100 1110 1114 1116 1126 1130 1132 1142 1146 1148 1158 1162 1164 1174 1178 1180 1190 1194 1196 1206 1210 1212 1222 1226 1228 1238 1242 1244 1254 1258 1260 1270 1274 1276 1286 1290 1292 1302 1306 1308 1318 1322 1324 1334 1338 1340 1350 1354 1356 1366 1370 1372 1382 1386 1388 1398 1402 1404 1414 1418 1420 1430 1434 1436 1446 1450 1452 1462 1466 1468 1478 1482 1484 1494 1498 1500 1510 1514 1516 1526 1530 1532 1054 1056 1070 1072 1086 1088 1102 1104 1118 1120 1134 1136 1150 1152 1166 1168 1182 1184 1198 1200 1214 1216 1230 1232 1246 1248 1262 1264 1278 1280 1294 1296 1310 1312 1326 1328 1342 1344 1358 1360 1374 1376 1390 1392 1406 1408 1422 1424 1438 1440 1454 1456 1470 1472 1486 1488 1502 1504 1518 1520 1534 1536 1058 1074 1090 1106 1122 1138 1154 1170 1186 1202 1218 1234 1250 1266 1282 1298 1314 1330 1346 1362 1378 1394 1410 1426 1442 1458 1474 1490 1506 1522 1538 1060 1062 1064 1076 1078 1080 1092 1094 1096 1108 1110 1112 1124 1126 1128 1140 1142 1144 1156 1158 1160 1172 1174 1176 1188 1190 1192 1204 1206 1208 1220 1222 1224 1236 1238 1240 1252 1254 1256 1268 1270 1272 1284 1286 1288 1300 1302 1304 1316 1318 1320 1332 1334 1336 1348 1350 1352 1364 1366 1368 1380 1382 1384 1396 1398 1400 1412 1414 1416 1428 1430 1432 1444 1446 1448 1460 1462 1464 1476 1478 1480 1492 1494 1496 1508 1510 1512 1524 1526 1528 1540 1542 1544 1066 1082 1098 1114 1130 1146 1162 1178 1194 1210 1226 1242 1258 1274 1290 1306 1322 1338 1354 1370 1386 1402 1418 1434 1450 1466 1482 1498 1514 1530 1546 1068 1070 1084 1086 1100 1102 1116 1118 1132 1134 1148 1150 1164 1166 1180 1182 1196 1198 1212 1214 1228 1230 1244 1246 1260 1262 1276 1278 1292 1294 1308 1310 1324 1326 1340 1342 1356 1358 1372 1374 1388 1390 1404 1406 1420 1422 1436 1438 1452 1454 1468 1470 1484 1486 1500 1502 1516 1518 1532 1534 1548 1550 1074 1076 1090 1092 1106 1108 1122 1124 1138 1140 1154 1156 1170 1172 1186 1188 1202 1204 1218 1220 1234 1236 1250 1252 1266 1268 1282 1284 1298 1300 1314 1316 1330 1332 1346 1348 1362 1364 1378 1380 1394 1396 1410 1412 1426 1428 1442 1444 1458 1460 1474 1476 1490 1492 1506 1508 1522 1524 1538 1540 1554 1556 1078 1094 1110 1126 1142 1158 1174 1190 1206 1222 1238 1254 1270 1286 1302 1318 1334 1350 1366 1382 1398 1414 1430 1446 1462 1478 1494 1510 1526 1542 1558 1080 1096 1112 1128 1144 1160 1176 1192 1208 1224 1240 1256 1272 1288 1304 1320 1336 1352 1368 1384 1400 1416 1432 1448 1464 1480 1496 1512 1528 1544 1560 1082 1098 1114 1130 1146 1162 1178 1194 1210 1226 1242 1258 1274 1290 1306 1322 1338 1354 1370 1386 1402 1418 1434 1450 1466 1482 1498 1514 1530 1546 1562 1084 1086 1090 1100 1102 1106 1116 1118 1122 1132 1134 1138 1148 1150 1154 1164 1166 1170 1180 1182 1186 1196 1198 1202 1212 1214 1218 1228 1230 1234 1244 1246 1250 1260 1262 1266 1276 1278 1282 1292 1294 1298 1308 1310 1314 1324 1326 1330 1340 1342 1346 1356 1358 1362 1372 1374 1378 1388 1390 1394 1404 1406 1410 1420 1422 1426 1436 1438 1442 1452 1454 1458 1468 1470 1474 1484 1486 1490 1500 1502 1506 1516 1518 1522 1532 1534 1538 1548 1550 1554 1564 1566 1570 1092 1094 1098 1108 1110 1114 1124 1126 1130 1140 1142 1146 1156 1158 1162 1172 1174 1178 1188 1190 1194 1204 1206 1210 1220 1222 1226 1236 1238 1242 1252 1254 1258 1268 1270 1274 1284 1286 1290 1300 1302 1306 1316 1318 1322 1332 1334 1338 1348 1350 1354 1364 1366 1370 1380 1382 1386 1396 1398 1402 1412 1414 1418 1428 1430 1434 1444 1446 1450 1460 1462 1466 1476 1478 1482 1492 1494 1498 1508 1510 1514 1524 1526 1530 1540 1542 1546 1556 1558 1562 1572 1574 1578 1100 1102 1106 1116 1118 1122 1132 1134 1138 1148 1150 1154 1164 1166 1170 1180 1182 1186 1196 1198 1202 1212 1214 1218 1228 1230 1234 1244 1246 1250 1260 1262 1266 1276 1278 1282 1292 1294 1298 1308 1310 1314 1324 1326 1330 1340 1342 1346 1356 1358 1362 1372 1374 1378 1388 1390 1394 1404 1406 1410 1420 1422 1426 1436 1438 1442 1452 1454 1458 1468 1470 1474 1484 1486 1490 1500 1502 1506 1516 1518 1522 1532 1534 1538 1548 1550 1554 1564 1566 1570 1580 1582 1586 Values within the table represent combined admission decision scores from equation (2). 5 Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA Enrollment Management (Dr. William Edmonds, Vice President for Enrollment Management) Information – Enrollment Management Enrollment Management Report Enrollment Management – Report Edinboro University Council of Trustees November 9, 2016 ADMISSIONS • Promoting and Marketing EU to Campus visitors – Giveaways: bags, pens, bags, shirts, pennants • Tartan fabric material - Tablecloths and white banners - will provide consistent EU table coverings for all recruiters. New ones passed out in October 2016. • Student Search Purchase - SAT Names - Purchased 30,000 names in the past. Increased to 104,000. • Diversity Recruiter Hired - Marissa Rodriquez • Performance Improvement – Make Admission Counselors more accountable for their territory numbers and outlining their individual goals. • Color copier - Working with the Purchasing office on lease/pricing. Pricing color copiers to make more in-house copies verses sending them to an outside vendor which can be more costly. • Outsource mailings – October 2016 MSL Direct was the successful vendor – Senior Mail Flow • Earlier communication with all students - Beginning to reach out earlier to all inquiries. • Open House Schedule – Revised - Strategic – When and how we contact and engage prospective students (organized and coordinated efforts with other offices and departments that are involved). Moved open house event hours from 1 p.m. – 3 p.m. to 9:00 a.m. – 2:00 p.m., this provides additional time to build relationships, share relevant information and tour campus. • Shared Project worksheet with staff to enter what they have implemented in Admissions. • Department Chair Meetings-Updates – Dr. Edmonds and Counselors are meeting with Academic Departments to keep updated with any changes that are/may occur. • Alumni involvement - Alumni will participate in recruitment during campus events, homecoming, college fairs etc. • Transcript evaluator position upgraded - Evaluator now has the ability to make admissions decisions increases our transfer decision process turnaround time by using two counselors. • Update recruitment brochures and content – Together with Communication and Marketing Department Reviewed/updated with EU branding. • Military Friendly Advertisement Campaign - Veterans Success - National recruitment campaign targeted at Veterans in order to broaden our market of Veterans. Project is currently pending legal review and final approval from purchasing. • Summer Melt Project – Parents - Increase communication to parents by mailing letters and proud parent of a Fighting Scot sticker. • Strategic Importance of Enrollment Management – Enrolling qualified students, every employee is an EU Recruiter. • Promotion of William A. Edmonds - Promotion from Associate Vice President for Enrollment Services to Vice President for Enrollment Management. • Marketing now reports to Enrollment Management – To improve our marketing strategies for recruitment and to improve our brand. • Updated all admit letters. • Veteran Retention Numbers - Veterans Success - Compile data from Banner reports spanning the last year to better understand the retention rate of students currently utilizing GI Bill® benefits. Results show that we have a 75.5% retention rate for Veterans utilizing various version of the GI Bill/Military Benefits. • Promoting EU to our local high schools - Delivered mini-footballs to surrounding school districts to pass out during home football games. • Dual Enrollment Early Advantage - Website update - Updated website to be more user friendly for students to enroll. -2Enrollment Management – Report Edinboro University Council of Trustees November 9, 2016 • • • SPACMNT rollout clerical staff - Support staff will be using SPACMNT to document student interactions and communication. Drop Box - Shared Drive - Create a shared drive for admission counselors to download college visit inquiries daily from the road vs waiting to bring them into the office - will speed up response time. Updated Open House Letters - Fall 2016 Confirmation letters/emails and thank-you's. FINANCIAL AID EVENTS FOR FALL 2016 September 2016 • 09/15/2016 Banner upgrade installed- tested in DEVL and loaded into production • 09/27/2016 - Common hour mini-session- financial aid – Diana presented how receive and keep financial aid • 09/28/2016 - FAFSA information night- Ft. LeBoeuf High School 7:00 PM- Diana presented on how to complete the FAFSA and common mistakes to avoid in completing. October 2016 • 10/04/2016 - Common hour mini- session- financial aid- Diana presented • 10/15/2016 - Open house presentation and table fair- Diana presented FAFSA filing information, counselors were on hand at table to answer family and student’s questions regarding financial aid • 10/18/2016 - Common hour mini-session- Diana present • October - Due to new FAFSA filing date of October 1 (instead of January 1) - setting up of Banner for new award year 17/18 has been pushed to October- beginning to set up 17/18 so that ISIRs can be pulled in November 2016 • 11/02/2016 - FAFSA completion workshop - Ft. LeBoeuf 6-8 p.m. • 11/05/2016 - Open house - presentation and table fair • 11/10/2016 - FAFSA completion workshop - Fairview High School 6-8 p.m. • 11/15/2016 - GRAD fair - Diana present financial aid information MARKETING AND PRINT PUBLICATIONS • Developed overall marketing strategy for 2016-17 with media buying agency. Plan focuses on Erie and Pittsburgh DMA’s, plus eastern Ohio and southwest New York markets. • Began new movie theater advertising campaign that includes lobby and in-theater commercials, plus behavior-retargeted video and display ads. • Finalized planning to launch new EU web/mobile digital campaign, including keyword search retargeting, contextual retargeting and geo-fencing. • Finalized plans for paid search AdWords campaign to market key programs. • Completed TV campaign in Erie market during Olympic telecasts to drive EU brand awareness during peak viewing. • Worked closely with Admissions to finalize communications plan, and launched mail flow #1 to prospective students. • Completed successful Homecoming promotion, including Kilted Mile, Golf outing and main event publications and signage. • Completed multimedia marketing plan for EU fall Open House events, including TV, radio, print, web/mobile, social media, direct mail and email. • Completed signage and materials for Open House. • Finalized and implemented the Edinboro University Weather Camera as part of the WJET Sky Cam network, which provides on-air promotion plus broadcast and online/mobile advertising. • Placed various print and web/mobile ads in fall college fair and “back to school” publications. -3Enrollment Management – Report Edinboro University Council of Trustees November 9, 2016 • • • • • • • • • • • Promotion of the summer Porreco Under the Stars Movie Series. Continued social media promotion of events, news and happenings at EU. Completed successful marketing of the EU Highland Games and Scottish Festival, including multimedia and various individual components. Began first of the 2016-17 Graduate Studies email blasts with a message to teachers promoting Education. Coordinated and began implementation of new Graduate Studies online/mobile retargeting campaign. Worked with Admissions and the individual Schools/Colleges to move forward with brochures in a similar layout to the School of Education piece. Created Snapchat geofilters to run during key events like Open House and Welcome Weekend. Completed August 2016 edition of Edinboro University Magazine. Assisted Admissions with design and branding in Academy Hall. Created/revised publications and projects for Admissions: o Counselor visit postcards o Inquiry card o Next Steps postcard o Visit posters/flyers o Table covers o Student Activities flyer o View book o Search piece o EU flag cutout o Fighting Scot cutout o Transfer brochure o Adult Students flyer o New flyer titled “Things to do Around EU,” highlighting the many activities available on and off campus Assisted various departments with their design, marketing and publication needs, either through our workflow ticket system or direct contact: o Transfer and Adult Students brochure o Music and theater pop up o Alumni giveaway binder clip and packaging o Phonation forms o VSC brochure updates o New Student Orientation (NSO) postcard o NSO packet materials o Alumni house directional signage o BASIS flyer update o SCOT talk banners o SLP flyer o PSAC media day program cover o Electronic registration postcard o Hall of fame program o Advancement charts o Dr. Walker stationery o Athletics schedule posters o Listening hour email -4Enrollment Management – Report Edinboro University Council of Trustees November 9, 2016 o o o o o o o o o o o Grad course catalog cover MASS brochure/flyers MSW brochure reprint EU notecards reprint DNP ad Porreco pocket folders reprint Commencement invitation postcards Grad school table top display Comm/journalism alumni board update Poster highlighting EU’s Green Initiatives Ad in the Erie Times News Pink Breast Cancer Awareness issue, highlighting the EU Nursing program WEBSITE • Updated the Costs landing page to include an annualized overview of tuition and fees, room, and board (at the recommendation of Ruffalo Noel Levitz). • Replaced all instances of the cost calculator on the web with a link to the new DOE calculator. • Revised the messaging on the Request Information form response to include links to additional resources on the web. • Regular updates to the Homecoming website leading up to the event; created Guidebook app with virtual map and rotating ads. • Setup Porreco Open House registration page. • Updated the Transfer and Adult Student Services webpages to reflect the combined departments/services. • Testing the option to embed BoroSync calendar on our website as the main University calendar, rather than paying for a separate platform (currently Active Data calendar). • Migrated news pages to following Google News standards and appear in search; submit to Google. • Began planning on major initiative to expand the majors and programs listing on the web, to strengthen highlights and distinctive aspects of each program. VETERANS SUCCESS CENTER • Commenced advertising partnership with G.I. Jobs magazine. A quarter page advertisements will appear in the Military Friendly Schools special edition and our school profile is already available on the Military Friendly School search tool. This initiative piggy backs with Edinboro’s national recognition as a Military Friendly School and increases exposure to Veterans on a national scale. • Initiated first fall session Veterans orientation. Built on the success of the spring session Veterans orientation, incoming Veteran / G.I. Bill beneficiaries were invited to attend special information sessions. New students learned about the services the Veterans Success Center provides, G.I. Bill benefits, and their student records were reviewed to ensure all new students were ready for class. • Enrollment of Veteran students between 2012 and 2015 increased by 26.4%. This is indicative of an upward trend in Veteran enrollment. • New tracking measures have been put into place utilizing Banner reports in order to better track retention of Veteran students. Current retention rate of Veteran students is 75% between 201610 and 201710, calculated based on total number of Veterans enrolled in both the undergraduate and graduate programs. Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • New Business Finance and Administration (Mr. Gil Brown, Vice President for Finance and Administration) Action – Finance and Administration President Walker recommends approval of Contracts and Purchases as reviewed by the Council of Trustees for the period July 1-31, August 1-31, and September 1-30, 2016. Contracts & Purchases July 2016 Council of Trustees Meeting November 9, 2016 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 07/01/16 TO 07/31/16 Contractor's Name Cost Center Name Description Funding Source Expense Category Amount AW Farrell & Son Inc Deferred MaintCooper Hall Installation of Equipment Rails Other E&G Funds Contracted Maint Bldgs & Grounds Carrie Szermata Community Music School Saxophone Lessons Self-Supported Funds Specialized Services 150.00 Daniel Aldrich Community Music School Mandolin & Banjo Lessons Self-Supported Funds Specialized Services 1,375.00 Don Green Sanitation Inc Food Service Maint & Custodial Inspection of Waste Lines & Grease Traps Dining Hall Funds Contracted Maint Bldgs & Grounds 1,560.00 Douglas Earl Kuhn Continuing Education Instruction of Solid Works 1 Class Special Programs Speaker Fees 2,000.00 Elizabeth Henninger Community Music School Piano Lessons Self-Supported Funds Specialized Services 693.00 Glenn Peterson Floors/Furniture Sox Harrison Improvements Installation of Carpet Other E&G Funds Contracted Repairs 16,745.00 Harland Technology Services Tech & CommEnterprise Systems Equipment Maintenance General Funds Contracted Maint Office Equip 3,098.00 Heidi Kerner Continuing Education Instruction of Stress Management Special Programs Speaker Fees 2,400.00 Mari Howells Community Music School Clarinet Lessons Self-Supported Funds Specialized Services 340.00 Maria Lyon Community Music School Violin Lessons Self-Supported Funds Specialized Services 1,020.00 Mary Beth Armes Community Music School Piano & Voice Lessons Self-Supported Funds Specialized Services 2,579.50 Mayer Brothers Construction Co Deferred MaintLibrary - Key 93 Contractor to Provide Asphalt Paving Work Other E&G Funds Contracted Services 3,745.80 McCarty Printing Communications & Marketing Specialized High Volume Printing General Funds Printing Services Contracted $ 2,250.00 12,000.00 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 07/01/16 TO 07/31/16 Contractor's Name Cost Center Name Description Funding Source Expense Category Otis Elevator Shops/Plant Annual Elevator Maintenance General Funds Contracted Maint Bldgs & Grounds 78,521.40 Plyler Overhead Door Co Deferred MaintMcComb Furnish & Install Accordian Partition Other E&G Funds Contracted MaintBldgs & Grounds 10,494.40 Schaal Glass Shops/Plant Install Replacement Tempered Glass General Funds Contracted Repairs Schaal Glass Deferred MaintCooper Hall Install Sliding Door System Other E&G Funds Contracted Maint Bldgs & Grounds TOTAL Amount 890.00 6,319.00 $ 146,181.10 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 07/01/16 TO 07/31/16 VENDOR-NAME VENDOR-ADDRESS DESCRIPTION PO NUMBER PO AMOUNT A&MP Electric Inc 13003 Wolf Rd Guys Mills PA 16327 Library Learning Commons Renovation Electrical Construction 3900008185 $ Apple Computer Inc 2420 Ridgepoint Dr Austin TX 78754 Doucette Hall Computer Lab 103 4500504864 14,144.00 Baycrete Inc 1816 Greengarden Rd Erie PA 16505-8065 Facilities Concrete Sidewalk Project 4500503691 15,000.00 Bill McCandless Ford-Mercury Inc 8416 Sharon-Mercer Rd PO Box 191 Mercer PA 16137 Facilities Four 2016 S7E0 Ford Transit Connect XL Vans 4500504521 90,524.00 Gorden J Blain 274 Endslow Rd Mercer PA 16137 Communications & Marketing Telecast Football Games 4500503825 18,000.00 Central Poly Corporation 2400 Bedle Pl Linden NJ 07036 Facilities Annual Trash Can Liner Supply 4500504430 19,884.00 Chartwells Educational Dining Serivices 2400 Yorkmont Rd Charlotte NC 28217 Dining Services Annual Food Service Contract 4500504611 5,179,385.00 Considine Biebel & Co 2949 West 15th St Erie PA 16505 Library Learning Commons Renovations General Construction 3900008181 580,800.00 CS Technologies Plus 2803 State Rt 257 Seneca PA 16346 Porreco Barn Math & Computer Science Computer Lab 006 4500504236 35,578.39 CS Technologies Plus 2803 State Rt 257 Seneca PA 16346 Cooper Science Hall Geosciences Computer Lab 238 4500504334 10,981.19 Desantis Janitor Supply 100 Mead Ave Meadville PA 16335-3529 Facilities Annual Bath Tissue Supply 4500503762 20,220.00 Desantis Janitor Supply 100 Mead Ave Meadville PA 16335-3529 Facilities Annual Paper Towel Supplies 4500503767 13,818.00 Dymun & Company 200 First Ave Pittsburgh PA 15222 Communications & Marketing Annual Media Buying Services 4500503920 550,000.00 238,800.00 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 07/01/16 TO 07/31/16 VENDOR-NAME VENDOR-ADDRESS DESCRIPTION PO NUMBER PO AMOUNT ePlus Technology of Pennsylvania 130 Futura Dr Pottstown PA 19464 Library Learning Commons Project Network & Voice Equipment 4500502727 17,602.70 Firefly Computers LLC 1271 Red Fox Rd Saint Paul MN 55112 Compton Hall & Library Computer Lab Replacement Equipment 4500503454 38,140.00 Grainger Inc 120 Beta Dr Pittsburgh PA 15238-2997 Facilities Annual Miscellaneous Supplies 4500504275 10,000.00 Hobbs Lumber & Hardware Inc 13080 Rt 99 S Edinboro PA 16412 Facilities Annual Miscellaneous Supplies 4500504272 10,000.00 Medco Sports Medicine 500 Fillmore Ave Tonawanda NY 14150 Athletics Annual Athletic Training Supplies 4500503387 13,619.83 Penelec PO Box 3687 Akron OH 44309-3687 Facilities Semi-Annual Main Campus & Porreco Electric Charges 4500504723 1,885,000.00 Pennsylvania State Athletic Conference 204 Ulmer Hall Lock Haven PA 17745 Athletics Annual PSAC Membership Dues 4500503510 19,000.00 Riddell 669 Sugar Ln Elyria OH 44035 Athletics Annual Football Apparel & Equipment Reconditioning 4500503574 15,000.00 Rigaku Americas Corporation 9009 New Trails Dr The Woodlands TX 77381 Geosciences & Chemistry Miniflex X-Ray Diffraction System Software 4500504398 13,397.00 SchoolDude 11000 Regency Pkwy Ste 200 Cary NC 27518-8518 Facilities Project Tracking Software 4500503705 10,046.25 Scobell Company Inc 1356 East 12th St Erie PA 16503 Library Learning Commons Renovations HVAC Construction 3900008182 241,194.00 Scott Electric 1840 East 10th St Erie PA 16511 Crawford Hall Replacement Lighting 4500502521 22,181.00 USPS/Hasler PO Box 7247-0217 Philadelphia PA 19170-0217 Facilities Postage 4500503741 35,000.00 Westchester Academic Library 118 North Bedford Rd Ste 302 Mt Kisco NY 10549 Library Annual Subscription Renewal 4500503610 12,451.75 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 07/01/16 TO 07/31/16 VENDOR-NAME VENDOR-ADDRESS DESCRIPTION PO NUMBER Western Reserve Farm Cooperative 225 Railroad St Cambridge Springs PA 16403 Facilities Annual Landscaping Supplies 4500503967 15,000.00 William T Spaeder Company Inc 1602 East 18th St Erie PA 16510 Library Learning Commons Renovations Plumbing/Fire Protection Construction 3900008183 56,970.00 TOTAL PO AMOUNT $ 9,201,737.11 Contracts & Purchases August 2016 Council of Trustees Meeting November 9, 2016 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 08/01/16 TO 08/31/16 Contractor's Name Cost Center Name Description Funding Source Expense Category Amount Admire Entertainment Inc New Student Transition "Playfair" General Funds Speaker Fees Anasazi Instruments Inc Chemistry Service on NMR General Funds Lab Supplies Anthony's Mobile Home Services Deferred MaintRoute 6N Building Install Skirting Tie Downs & Remove Tongue Other E&G Funds Contracted MaintBldgs & Grounds Designsmart Van Houten Furnishings 3 Dimensional Presentation Boards Unrestricted Auxiliary Projects Architect Fees James B Schwab Co Human Resources & Staff Development Annual Copier Agreement General Funds Contracted Maint Office Equip 1,325.00 James Restoration Co Deferred MaintCompton Hall - Key 93 Remove & Replace Brick Other E&G Funds Contracted Maint Bldgs & Grounds 4,866.00 JC Ehrlich Company Inc Shops/Plant Pest Control Services General Funds Contracted Services 8,052.20 Kramer Entertainment Agency Inc New Student Transition "Minute & Win it" General Funds Speaker Fees 3,000.00 Kramer Entertainment Agency Inc New Student Transition Laser Tag & Bumper Balls General Funds Speaker Fees 3,700.00 Mayer Brothers Construction Co Lot & Road Repaving Pave Parking Lot Other E&G Funds Contracted Maint Bldgs & Grounds 2,081.00 Metamorphosis Performing Co New Student Transition "Strange Like Me" General Funds Speaker Fees 2,450.00 Plan B DBA Neon Entertainment New Student Transition Mechanical Bull Booth General Funds Specialized Services 1,450.00 Plan B DBA Neon Entertainment New Student Transition "Get a Life Outside the Classroom" General Funds Speaker Fees 3,175.00 Plan B DBA Neon Entertainment University Center Operations Photo Booth Student Center Funds Specialized Services 1,200.00 $ 2,500.00 700.00 2,758.00 11,720.00 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 08/01/16 TO 08/31/16 Contractor's Name Cost Center Name Description Funding Source Expense Category Presque Isle Power Clean Shops/Plant Duct Cleaning General Funds Contracted MaintBldgs & Grounds 18,603.78 Sport Floors Inc Deferred MaintenanceUniversity Center Refinish Wood Flooring Student Center Funds Contracted Maint Bldgs & Grounds 13,258.00 Universal Ropes Course Builders New Student Transition Annual Challenge Course Inspection General Funds Technical Consultants TOTAL Amount 2,150.00 $ 82,988.98 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 08/01/16 TO 08/31/16 VENDOR-NAME VENDOR-ADDRESS DESCRIPTION PO NUMBER Baycrete Inc 1816 Greengarden Rd Erie PA 16505-8065 Rose Hall Concrete Sidewalk Project Blackbaud Inc 2000 Daniel Island Dr Charleston SC 29492-7541 Information Technology Services Annual Fundraising Solutions Renewal 4500506715 31,048.04 Borough of Edinboro 124 Meadville St Edinboro PA 16412 Facilities Annual Water & Sewage Charges 4500506276 812,380.00 CollegeNet 805 SW Broadway Ste 1600 Portland OR 97205 Graduate Studies Annual Graduate Application Software Maintenance 4500506723 31,450.00 Ebsco Industries Inc PO Box 682 Ipswich MA 01938 Library Annual Subscriptions for Serials Department 4500505810 166,222.49 James J Hibach Jr 1582 Cronin Rd Waterford PA 16441 Van Houten Dining Hall Fencing 4500505357 10,380.00 HHSDR Architects Engineers 40 Shenango Ave Sharon PA 16416 Alexander Music Center Roof & Building Envelope Design Services 3900008240 20,350.00 Hon Company 200 Oak Street Muscatine, IA 52671 Baron-Forness Library Furniture 4500507506 10,675.69 Jasper Seating Company Inc PO Box 231 Jasper IN 47547 Baron-Forness Library Furniture 4500507562 32,112.66 Meadville Tribune 947 Federal Court Meadville PA 16335 Journalism & Public Relations Annual Spectator Printing 4500506852 16,250.00 National Cinemedia LLC 9110 E Nichols Ave Ste 200 Centennial CO 80112-3405 Communications & Marketing In-Theater Advertising 4500506203 17,999.98 National Fuel 1100 State St Erie PA 16512-2081 Facilities Semiannual Natural Gas Supply Charges 4500506068 340,406.00 National Fuel Resources Inc 349 East Grandview Blvd Erie PA 16504 Facilities Semiannual Natural Gas Supply Charges 4500506077 220,270.00 Penelec PO Box 3687 Akron OH 44309-3687 Porreco College 2015-16 AAS/Electric Utilities Technology Degree Laboratory Instruction Services 4500505440 28,655.00 RO800175JM $ PO AMOUNT 11,500.00 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 08/01/16 TO 08/31/16 VENDOR-NAME VENDOR-ADDRESS DESCRIPTION PO NUMBER Per4Max Medical 612 N Great Southwest Pkwy Arlington TX 76011 Athletics Wheelchair Basketball Equipment 4500507837 18,816.00 Renmark Inc 9800A McKnight Rd Pittsburgh PA 15237 Ross Hall Three Year UPS Maintenance Agreement 4500506044 13,317.60 Rujla Business Solutions 5th Cross Bangalore 10 560075 Graduate Office High School Teacher & Counselor Email Lists 4500505451 13,463.00 Touchnet Information Systems Inc 15520 College Blvd Lenexa KS 66219 Bursar's Office Annual Hosted Online System Subscription 4500505527 99,602.85 Troxell Communications Inc 4675 E Cotton Ctr Blvd #155 Phoenix AZ 85040 Information Technology Services Digital Signage Solution 4500507955 41,537.00 Unique Source Products & Services PO Box 5865 Harrisburg PA 17110-0865 Dearborn Hall Carpet 4500505676 17,457.10 Upbeat Inc 211 North Lindbergh Blvd St Louis MO 63141 Facilities Waste/Recycler Receptacles 4500505429 15,221.07 Whitlock Corporation 9048 William Penn Highway Huntingdon PA 16652 Library Learning Commons Smart Classroom Equipment 4500505672 37,287.71 TOTAL PO AMOUNT $ 2,006,402.19 Contracts & Purchases September 2016 Council of Trustees Meeting November 9, 2016 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 09/01/16 TO 09/30/16 Contractor's Name Cost Center Name Description Funding Source Expense Category Alissa Pesavento Community Music School Celtic Harp Lessons Self-Supported Funds Specialized Services $ Amount 680.00 Angela Gast Marketing Media & Design Services General Funds Specialized Services $ 10,000.00 Caiden Feldmiller English & Philosophy "The Writing Life" General Funds Speaker Fees 150.00 Carrie Szermata Community Music School Saxophone Lessons Self-Supported Funds Specialized Services 550.00 Coach USA - Erie Various Athletic Bus Transportation Self-Supported Funds Athletic Team Travel Daniel Aldrich Community Music School Guitar Lessons Self-Supported Funds Specialized Services 2,250.00 Elizabeth Henninger Community Music School Piano Lessons Self-Supported Funds Specialized Services 1,925.00 Erika Roberts Art Department Modeling Services General Funds Specialized Services 400.00 Espresso Analysts Food Service Maint & Custodial Maintenance for Espresso Machines Dining Hall Funds Contracted Repairs 1,800.00 Ewelina Aiossa Xavier William Business Speakers Series "From Classroom to Boardroom" Restricted Endowments Administrative Travel Fireline Group Various Fire Equipment Service Various Various 8,500.00 Hagan Business Machines Physics and Technology Toshiba Service Agreement General Funds Contracted Maint Office Equip 1,699.08 John Thomas Powell Xavier William Business Speakers Series "Getting Cozy Outside Your Comfort Zone" Restricted Endowments Administrative Travel Johnson Controls Inc Deferred MaintButterfield Hall Air Handling Unit Repair Other E&G Funds Contracted Maint Bldgs & Grounds 259,824.20 650.00 650.00 11,400.00 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 09/01/16 TO 09/30/16 Contractor's Name Cost Center Name Description Funding Source Expense Category Amount Life Technologies Corp Biology/Health Services PM for ION One Touch 2.0 System General Funds Contracted Repairs 8,692.08 Mari Howells Community Music School Clarinet Lessons Self-Supported Funds Specialized Services 1,020.00 Maria Lyon Community Music School Suzuki Violin Lessons Self-Supported Funds Specialized Services 2,890.00 Mary Beth Armes Community Music School Piano Lessons Self-Supported Funds Specialized Services 5,775.00 Northwest Classroom Captioning LLC OSD C.A.R.T. Services for Hearing Impaired General Funds Specialized Services 27,000.00 Pirrello Enterprises Various Paper Shredding Various Depts Various Various 5,000.00 Presque Isle Power Clean Pogue Center Maintenance Expenses HVAC Cleaning & Lift Rental Student Center Funds Contracted Maint Bldgs & Grounds 6,500.00 Rabe Environmental Systems Deferred MaintRoss Hall Repair Liebert Units Other E&G Funds Contracted Maint Bldgs & Grounds 4,987.00 Rachel's Challenge First Year Experience Two First Year Experience Program Presentations General Funds Speaker Fees 3,600.00 Rayna M Tabarez Art Department Modeling Services General Funds Specialized Services 400.00 Robert Sadowski Music Department Piano Repair General Funds Contracted Repairs 2,500.00 Sara Adams Community Music School Suzuki Piano Lessons Self-Supported Funds Specialized Services 1,904.76 Schaal Glass Dearborn Improvements- Replace Aluminum E&G Sliding Window Other E&G Funds Building Supplies 1,969.00 Sport Floors Inc Shops/Plant General Funds Contracted Maint Bldgs & Grounds 9,706.00 Recoat Gymnasium Floor COUNCIL OF TRUSTEES EDINBORO UNIVERSITY - REPORT OF CONTRACTS FROM 09/01/16 TO 09/30/16 Contractor's Name Cost Center Name Description Funding Source Expense Category Amount St Vincent Sports Medicine Sports Medicine Physicians for Football & Wrestling General Funds Clinical Services 8,300.00 Zito Media Communications II LLC Technology Fee Projects Campus Internet Service General Funds ISDN Lines TOTAL 30,945.12 $ 421,667.24 COUNCIL OF TRUSTEES EDINBORO UNIVERSITY-REPORT OF PURCHASE ORDERS OVER $10,000 FROM 09/01/16 TO 09/30/16 VENDOR-NAME VENDOR-ADDRESS DESCRIPTION PO NUMBER AJ Grack Business Interiors 3364 West 26th St Erie PA 16506 Library Learning Commons Furnishings 4500510710 $ 13,023.34 Clifton Larson Allen LLP 610 W Germantown Pk Ste 400 Plymouth Meeting PA 19462 Finance & Administration Year End Audit Services 4500508614 32,541.00 CS Technologies Plus 2803 State Rt 257 Seneca PA 16346 Police Department Computer Upgrades 4500508423 12,074.90 Dymun & Company 200 First Ave Pittsburgh PA 15222 Graduate Studies Online & Mobile Advertising 4500510204 18,000.00 Ellucian Company LP 4 Country View Rd Malvern PA 19355 Information Technology Services Portal & Mobile Software & Maintenance 4500510757 259,245.48 Erie Sport Store Inc 1920 Keystone Drive Erie PA 16509 Athletics Men's Basketball Apparel 4500508556 11,628.60 EUSGA Frank G Pogue Student Center Edinboro PA 16444 Athletics Student-Athlete Insurance 4500510747 50,000.00 Knoll Inc 1235 Water Street East Greenville PA 18041 Library Learning Commons Furnishings 4500510742 248,201.67 McCarty Printing PO Box 1136 Erie PA 16512 Admissions Viewbook Printing 4500510836 12,395.00 Mongoose Research Inc 350 Main St Ste 1300 Buffalo NY 14202 Information Technology Services Targeted Texting Solution 4500510112 13,200.00 Monster Government Solutions LLC 8280 Greensboro Dr Ste 900 Mclean VA 2012 Career Services Personality Assessment Five Year Software Subscription 4500508366 13,500.00 PA Dept of General Services PO Box 2833 Accts Receivable Harrisburg PA 17101 Finance & Administration Annual Automobile and Employees Liability Insurances & Tort Claims 4500508257 92,463.00 Postmaster of Erie Bulk Mail Acceptance Unit Erie PA 16515-9996 Facilities Postage 4500510667 25,000.00 TOTAL PO AMOUNT $ 801,272.99 Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • New Business Finance and Administration (Mr. Gil Brown, Vice President for Finance and Administration) Information – Finance and Administration Finance and Administration Report Personnel transactions since August 1, 2016 Finance and Administration – Report Edinboro University Council of Trustees November 9, 2016 Office of the Vice President for Finance and Administration  Successfully refinanced and acquired The Highlands Housing Facilities from the EU Foundation on September 7, 2016.  Closed out the fiscal year with a deficit which was 1/3 the budgeted deficit.  Closed and cleared all “open” findings contained in the PASSHE Office of Internal Audit and Risk Assessment 4th Quarter Report issued on July 12, 2016. Accounting and Finance  Updated the financial managers in SAP for recent personnel changes.  Worked with the Bursar office to update federal grant reporting authorizations for drawing loan and grant funds.  Provided finance training session for new chairs of academic department and departmental managers.  Athletic summer camp billing.  Completed preliminary and final Council of Trustees financial reports for FY2016.  Completed fiscal year closing processes in preparation for the FY2016 financial audit.  Worked with the CliftonLarsonAllen auditors so they could complete the June 30, 2016 external audit of the financial reports and accept by the August 31, 2016, PASSHE due date.  Submitted the approved PASSHE Financial Information report for the June 30, 2016, fiscal year by the August 31, 2016, due date.  Initiated training of the academic departments in Travel Management.  Grant reconciliation for fiscal year 2016. Budget  Successful budget training sessions were held in August and September. Invitees included new employees or those employees who have assumed new roles at the University and now have a financial management role. These training sessions were conducted by Budget Director Theresa Villella, Assistant Comptroller Sean Bliley and Purchasing Director Darla Spaid who provided an overview of the procurement procedures. This joint venture was well- received by the participants and the training team plans to conduct additional sessions during the fall semester.  Budget Director and Office of the Vice President for Finance and Administration completed and submitted the annual PASSHE Budget Report.  Also, in collaboration with the Institutional Research office, completed the 2015-2016 Department Credit Analysis which is utilized by the Provost and Deans. Bursar  Traffic activity for the Bursar Office was similar for August 2016. This year, 2,052 telephone calls were presented and 1,370 students and parents received assistance at the front counter. In addition, during August 2016 there were 4,121 responses sent for email correspondence received in the Bursar Office email account. Cash transactions processed in August 2016 at the front counter and through the mail totaled $3,275,194. -2Finance and Administration – Report Edinboro University Council of Trustees November 9, 2016 Capital Projects  Completed Design with some construction for the Van Houten Overhead Door and Patio Project.  Substantially completed the Rose Hall Elevator Project. Along with inspections for ADA Compliant items and started close-out project.  Completed Design of the Alexander Music Center Roof and Envelope Project.  Reviewed and inspected new ADA and non-ADA compliant side walkways throughout campus.  Coordinated and inspected Dearborn 2nd floor Relocation Project-In-House Project.  Started inspections, reviews and paperwork for the Library Learning Commons Project. Dining Services / ID Card Office  Coming off a successful summer conference program of approximately 7,000 meal tickets for camp attendees.  Successful opening for Fall 2016 semester integrating door access in the ID Card office. This access programming has made a very smooth transition for students, and without delay, access immediately to their Residence Halls. The ID office continues to be a good contact for students with door access problems.  The off campus, Boro Bucks program, seems to be utilized frequently by students bringing the University and the downtown community together. Environment, Health and Safety (EHS)  Connected the University mass notification speaker system to Pogue and Human Services fire alarm systems. This allows the emergency messages to be played through the buildings’ fire alarm system.  EHS partnered with Information Technology Services (ITS), EU Police Department (EUPD) and Facilities to install a new blue light emergency phone at the rear of Butterfield Hall.  EHS worked with several campus departments to resolve the most recent PASSHE Safety and Security Audit findings.  EHS has recently developed a partnership with the American Heart Association to offer free “Hands Only” CPR training for the University community.  EHS, in conjunction with Facilities, is completing the installation of Automated External Defibrillators (AEDs) throughout campus to increase the chances of survival of someone who is experiencing a heart attack.  Completed the annual fire alarm system inspection and test of all fire alarm systems on campus in preparation for the new academic year.  Completed the first quarter of the residence hall fire drills. Fire drills are conducted in the residence halls within the first 10 days of the start of class and another drill half way through the semester. This is done to educate the students on the University’s evacuation procedures and their evacuation assembly point.  EHS, ITS, EUPD, Communications and Marketing assisted with the implementation of the branding of the University’s mass notification system (EU Shield) and debuted the new EU Shield app at new student orientation.  EHS installed Building Emergency Action Plans throughout the campus to educate the building occupants on the emergency procedures specific to their building. -3Finance and Administration – Report Edinboro University Council of Trustees November 9, 2016 Grounds and Maintenance  Moved faculty offices from Centennial Hall to Dearborn Hall.  Removed brush from around the campus lake.  Concrete projects: Reeder Hall – front sidewalks, entrance, side of Reeder Rose Hall – main entrance walks, entrance circle  Removed black top lane (fire lane) behind Miller. Cut 2 1/2 ft of sidewalk/fire lane and brought in 200 yards of material to get sidewalk/fire lane to meet ADA requirements. Put in a concrete sidewalk and landscaped.  Put in new catch basin bottom of Miller sidewalk.  Blue light phone installed by Baron-Forness Library.  Van Houten – removed old patio, removed patio enclosure, poured new concrete patio, built retaining wall, landscaped and tiled behind patio area.  Police Station – front walk and main entrance.  Doucette Hall – made steps/ramp to loading dock area entrance into all ramp  McComb Fieldhouse – removed and fixed damaged sidewalks.  McComb Fieldhouse and Wiley Arts & Sciences Center – repaired concrete work from contractors.  The Highlands buildings – improved turning radius at trash rooms – added concrete.  Parking lot signage – in progress.  Painting of light posts and railings throughout campus – in progress.  Assisted electricians with light poles down the Library road.  Distribution of new trash cans throughout campus – in progress.  Dozing/concrete crushed at the back of the barn.  Prep site for storage of salt in dome-like facility located behind the barn.  Planted five memorial trees.  2nd floor Library – removed shelving units, prepped floor for renovation.  Library 1st floor - removed shelving to make room for study tables.  Welcome Weekend – prepped grounds (mow, landscaping, etc.), set up events for Move-in Day (convocation, other weekend events).  Porreco bridge – tore out old bridge and replaced it  Removed four hazard trees in Sherwood Forrest.  Facilities staff constructed 49 barricades. Human Resources/Faculty Relations/Payroll Human Resources:  Shari Gould obtained SHRM-CP on July 14, 2016. (Society for Human Resource Management – Certified Professional). Shari Gould was promoted to Bursar as of September 21, 2016.  Temporary Faculty Continuation Contracts – With the Spring 2017 semester, initiating a change to streamline the handling of temporary faculty continuations to reduce contract creation and processing by Human Resources Office and other stakeholders. This process provides earlier notification to temporary faculty member of their continuation; reduces paper handling in the dean’s offices, provost office and human resources office; earlier awareness of separations to minimize impact of summer non-eligible health benefit contributions; and potentially reducing unemployment compensation paid with earlier notification of reasonable assurance of continuation.  The Human Resources and Faculty Relations Department hosted the CUPA-HR (College and University Professional Association for Human Resources) West Chapter meeting and -4Finance and Administration – Report Edinboro University Council of Trustees November 9, 2016 training session on September 30, 2016. There were 16 in attendance coming from Allegheny College, Carnegie Melon University, Indiana University of Pennsylvania Pittsburgh Technical College, Robert Morris University and Slippery Rock University of Pennsylvania. Topics discussed included: Implicit Bias, Talent Acquisition, and University Diversity/Frederick Douglass Institute. Payroll:  Distance Education Payments – initiated a change to eliminate paperwork while improving the timeliness and accuracy of payments to faculty members; also ensuring CBA compliance.  Full use of “My First Days” (ESS) for new hire benefit enrollments. Eliminates the need for the majority of paper forms (some PEBTF and VGLIP enrollments still require paper forms).  Rollout of “Recording of Work Hours” via ESS for Facilities Office personnel. We have identified a few anomalies and once a fix is in place, we plan to continue the rollout. Information Technology Services (ITS)  Added Access Points in Doucette to enhance Wi-Fi coverage for classroom devices.  Provided network, Wi-Fi, phone and fax capabilities for Ghering Health Center emergency location in Towers A.  Ran fiber optics cabling for mass notification system in Pogue Student Center and Human Services building.  Ordered equipment and held kickoff meeting for Campus Digital Signage project.  Converted the Employee Microsoft Personal Purchase (Work at Home) service to the new Online O365 Service.  Streamlined Print Management Quota process to gain efficiencies.  Researched and implemented FireFly Thin Client Software solution for older PCs.  Upgraded Porreco Barn 6 with 29 new computers and monitors.  Imaged and installed 4 iMacs in OSD testing room.  Installed scanner and braille embosser in OSD.  Deployed Smart Office 2016 System Center Configuration Manager (SCCM) installation package.  Replaced entire WiFi network in the Highlands (480 Access Points) with new state-of-the art ARUBA WiFi equipment. This increases throughput by as much as ten-fold and provides much better coverage for students. Installation was done in-house at a cost of 1/3 what an outside vendor would have charged for just one year and at a savings to the University of approximately $2 million over five years if outsourced.  Doubled the amount of bandwidth for RESnet and implemented Netflix Caching to provide more efficient streaming services for students who increasingly expect and depend on it for their entertainment.  Provisioned network connectivity and performed setup of phones, computers and printers for move of faculty offices from Centennial to Dearborn.  Performed upgrades in 30 computer labs for start of Fall semester.  Implemented Dropbox for Education cloud based storage service. The service provides unlimited file storage and is accessible from most devices anywhere you have an internet connection. All files are always backed up and accidentally deleted files are recovered with ease. The Dropbox website is located at: https://techhelp.edinboro.edu/scripts/dropbox/index.asp.  Implemented the Departmental Liaison program which is designed to create a partnership between Information Technology Services (ITS) and each department to enhance -5Finance and Administration – Report Edinboro University Council of Trustees November 9, 2016              communication and improve technical support by allowing ITS to gain a better understanding of each department’s technology needs. The Information Technology Services (ITS) team launched an online Service Catalog which empowers Edinboro University students and employees to resolve technology problems, find helpful information, “Submit a Ticket” for assistance or chat with our Technology Help Center via “Live Support”. The catalog may be accessed by clicking “Tech Help” through the MyEdinboro Launchpad. A total of 70 faculty received new computers and 20 received new iPads through the Faculty Lifecycle Computer replacement program. A change was made to the Caller ID that will display on all outgoing calls from the University. Outgoing calls now display the individual caller’s direct dial number rather than the University main number. The outgoing caller name continues to display as Edinboro University. This change will help ensure that those who receive calls from the University find it easier to return those calls. A Distance Learning & Telemedicine Program Grant of $421,925 was awarded to the Northwest Pennsylvania Distance Learning Partnership that includes Edinboro University as the host university. Edinboro received $190,000 which will be used for new equipment to establish a distance learning network with three small school districts in northwest Pennsylvania: Titusville, Union City and Forest Area School Districts. Information Technology Services hosted a regional D2L Roadshow which included D2L representatives and Distance Education Directors/LMS Administrators from five PASSHE schools who attended to review the evolving needs of students. Information Technology Services worked with the Athletics coaching staff to develop and install a multi-room solution in McComb 31 and 32 allowing coaches to present material to one or both team rooms via 80” LCD Displays. Historically, this type of solution would be completed by a vendor costing the University thousands of additional dollars. A new Online Parking Ticket Appeal System was implemented which reduces or eliminates the need for in-person visits to the Police department to appeal tickets. Implementation of eTranscripts which allows secure processing of electronic transcripts via The National Student Clearinghouse thereby streamlining and expediting student request and receipt of transcripts. Implementation of Customer Relationship Management (CRM) Recruit software application for the Undergraduate Admissions office to support recruitment and correspondence with prospective students. All necessary test and production server infrastructure was built inhouse resulting in overall implementation cost savings. Established new processes for the Bursar’s office by developing new reports regarding Balances for Financial and Non-Financial Holds. SIMS Production Link established enabling the Office of Educational Intelligence to pull data directly from our Banner system. Upgraded the cBORD dining services application for new enhancements and security updates. Presented at the Pennsylvania Banner Users Group Technical Days. Institutional Research (IR)  IR has implemented Rapid Insights retention template. This allowed us to use predictive analytics on our incoming class based on the past four years of students. We provided the data to review EU admissions standards and have worked with the Provost and VP of -6Finance and Administration – Report Edinboro University Council of Trustees November 9, 2016 Enrollment Management to develop scenarios for admissions standards that will improve our student profile and retention rate.  ITS and IR have submitted the Fall 2016 student freeze (census) information to the system in the shortest time in three years and with minimal errors. This is in large part to a concerted effort from the various data inputs on campus including: Undergraduate Admissions, Graduate Admissions, Registration, and many others.  The Fall 2016 FTE enrollment at census was 5258.21, this put us 1% over budgeted FTEs or 53.71 FTEs more than projected. The Fall 2016 headcount enrollment was 6181, 2.1% under budget or -133 less than budgeted. This shows that while we have less students than anticipated, they are taking more credits than anticipated. The FTE and headcount numbers are 5.7% and 5.63% below last year’s numbers respectively.  IR has been lending expertise in two working groups at the system level -- the Alumni Survey Review Committee and the NSSE (National Survey of Student Engagement) Survey Review Committee. Purchasing  Purchasing recently executed an affiliation agreement with Allegheny Health Network that covers three disciplines and multiple locations. It is always exciting to have agreements like this in place as it provides more opportunities for our students when searching for internships.  Recently renewed a contract with Northwest Classroom Captioning for Communication Access Real-time Translation (CART) services that can be used by all PASSHE universities.  In the past month, our office has processed about 200 purchase orders and service contracts for various campus departments.  Since September 1, approximately 25 affiliation agreements were fully executed.  New contract with Zito Media fully executed. This new agreement will provide a $19,000 annual savings to the University for Ethernet services.  $1.8 million in service contracts & purchase orders processed through the Purchasing office in September.  Conducted a finance training session for new chairs and others to review the procurement process. SGA (Student Government Association)  Since the beginning of the Fall 2016 semester, 6,125 involvement hours have been tracked on BoroSync with 4,023 people swiping into events. During the entire Spring 2016 semester, 3,388 hours were tracked on BoroSync and 2,294 people swiped into events.  For the first time ever, EUSGA setup a tent outside of Pogue and sold popular items that students and their families often forget to pack before they come to campus. The initiative was very well received by students and their families.  The EUSGA Vice President of Finance held pre-meetings with clubs and organizations to discuss their General Funds requests before they present to the Finance Committee for deliberation.  A representative from the EUSGA Executive Board drove people around campus in an SGA vehicle that needed assistance. University Police  Communicated on October 3, the availability of EU’s Annual Security and Fire Safety compliance document. The document can be found on the Edinboro University website at -7Finance and Administration – Report Edinboro University Council of Trustees November 9, 2016      http://www.edinboro.edu/SecurityInformation. The report contains information regarding campus security and personal safety including topics such as crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures, sexual assault resources, relationship violence, and other matters of importance related to security and safety on campus. It also contains information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Edinboro University, and on public property within, or immediately adjacent to and accessible from the campus. This information is required by law and is provided by the Edinboro University Police Department. Edinboro University is committed to assisting all members of the Edinboro community in providing for their own safety and security. Purchase of a new K-9 vehicle with a generous donation provided by the SGA (Student Government Association). This vehicle provides more safety features for the University’s K-9 officer. Provided A.L.I.C.E. training to several student groups with a lot of positive feedback for this important and critical active shooter training. A.L.I.C.E. stands for Alert, Lockdown, Inform, Counter and Evacuate. Hired and trained a new female police officer. Participated in the implementation of the new emergency notification system and trained all officers on the system - EU Shield. Implemented the new online parking ticket appeals process which eliminates the need for individuals to appear at the police station to complete a written ticket appeal. Edinboro University Council of Trustees November 9, 2016 Finance and Administration – I nformation Personnel transactions since August 1, 2016 NEW HIRES/REPLACEMENTS/CONTINUATIONS Benson, Mr. Donald E., Senior Systems Engineer, Management Salary Level 190, Information Technology Services, at $76,000.00 effective August 22, 2016. Berlin, Mr. Kenneth, part-time (up to 50%), temporary Instructor, Middle & Secondary Education and Educational Leadership Department, 2016-2017 academic year, at $23,304.77 effective August 20, 2016. Bess, Mr. Christopher, part-time (12%), temporary Instructor, Co-Coordinator Athletic Study Program, 2016-2017 academic year, at $5,593.14 effective August 20, 2016. Bliley, Mr. Sean, part-time (up to 25%), temporary Instructor, Business and Economics Department, 2016-2017 academic year, at $11,652.38 effective August 20, 2016. Bodamer, Dr. Kristina, part-time (up to 50%), temporary Instructor, Early Childhood and Reading Department, 2016-2017 academic year, at $23, 304.77 effective August 20, 2016. Boulder, Dr. James, part-time (up to 25%), temporary Instructor, Mathematics and Computer Science Department, Fall 2016 semester, at $5,826.19 effective August 20, 2016. Connick, Dr. Robert, part-time (up to 50%), temporary Instructor, Music and Theatre Department, Fall 2016 semester, at $11,652.38 effective August 2, 2016. Cotterill, Mr. Justus, part-time (up to 33%) temporary equivalent Instructor, Interim Director of Bruce Gallery, 2016-2017 academic year, and temporary Instructor (up to 33%), Art Department, Fall 2016, at $15,536.49 (Fall 2016) and $7,768.25 (Spring 2016) effective August 20, 2016. Day, Ms. Maria G., part-time (up to 40%), temporary Instructor, Counseling and Psychology Service Department, 2016-2017 academic year, at $18,499.34 effective September 20, 2016. DeWald, Dr. Meghan, part-time (up to 50%), temporary Instructor, Music and Theatre Department, 2016-2017 academic year, at $23,304.77 effective August 20, 2016. Eaton, Mr. Daniel, part-time (up to 50%), temporary Instructor, Nursing Department, fall 2016 semester, at $5,826.19 effective August 20, 2016. Eberhardt, Mr. Douglas C., part-time (up to 33%), temporary Instructor, Art Department, fall 2016 semester, at $7,768.25 effective August 20, 2016. Foley, Dr. David, part-time (up to 50%), temporary Instructor, Middle & Secondary Education and Educational Leadership Department, 2016-2017 academic year, at $23, 304.77 effective August 20, 2016. Friel, Mr. Stephen S., full-time, temporary Custodial Worker 1, Facilities, at $12.62 hourly effective October 1, 2016. Fry, Ms. Marjorie M., part-time (up to 50%), temporary Instructor, English and Philosophy Department, 2016-2017 academic year, at $23,304.77 effective August 20, 2016. Jones, Ms. Katie L., regular, full-time, Clerk Typist 2, International Student Services Office, at $27,834.00 effective August 8, 2016. Junkin, Ms. Cynthia C., part-time (up to 8.3%), temporary Instructor, Music and Theatre Department, Fall 2016 semester, at $1,702.18 effective September 12, 2016. Kambs, Ms. Jill E., part-time (up to 66%), temporary Instructor, Art Department, fall 2016 semester, at $15,536.49 effective August 20, 2016. Knappenberger, Ms. Merri Beth, part-time (up to 25%), temporary Instructor, Counseling, School Psychology and Special Education Department, Fall 2016 semester, at $5,826.19 effective August 20, 2016. Knobloch, Mr. Paul, part-time (up to 25%), temporary Instructor, Counseling, School Psychology, and Special Education Department, Fall 2016 semester, at $5,826.19 effective August 20, 2016. Kovacs, Dr. Paul, part-time (up to 60%), temporary Instructor, Counseling and Psychological Services Department, 2016-2017 academic year, at $30,832.27 effective August 20, 2016. -2Edinboro University Council of Trustees Finance and Administration – I nformation Personnel transactions since August 1, 2016 Kwoka, Dr. Joshua J., part-time (up to 50%), temporary Instructor, Criminal Justice, Anthropology, and Forensic Studies Department, Fall 2016 semester, at $11,652.38 effective August 20, 2016. Lang, Ms. Courtney L., part-time (up to 50%), temporary Instructor, English and Philosophy Department, 2016-2017 academic year, at $23,304.77 effective August 20, 2016. Larison, Mr. Adam, part-time (up to 25%), temporary Instructor, Music and Theatre Department, 20162017 academic year, at $11,652.38 effective August 20, 2016. Lilyhorn, Mr. Jarred, part-time (wage) Intern for Campus Life/Recreation, Student Affairs, 2016-2017 academic year, at $10.25 per hour for up to 1,150 hours, effective August 4, 2016. Lucas-Szumigala, Ms. Cassandra, part-time (up to 25%), temporary Instructor, Speech, Language and Hearing Department, 2016-2017 academic year, at $11,652.38 effective August 20, 2016. McDonough, Dr. Jennifer N., part-time (up to 25%), temporary Instructor, Criminal Justice, Anthropology and Forensic Studies Department, at $5,826.19 effective August 20, 2016. McGaughey, Mr. Craig L., part-time (up to 42%), temporary Instructor, Music and Theatre Department, 2016-2017 academic year, at $19,576.00 effective August 20, 2016. Meier, Dr. Mary Elizabeth, part-time (up to 50%), temporary Instructor, Art Department, Fall 2016 semester, at $11,652.38 effective August 20, 2016. Moore, Ms. Nicole, part-time (up to 20%), temporary Instructor, Nursing Department, 2016-2017 academic year, at $9,788.00 effective August 20, 2016. Mustin, Ms. Alexis, part-time (up to 90%), temporary Instructor, Counseling and Psychological Services Department, 2016-2017 academic year, at $46,248.40 effective August 20, 2016. Najimian, Mr. Evan, part-time (wage) Intern for Campus Life/Recreation, Student Affairs, 2016-2017 academic year, at $10.25 per hour for up to 1,150 hours, effective August 15, 2016. Porter, Ms. Amanda, part-time (up to 25%), temporary Instructor, Mathematics and Computer Science Department, Fall 2016 semester, at $5,286.19 effective August 20, 2016. Rhodes, Mr. Christopher, part-time (12%), temporary Instructor, Co-Coordinator Athletic Study Program, 2016-2017 academic year, at $5,593.14 effective August 20, 2016. Rodriguez, Ms. Marisa, regular, full-time, Diversity Recruiter, Undergraduate Admissions, at $45,027.00 effective August 29, 2016. Sherwin, Ms. Caroline L., part-time (up to 40%), temporary Instructor, Nursing Department, 2016-2017 academic year, at $18,643.81 effective August 20, 2016. Smith, Mr. Marc, full-time (up to 100%), temporary Instructor, Middle & Secondary Education and Educational Leadership Department, 2016-2017 academic year, at $46,609.53 effective August 20, 2016. Stevenson, Ms. Tyana, regular, full-time, Clerk Typist 2, Facilities Department, at $27,834.00 effective September 6, 2016. Sutton, Mr. Lee, full-time (up to 100%), temporary Instructor, Mathematics and Computer Science Department, 2016-2017 academic year, at $46,609.53 effective August 20, 2016. Terry, Mr. Dorian, temporary, full-time (wage), Custodial Worker 1, at $12.62 per hour, effective August 4, 2016 through August 26, 2016. Treadon, Dr. Carolyn, part-time (up to 50%), temporary Instructor, Counseling, School Psychology and Special Education Department, 2016-2017 academic year, at $23,304.77 effective August 20, 2016. Trychin, Mrs. Janet Juracich (up to 25%), temporary Assistant Professor, Speech, Language and Hearing Department, 2016-2017 academic year, at $15,615.34 effective August 20, 2016. Webster, Ms. Carol, Executive Assistant to the University President, Management Level 170, at $70,000.00 effective September 1, 2016. White, Ms. Terri, full-time (up to 100%), temporary Instructor, Counseling, School Psychology, and Special Education Department, 2016-2017 academic year, at $46,609.53 effective August 20, 2016. -3Edinboro University Council of Trustees Finance and Administration – I nformation Personnel transactions since August 1, 2016 Wick, Mr. David, full-time (up to 100%), Temporary Instructor, Physics and Technology Department, Fall 2016 semester, at $25,693.56 effective August 20, 2016. Witowski, Dr. Lisa, part-time (up to 25%), temporary Assistant Professor, Counseling, School Psychology, and Special Education Department, Fall 2016 semester, at $6,744.57 effective August 20, 2016. Youngblood, Dr. Constance, full-time (up to 100%), temporary Instructor, Middle & Secondary Education and Educational Leadership Department, 2016-2017 academic year, at $46,609.53 effective August 20, 2016. RESIGNATION/SEPARATIONS Mengine, Ms. Tina M., Vice President for University Advancement, Office of University Advancement, effective with the close of business September 30, 2016. Mitchell, Mr. John R., Manager of Communications, Communications and Marketing Department, effective with the close of business August 19, 2016. Whitford, Ms. Beth E., regular, part-time Nurse Aide, Office for Students with Disabilities, effective with the close of business September 13, 2016. Whitley, Dr. Catherine, Associate Professor, English and Philosophy Department, effective with the close of business August 28, 2016. CONTRACT RESCIND/FURLOUGHS/TERMINATION/POSITION ABOLISHMENT Fischler, Ms. Karen, Contract Rescind, full-time (up to 100%), temporary Instructor, Social Work Department, 2016-2017 academic year, at $46,609.53. Kennedy, Ms. Kimberly A., Termination, Director for the Office for Students with Disabilities, effective with the close of business September 26, 2016. Matlock, Mr. Mark N., Termination, Bursar, effective with the close of business September 20, 2016. RETIREMENTS Fox, Mrs. Gail S., Special Transportation Vehicle Coordinator, Office for Students with Disabilities, effective with the close of business August 25, 2016. Fox, Dr. Martin G., Professor, Biology and Health Services Department, effective with the close of business August 19, 2016. Spohn, Mr. Franz F., Assistant Professor, Art Department, effective with the close of business August 19, 2016. Walsh, Mrs. Rebecca J., Custodial Worker 2, Facilities Department, effective with the close of business September 30, 2016. Zindel, Mr. R. Alan, Semi-Skilled Laborer, Facilities Department, effective with the close of business October 28, 2016. COACHING CONTRACTS/RENEWALS/CHANGE IN STATUS Andry, Mr. Matthew H., regular, part-time (32%), Strength and Conditioning Coach, at $12,000.00, effective August 1, 2016 through July 31, 2017. CONTRACTS AND CONTRACT RENEWALS Black, Ms. Susan F., Interim Vice President for University Advancement, Management Level 230, at $142,737.00, effective September 13, 2016, until a permanent replacement has been secured. Dahle, Mr. James, Director of Environmental Health and Safety, at $82,000.00, effective December 1, 2016 through November 30, 2018. Shinn, Dr. Roy E., Acting Manager, Associate Dean of the College of Science and Health Professions, at $146,359.00, effective July 23, 2016 through July 22, 2017. -4Edinboro University Council of Trustees Finance and Administration – I nformation Personnel transactions since August 1, 2016 Wolbert, Dr. Stacie M., Acting Manager, Associate Provost, at $95,000.00, effective August 1, 2016 through July 30, 2018. SI CK LEAVE Davitt, Ms. Brigette M., Family and Medical Leave Act (FMLA) partial beginning Spring semester 2017. Spears, Mrs. Ashley E., Family and Medical Leave Act (FMLA) working four (4) hours per day beginning September 6, 2016 through October 5, 2016, beginning October 6, 2016, full-time unpaid leave. Taylor, Mr. Shaun A., Family and Medical Leave Act (FMLA) beginning August 29, 2016 through December 16, 2016. Tucci, Ms. Brenda J., Family and Medical Leave Act (FMLA) beginning September 16, 2016 through October 2, 2016. Wieczorek, Ms. Maria A., Family and Medical Leave Act (FMLA) beginning September 23, 2016 through October 31, 2016. CHANGE I N STATUS Aylsworth, Mr. Daniel R., from temporary, full-time, Custodial Worker 1 to regular, full-time, Custodial Worker 1, at $24,685.00 effective October 1, 2016. Bliley, Mr. Sean A., Salary and Management Grade Level Adjustment, from Level 180 to Level 190, $84,147.00 to $89,147.00 effective August 6, 2016. Hiller, Ms. Eve M., in-grade salary adjustment, from $57,500.00 to $62,000.00 effective July 23, 2016. Myers, Mr. Francis J., IV, from temporary, full-time, Semi-Skilled Laborer, to regular, full-time, Semi-Skilled Laborer, at $27,834.00 effective August 6, 2016. PROMOTION - NON-FACULTY Abreu-Baker, Ms. Brenda, Assistant Director for Transfer Evaluations, Undergraduate Admissions, from Transfer Credit Evaluator, Undergraduate Admissions, at $45,027.00 effective July 23, 2016. Althof, Ms. Kari, regular, full-time, State University Administrator 3, Associate Director of Campus Life for Conferences, from regular, full-time, State University Administrator 2, Assistant Director, University Center, at $63,648.00 effective August 1, 2016. Gould, Ms. Shari, from Manager of Employment Services, Classification and Compensation, Management Grade Level 180, to Bursar, Management Grade Level 190, at $73,420.00 effective September 21, 2016. Joy, Mr. Jeramie S., from Medium Voltage Electrician to High Voltage Electrician, at $45,692.00 effective July 23, 2016. Marquis, Ms. Brenda L., from Administrative Assistant (Confidential) to Human Resources Business Partner, Management Level 180, at $55,000.00 effective October 1, 2016. McMaster, Mr. John, from regular, full-time Semi-Skilled Laborer to regular, full-time Maintenance Repairman 2, at $36,381.00 effective July 23, 2016. Schaef, Ms. Robin, from Data Analyst 2 to Management Technician, Dining Services and ID Card Office, at $46,748.00 effective April 4, 2016. Zewe, Ms. Beth, from Manager of Continuing Education, Management Grade Level 170 to Director of Continuing Education and Workforce Development & Ombudsperson, Management Grade Level 180, at $65,000.00 effective October 1, 2016. Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA Student Affairs (Dr. Mary Beth Mercatoris, Interim Dean of Students and Campus Life) Information - Student Affairs Student Affairs Report Student Affairs – Report Edinboro University Council of Trustees November 9, 2016 • The Edinboro University Student Government Association (EUSGA) has worked to increase the number of student involvement hours tracked on BoroSync so we may measure where students spend their time. Since the beginning of the Fall 2016 semester (approximately one month), 6,125 involvement hours have been tracked on BoroSync, and 4,023 people have swiped into events. This is a 44.7% increase in hours and a 43.0% increase in number of people swiping into events as compared to the entire Spring 2016 semester. • For the first time ever, EUSGA set up a tent outside of Pogue and sold popular items that students and their families often forget to pack before they come to campus. The initiative was very well received by students and their families. • To educate our clubs/organizations on how to properly request General Funds, the EUSGA Vice President of Finance held pre-meetings with clubs and organizations to discuss their General Funds requests before they present to the Finance Committee for deliberation. • To provide more service to students during Move-In Day, a representative from our Executive Board drove people in need of assistance around campus in an EUSGA vehicle. • Campus Life hosted a community service fair for Erie and Crawford County Service organizations, allowing them to reach out to our students to provide service opportunities. Thirty-five local agencies participated. • Shellie Barbich attended the Title IX/Clery update session given by PASSHE legal at Clarion University. The session provided us the guidance to ensure we are following proper procedures in documenting Title IX cases as well as giving us a chance to meet directly with our legal counsel. • Shellie Barbich and Ron Wilson have created a manual for all Title IX investigators to follow to ensure compliance in our investigations. Shellie successfully recruited six investigators and two advocates for the program. All are receiving Trauma Investigation training and were given all materials on a flash drive to keep accurate yet confidential records. • To assist in promoting engagement on campus, the Campus Life Office has begun to work directly with the Communications Office to develop a template of activities that can be posted in several arenas so students are aware of events happening on campus and in the community. • The Department of Residence Life and Housing facilitated more than 200 programs during the first week of classes and has continued to offer four engagement opportunities in each residence hall each week. • During Welcome Week, the President of the Residence Hall Association (RHA) actively participated in RHA and signed up more than 130 students to engage in the first meeting (held Thursday, September 9). In addition, RHA facilitated 4 “pod” engagement sessions to encourage membership. • During the Residence Assistant training week, the Department of Residence Life and Housing staff collected approximately 600 pounds of food for the food pantry. -2Student Affairs – Report Edinboro University Council of Trustees November 9, 2016 • Students have been invited to participate in a 4-day, 3-night EU Living-Learning Community adventure to NYC. The trip includes visits to the Statute of Liberty, the United Nations and the 9/11 Museum. • The Department of Residence Life and Housing is collaborating with the Academic Support Center to offer a six-part “6 o’clock series” for students in the First Year Experience program that highlights strategies for academic success. • Partnering with the Center for Career development, the Department of Residence Life has hosted the first in a four-part “Internship Academy.” Sessions include: Why Should I Intern? (9/19), Where and When Should I Intern? (10/4), What Do I need to Intern? (10/20), and How Should I Intern? (11/9). • The Department of Residence Life partnered with Athletics and Dining Services to facilitate an attendance contest to encourage students to attend the first home football game of the season. More than 180 residential students braved the elements to attend the game! • The Residence Life staff, in addition to managing the check in process, also conducted two floor meetings, participated in Convocation, Play Fair and a variety of other student Welcome Week activities. • The Edinboro athletic teams have begun to perform community service projects throughout the area. The Wrestling Team once again participated in the annual cleanup of the County YMCA. Members of the Softball Team served as volunteers at the 2016 US Women’s Mid-Amateur Championship at the Kahkwa Country Club in Erie. Teams throughout the year will be participating in a variety of projects. • The Football Team kicked off the 2016-17 Read to Compete Program with a visit to Edinboro Elementary on September 23. All Fighting Scots athletic teams will take a turn visiting with students from the elementary school at some point this year. • Campus Life successfully coordinated an on campus student employment fair with several offices conducting interviews and hiring students on site. Several offices contributed services to allow students to work through the processes in one spot and begin work the very next day. • The Department of Residence Life and Housing is partnering with the Departments of Athletics, Dining Services, and Facilities to re-develop and update processes related to the execution of the summer camps program. • The system of professional staff members on-call has been re-designed and now includes the Assistant Directors from the Department of Residence Life and Housing. On-call staff members provide expert direction and intervention in the event there are campus emergencies that occur after hours or on weekends. • The Residence Hall Association (RHA) has established a fundraising relationship with Off Campus Marketing programs (OCM). With expected proceeds totaling about $4,000 each year, this -3Student Affairs – Report Edinboro University Council of Trustees November 9, 2016 relationship will assist RHA, a group advised by the Department of Residence Life and Housing, to provide programming to residence hall community members. • The Department of Residence Life and Housing redefined the scholar role to equalize scholar compensation across campus, while reducing the Living Learning Community budget by $15,220. • In order to ensure the smooth operation of the University, afford students more flexibility with the check in dates, and to accommodate the EU athletic program, the Department of Residence Life and Housing accommodated more than 500 early check-in students. • For the first time in two years, the Department of Residence Life and Housing, in partnership with the Department of Criminal Justice has added a Criminal Justice scholar back onto the Criminal Justice living learning community. • Dave Goodwill and his staff successfully completed a summer of several revenue-generating ROPES sessions. • The Counseling and Psychological Services (CAPS) Department added early evening appointments on one weekday and may add more based on student demand. • CAPS partnered with Therapy Dogs United to reduce student stress on move-in day. Monthly events dubbed "Pause and Paws" are scheduled. • The Pogue Student Center Staff, Campus Life Student Staff, Recreational Sports, Programming Board, and CORE student staff all attended fall training which encompassed 5-10 day training periods including ALICE, social equity, Title IX, customer service, functional information and many other important topics. • In combined efforts with the Tom Ridge Environmental Center, EU participated in our 6th annual International Coastal Clean Up in order to clear local waterways of debris. We collected 179.25 pounds of debris from our waterways filling nearly 85 trash bags. • The Department of Residence Life and Housing is in the process of upgrading its computer platform that houses student occupancy data. This upgrade will afford the department the ability to automate check-in procedures, room condition reporting, and billing. • Cyndi Waldinger and Amy Franklin-Craft attended the PASSHE BASICS (Brief Alcohol Screening and Intervention for College Students) and CASICS (Cannabis Screening and Brief Intervention for College Students) training course in Shippensburg, Pennsylvania. These programs are designed to assist students in examining their own drinking behavior in a judgment-free environment. The goals are selected by the student and aimed at reducing risky behaviors and harmful consequences of drinking. After participating in the final training session on October 6, each will be certified to train others to and facilitate the BASICS and CASICS to program with alcohol and other drug policy violators. • Josette Skobieranda-Dau, Assistant Director of Residence Life and Housing, has been trained and was added to the Student Affairs roster of Title IX intake personnel. -4Student Affairs – Report Edinboro University Council of Trustees November 9, 2016 • The Department of Residence Life and Housing revised one Graduate Assistant position to include student conduct, by-stander intervention programming for the NCAA Step Up campaign and expanded the role to include mentoring for students in need. The mentoring function is intended to increase student civility and individual student responsibility within the EU campus. • The department of Residence Life and Housing, in order to be fiscally responsible, reduced its operating budget by $176,000. It then reduced the budget again by $114,000. • The Football Team is off to a winning start under first-year coach Justin Lustig. That includes a double overtime win over West Chester, the PSAC East pre-season favorite. Lustig is the first football coach in Edinboro history to win his first three games, and the 3-0 was the first since 2011. • Head Coach Gary Kagiavas’ team is off to the best start in school history at 8-1-0, and is currently ranked 20th in the latest NSCAA Division II Top 25. At one point, they climbed as high as 11th, the highest ranking in school history. Kagiavas won his 200th match as Edinboro’s head coach recently with a 3-0 win over Lock Haven. • The Women’s Volleyball Team suffered four straight losses, two to nationally-ranked teams, while competing in the Oredigger Classic in Colorado to start the season, but has since run off nine straight wins. Head Coach Missy Soboleski picked up her 400th career win with a victory against Notre Dame (Ohio) on September 13. • First-year head coach Ryan Foster currently has the Men’s Cross Country Team ranked third in the Atlantic Region and receiving votes in the national poll. The Women’s Team is sixth in the Atlantic Region. • To keep all voter registrations within non-partisan guidelines and to eliminate the ability for independent drives to solicit student information, the Student Affairs leaders developed a SOP (standard operating procedure) for anyone choosing to officially host a voter registration drive on campus. • Campus Life has begun the process of managing central reservations for the University. • For the 2nd year in a row, students and employees had information at their fingertips thanks to the Welcome Weekend app for smart phones and devices. The app will help our students through their first semester with information available until mid-December. • Well-received changes were made to Welcome Weekend. The freshman move-in process was altered to allow more contact time for students and families with Edinboro employees as the employees directed traffic and helped students carry their items into their residence halls. • Student Affairs successfully assisted the Highland Games with their EUSGA budget expenditures, ensuring that we were compliant with all SGA policies for expenditure of student funds through contracts and certificates of insurance. • Residence Life and Housing has established a regular meeting with Living Learning Partners. -5Student Affairs – Report Edinboro University Council of Trustees November 9, 2016 • The Department of Residence Life and Housing student staff selection processes for Resident Assistants has been moved from Spring semester to a Fall semester process. • In order to facilitate more fluid staff selection processes, approximately 60 student staff and professional staff members from the Department of Residence Life and Housing are completing Talent Acquisition Training, in conjunction with the Office of Social Equity. • The Department of Residence Life and Housing created a comprehensive damage billing process for the summer sports camps program. • Student Health Services (SHS) converted the accreditation information from a paper system to an electronic system. • SHS relocated the emergency, back-up first-aid station from Tower B to Tower A. • Ghering Health and Wellness Center created a student worker assignment sheet so tasks are completed in a timely and efficient manner and in order to exchange information between the various shifts. • Over the last two weeks, the Pogue Student Center student staff have received several accolades from customers with excellent customer service experience. • Fifteen EU ROTC Cadets attended advanced training at Fort Knox, two attended basic camp, one earned her Airborne Wings, two attended CULP [one in Gabon, one in Slovakia] and one completed project GO by studying Arabic at Irfane University in Morocco. • Amy Franklin-Craft continues to serve as the Assembly Coordinator for Commissions for the American College Personnel Association. In July, she attended the annual leadership meeting in Columbus, Ohio. In November, she will participate in an organizational retreat in Washington D.C. Finally, in March, she will attend the annual leadership conference where she will lead a cadre of 20 commission chairs and more than 400 directorate body members. • Amy Franklin-Craft attended the annual Adirondack Solutions user’s conference in Nashville, Tennessee. • For the first time, the Department of Residence Life and Housing student staff received training in the use of Automatic Defibrillators & Hands Only CPR to respond to health emergencies. • Denita Kelly, Assistant Director for Operations for the Department of Residence Life and Housing, started classes toward earning her Ed.D. • Josette Skoberianda-Dau, Assistant Director for Training and Selection for the Department of Residence Life and Housing, participated in the NCAA Step Up conference in California. This train the trainers program will be used in campus programming with students in order to encourage bystander intervention actions. -6Student Affairs – Report Edinboro University Council of Trustees November 9, 2016 • The Department of Residence Life and Housing facilitated the first NCAA sponsored Step Up training activity with 50 students on September 18. • Six RHA leaders attended the NACURH conference at the University of Delaware. • Lacey Gosnel, Graduate Hall Coordinator in Highlands 4 earned her certification in Yoga. • Former Edinboro All-American Trevon Jenifer helped the USA Men’s Wheelchair Basketball Team win the gold medal in the 2016 Paralympics in Rio de Janeiro. Jenifer was part of the 2012 team that won the bronze medal. • Eight new members will be inducted into the Edinboro Athletic Hall of Fame on Friday, October 7. This marks the first time the Hall of Fame has been paired with the Homecoming festivities. This year’s inductees include: Shawn Bunch, Stephanie Burner, Todd Jay, Walt McLaughlin, Sean McNicholas, Julie Nemergut-Yurcich, Anthony Peluso, and Callie Wheeler. Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • New Business University Advancement (Ms. Susan Black-Keim, Interim Vice President for University Advancement) Information – University Advancement University Advancement Report Gifts-in-Kind received since August 1, 2016 University Advancement - Report Edinboro University Council of Trustees November 9, 2016 Development: Fundraising Goal July 1, 2016 – June 30, 2017 July 15, 2016 – October 31, 2016 Total fundraised as of October 31, 2016: $1,765,992.89 New Funds (July 15, 2016 to October 31, 2016): • Victor Fuller/Fuller Building Group Wrestling Scholarship • Ralph E. and Eileen A. Ackerman Scholarship • Charles Elliot Rothman Memorial Scholarship Large Gifts Received (July 15, 2016 to October 31, 2016): • Charlotte W. Newcombe Foundation $20,000 • Dennis D. Howard $10,000 • Edinboro University Services, Inc. $90,000 • EIJ Restaurants, Inc. $10,000 • Eric M. Wiser $10,000 • Erie Insurance Group $27,500 • Great Lakes Case & Cabinet Co, Inc. $10,000 • Michael C. Schneider $97,778 • Scott Electric Foundation Inc. $10,000 • Scott Electric Foundation Inc. $25,000 • William J. Schaaf $10,000 • Ralph E. Ackerman (Planned Gift received) $1,115,981.07 • Geneva M. Bleakley (Planned Gift received) $38,056.12 • John E. Horan (Planned Gift received) $10,000 Fundraising/Friendraising Events - July 15, 2016 – October 10, 2016 • Porreco Gala in the Orchard • Women’s Philanthropy Council – Andrea Stevenson-Conner • EU Trivia Night • College of Science & Health Professions Distinguished Alumni Award • Speech Language Hearing Distinguished Alumni Award • SCOT Talk TED Talk style event featuring 5 distinguished alumni in business • Tennis Contributors Recognition & Court Signs Alumni Events - July 15, 2016 – October 10, 2016 Homecoming Events – October 6-8: • ScotTalk Reception • Athletic Hall of Fame Ceremony • Alumni Reunions • Alumni and Friends Homecoming Golf Outing • Kilted Mile • Alumni Open House • Alumni Beer Garden -2University Advancement - Report Edinboro University Council of Trustees November 9, 2016 • • African American Alumni Reunion Athletes of the 50s and 60s Dinner Community Relations Visits to introduce President H. Fred Walker • Erie Chamber Annual Event • GECAC Annual Dinner • Pre-game brunch with Alumni & Friends • President’s Club Football Tent • Erie Philharmonic pre-concert dinner party with board members and Senator Sean Wiley • Photo with Sean Dugan, Senior Vice President of Community Outreach at Erie Insurance, for grant to Porreco College • Art Alumni/International Sculpture Conference Reception – Pittsburgh, PA Upcoming Alumni Events • November 17 - Lavery Brewing Presidential Tour - SCOToberfest , Erie, PA • December 10 - Celebrating 50 Years of EU Women’s Basketball • December 15 - Springhill Presidential Tour & Afternoon Tea Fall Phonathon to run through December 1 Edinboro University Council of Trustees - November 9, 2016 Gifts-in-Kind received since August 1, 2016 NAME Chacona Julie A. Dick's Menzel Snyder UTZ GIFT DATE AMOUNT GIFT REFERENCE 8/31/2016 $125.00 Donation of a handmade necklace and earring set created by EU Art alumae Michelle Simmons as an auction item for the 2016 Study Abroad Trivia Night. Sporting Goods #689 8/31/2016 $300.00 Gift-in-kind of two (2) $100 and five (5) $20 Dick's Sporting Goods Bonus Certificates for use by the Athletic Department's Women's Lacrosse Team. Heidi 8/31/2016 $14.00 Gift-in-kind of two (2) paperback books and twelve (12) hardback books for placement at the Baron-Forness Library. John C. 8/31/2016 $1.00 Gift-in-kind of Edinboro State College memorabilia for display in the Alumni Office's memory room. Items included - Edinboro State College tin, an Edinboro State College blanket, and assorted Homecoming Buttons. UTZ Quality Foods, Inc. 7/29/2016 $72.00 Donation of four (4) cases of chips for distribution in welcome bags - EU host to meeting of PASSHE Chief Academic Officers July 28-29, 2016. Council of Trustees Wednesday, November 9, 2016 Public Meeting 2:30 p.m. Crawford Center Conference Room AGENDA • New Business Information – Executive Committee/Representative Reports PACT Executive Committee Report (Trustee Harold Shields)  Summary – September 28 conference call re: PACT Executive Board and Chairs meeting  2016 PACT Fall Workshop - October 6-7, 2016 Dixon University Center Accommodations: Harrisburg Hilton & Towers Fall 2016 Workshop October 7, 2016 THURSDAY, OCTOBER 6, 2016 6:00 P.M. – 8:00 P.M. HILTON HARRISBURG HOTEL Welcome Reception FRIDAY, OCTOBER 7, 2016 8:30 A.M. – 9:00 A.M. Leland Room DIXON UNIVERSITY CENTER Continental Breakfast Conference Room D/E Opening Remarks and Welcome 9:00 A.M. – 9:10 A.M. Mr. Harold Shields, PACT President Board Room 9:10 A.M. – 9:15 A.M. 9:15 A.M. – 10:15 A.M. 10:15 A.M. – 11:15 A.M. Sponsor Remarks State of the System AGB Plenary Session: “Consequential Boards” Ms. Margaret Delmonico, Director of Public Relations Pennsylvania State Employees Credit Union (PSECU) Mr. Frank Brogan, Chancellor Ms. Cynthia Shapira, Chair Board of Governors Dr. Tom Meredith, Senior Fellow Association of Governing Boards Moderator: Dr. Tom Meredith, Senior Fellow Association of Governing Boards 11:15 A.M. – 12:30 P.M. AGB Plenary Panel: “Getting Students to the Finish Line” Panelists: Dr. Daniel Engstrom, Associate Provost/VP Office of Academic Success, California University of Pennsylvania Dr. George “Jody” Harpster, President Shippensburg University of Pennsylvania Dr. Dione Somerville, VP for Student Affairs, Bloomsburg University of Pennsylvania Working Lunch: Workforce Update 12:30 P.M. – 1:30 P.M. Conference Room A/B Dr. Sue Mukherjee, Assistant Vice Chancellor, Educational Intelligence Office of the Chancellor Moderator: Ms. Artis Hampshire-Cowan, Senior Fellow Association of Governing Boards Presidents Panel: Role of Boards in a Diverse and Inclusive Campus 1:30 P.M. – 3:00 P.M. Board Room Panelists: Dr. Michael Driscoll, President Indiana University of Pennsylvania Dr. Frank Pogue, Interim President Cheyney University of Pennsylvania Dr. Karen Whitney, President Clarion University of Pennsylvania 3:00 P.M. – 3:15 P.M. Closing Remarks Mr. Harold Shields, PACT President SAVE THE DATE: SPRING 2017 CONFERENCE - APRIL 19-20, 2017 SHERATON HARRISBURG HERSHEY HOTEL Ms. Artis Hampshire-Cowan is a senior fellow at AGB. She recently completed a 23-year tenure at Howard University which included serving as senior vice president and secretary, interim chief operating officer, and acting president. A sought-after speaker and trainer, her training specialties include organizational development, leadership, managing change and transition, diversity, board-CEO relationships, board development, and strategic deployment. Prior to serving as senior vice president, she served concurrently as secretary and vice president for human resource management and provided executive oversight for a workforce of more than 6,000. Before joining Howard University, she spent 12 years working with the government of the District of Columbia. This included time as a congressional lobbyist, consumer and regulatory enforcement administrator, attorneyadvisor to the deputy mayor for economic development, and senior advisor and counsel to the city administrator. She also served as general counsel of RFK Stadium, where she led the negotiations to build a new Redskins Stadium. She subsequently served as special counsel to County Executive Wayne Curry in his successful bid to relocate the team to Prince George's, Maryland. Hampshire-Cowan graduated with honors from Morris Brown College with a degree in business management and received her JD from Temple University Law Center. She is also a graduate of Harvard's Institute for Higher Education Management. Dr. Thomas C. Meredith is a senior fellow at AGB. He has served as a university president and as the head of three university systems. Most recently he served as Commissioner of Higher Education for Mississippi's university system of eight universities. In January 2002, he was appointed chancellor for the University System of Georgia, responsible for the state's 34 public colleges and universities. Prior to this appointment, he served as chancellor of the University of Alabama System, as well as president and professor of education at Western Kentucky University. He also was a vice chancellor at the University of Mississippi. He began his career as a high school teacher and later served as a high school principal. Meredith consults in the areas of presidential mentoring, development and performance appraisal (more than 70 presidents have reported to him); presidential compensation; leadership training; board development and selfevaluation; board relations; and multi-institutional system matters. Dr. Meredith has served on numerous educational and corporate boards. He was president of the National Association of System Heads (NASH), an organization made up of the chief executive officers of the 52 public higher education systems in the United States. He was also chair of the American Association of State Colleges and Universities (AASCU), the first head of a university system to serve in that capacity. Meredith has also served on the executive committee of the Southern Regional Educational Board (SREB) and has served as the chair of the Council of Presidents in both Alabama and Kentucky. Dr. Meredith holds a BA from Kentucky Wesleyan College, an MA from Western Kentucky University, and an EdD from the University of Mississippi. He completed the Institute for Educational Management at Harvard University and the Higher Education Roundtable at Oxford University. He holds two honorary doctorates and has been recognized by his alma maters for his achievements including the naming of a building for him at Western Kentucky. He was inducted into the Alabama Academy of Honor (100 members) and headed the governor’s task force on developing and implementing a long-term strategic plan for economic development in that state.